Pioneer Library System Board

By The City of Oklahoma City Office of the City Clerk at 12:46 pm, Jan 23, 2026 PLS Board of Trustees Meeting Agenda January 27, 2026 at 6:30 pm Southwest Oklahoma Public Library, 2201 SW 134th St., Oklahoma City, OK 1. Meeting is Called to Order 1.01 Roll Call. 1.02 Introduction of Guests. 1.03 Board Recognition. 1.04 System Services Update. 1.05 Public Comments. 2. Consent Docket 2.01 Consider Approval of the Consent Items in Accordance with the Recommended Action on Each Listed Below. 2.02 Consideration of Previous Board Meeting Minutes. 2.03 Consideration of Monthly Financial Statement. 2.04 Consideration of Encumbrances in the Amounts and to the Accounts as Charged, December 1, 2025 - December 31, 2025. 2.05 Consideration of November 30, 2025 Financial Statements. 2.06 Consideration of December 31, 2025 Financial Statements. 2.07 Consideration to Reaffirm the Public Participation Policy. 2.08 Consideration of Annual Subscription Renewal for Flipster Digital Magazines for $14,704.20. 2.09 Consideration of Annual Sirsi Dynix Maintenance for  $204,703.12. 2.10 Consideration to Approve Revisions to the PCI Compliance Policy. 2.11 Consideration to Sell or Dispose of Surplus and/or Obsolete Equipment. 3. Other Items for Board Consideration. 3.01 Consideration of Encumbrances in the Amounts and to the Accounts as Charged, January 1, 2026 - January 27, 2026. 3.02 Consideration of RFP for Audit and Tax Return Services for FY 2025-2026 for the Guaranteed Maximum/Not to Exceed Price of $40,500 as Recommended by the Finance Committee. 3.03 Consideration to Participate in the EnvisionWare Apex Special Interest Group to Accelerate and Customize Early CloudNine Capabilities. 3.04 Consideration to Purchase Makerspace Furniture for PLS Administration for $17,122.46. 3.05 Consideration to Award Construction Contract for the Norman Public Library West Customer Experience Masterplan Update at 300 Norman Center Court, Norman, OK. 3.06 Consideration of the Proposed Construction Contract with Sun Construction for the Norman Public Library West Customer Experience Masterplan Update at 300 Norman Center Court, Norman, OK. 3.07 Consideration to Authorize PLS Executive Director Lisa Wells to approve Contract Change Orders for the Construction Contract for the Norman Public Library West Customer Experience Masterplan Update at 300 Norman Center CT, Norman, OK, in the Amount of the Lesser of $40,000 or 10% of the Contract Price, with any such Change Orders to be Reported to the PLS Board of Trustees at the Next Regular Board Meeting. 3.08 Consideration of Change Order #1 for the Norman Public Library West Customer Experience Masterplan Update at 300  Norman Center CT, Norman, OK, for No-Cost. 3.09 Consideration of Contract with MSR Design for Design Services for Phase 2 of the Customer Experience Masterplan Update. 4. Other Items for Board Consideration 5. Reports/Updates 5.01 Quarterly CFO Fund Reports. 5.02 Story of the Month. 5.03 Executive Director and Staff Reports. 5.04 Board Comments. 6. Adjournment 6.01 Adjourn the Meeting.