Board of Trustees

14700 Ravinia Avenue VILLAGE OF ORLAND PARK Orland Park, IL 60462 www.orlandpark.org Meeting Agenda Board of Trustees Village President Keith Pekau Village Clerk Patrick R. O'Sullivan Trustees, William R. Healy, Cynthia Nelson Katsenes, Michael R. Milani, Sean Kampas, Brian Riordan and Joni Radaszewski Monday, October 18, 2021 7:00 PM Village Hall 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. VILLAGE CLERK'S OFFICE 2021-0753 Approval of the October 4, 2021, Regular Meeting Minutes Attachments: Draft Minutes 4. PROCLAMATIONS/APPOINTMENTS/PRESENTATIONS 5. PRE-SCHEDULED CITIZENS & VISITORS 6. ACCOUNTS PAYABLE 2021-0760 Accounts Payable - Approval Attachments: Accounts Payable 7. CONSENT AGENDA A. 2021-0759 Payroll - Approval Attachments: Payroll - Approval B. 2021-0739 Rental Housing Fee Changes - Village Code Section 5-8-2 Attachments: Rental Fee Ordinance C. 2021-0772 Board Room/Lobby and Civic Center Audio Visual Upgrades Attachments: OMNIA Proposal VILLAGE OF ORLAND PARK Page 1 of 4 Board of Trustees Meeting Agenda October 18, 2021 D. 2021-0603 Public Works Automatic Vehicle Locator System Attachments: DRAFT Contract Precise Quote Samsara Quote E. 2021-0713 Snow Services - Bid Award Attachments: AGMT-CONTRACT Beverly Snow & Ice AGMT-CONTRACT Construction Concepts AGMT-CONTRACT McGill Construction Exhibit B - Beverly Price Sheet Exhibit D - Construction Concepts Price Sheet Exhibit C - McGill Price Sheet Exhibit A - Contractor locations RFP 21-031 Tabulation F. 2021-0768 Gasoline and Diesel Fuel - Bid Award Attachments: Al Warren Bid Packet Avalon Unit Price Sheet Petroleum Traders Bid Packet RFP 21-023 Audit Report RFP 21-023 Tabulation Bid Evaluation Spreadsheet G. 2021-0770 2021 Fernway Road and Ditch Reconstruction Phase 6 - Bid Award Attachments: DRAFT Contract Fernway Phase 6 Road-Storm Cost Split CBBEL - Letter of Recommendation ITB 21-054 Bid Totals and Responsiveness Check ITB 21-054 Bid Tabulation Bid Packet - D Construction Bid Packet - PT Ferro Bid Packet - Austin Tyler Bid Packet - Trine Construction Fernway Road Improvements Phase Map H. 2021-0761 Orland Park Health and Fitness Center Membership Fees Attachments: 2022 Proposed Increase I. 2021-0773 FY2021 Budget Amendment #6 - Approval Attachments: 2021 Budget Summary after Amendment #6 Budget Amendments 2021 #6 J. 2021-0764 An Ordinance Amending Appendices A and B to Ordinance No. 5640 - Ordinance VILLAGE OF ORLAND PARK Page 2 of 4 Board of Trustees Meeting Agenda October 18, 2021 Attachments: 2021 Salary Ordinance - Appendix A & B, Fifth Amendment Ordinance K. 2021-0775 Ratification of Collective Bargaining Agreement between the Village of Orland Park and AFSCME Attachments: AFSCME ratified 5.1.19 to 4.30.26 8. HEARINGS 7:00 P.M. 9. PUBLIC SAFETY 10. TECHNOLOGY, INNOVATION AND PERFORMANCE IMPROVEMENT 2021-0758 Data Backup, Ransomware Protection and Disaster Recovery Managed Services Attachments: 2021-9-9 QUOTE-Insight Public Sector-ThinkGard-OMNIA Contract.pdf 2021-10-12 PRESENTATION-ThinkGard-Technology Commission.pdf 11. PUBLIC WORKS 2021-0744 Vehicle Maintenance and Repair Services Contract Extension with Joe Rizza Ford of Orland Park Attachments: 2020 Joe Rizza Agreement 2020 Joe Rizza Contract - Signed Proposed Addendum A E-mail with Joe Rizza Ford 2021-0762 Supervisory Control and Data Acquisition (SCADA) Support Services Contract Renewal Attachments: Exhibit A - Services Exhibit B - Proposal DRAFT Contract 2021-0771 2021 Fernway Subdivision Road and Ditch Reconstruction Phase 6 Construction Management Attachments: Fernway Road Improvements Phase Map Proposal - Baxter Woodman Proposal - CBBEL Proposal - V3 Companies 12. DEVELOPMENT SERVICES AND PLANNING 13. ENGINEERING PROGRAMS AND SERVICES VILLAGE OF ORLAND PARK Page 3 of 4 Board of Trustees Meeting Agenda October 18, 2021 14. RECREATION AND PARKS 15. FINANCE 16. MAYOR'S REPORT 17. OFFICIALS 18. VILLAGE MANAGER'S REPORT 19. NON-SCHEDULED CITIZENS & VISITORS 20. BOARD COMMENTS 21. EXECUTIVE SESSION A. Approval of Minutes B. Pending Litigation Against, Affecting or on Behalf of The Village or When Found by The Board that Such Action is Probable or Imminent C. The Appointment, Employment, Compensation, Discipline, Performances or Dismissal of Specific Village Employees 22. RECONVENE BOARD MEETING Report on Executive Session and Action as a Result of, if any. 23. ADJOURNMENT VILLAGE OF ORLAND PARK Page 4 of 4