Committee of the Whole

VILLAGE OF ORLAND PARK 14700 Ravinia Avenue Orland Park, IL 60462 www.orlandpark.org Meeting Minutes Monday, June 7, 2021 6:00 PM Village Hall Committee of the Whole Village President Keith Pekau Village Clerk Patrick R. O'Sullivan Trustees, William R. Healy, Cynthia Nelson Katsenes, Michael R. Milani, Sean Kampas, Brian Riordan and Joni Radaszewski Committee of the Whole Meeting Minutes June 7, 2021 CALL TO ORDER/ROLL CALL The meeting was called to order at 6:01 P.M. Present: 7 - President Pekau; Trustee Healy; Trustee Nelson Katsenes; Trustee Milani; Trustee Kampas; Trustee Riordan and Trustee Radaszewski APPROVAL OF MINUTES 2021-0394 Approval of the May 17, 2021, Committee of the Whole Minutes Approval of the May 17, 2021, Committee of the Whole Minutes I move to approve the Minutes of the Regular Meeting of the Committee of the Whole of May 17, 2021. A motion was made by Trustee Nelson Katsenes, seconded by Trustee Milani, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- President Pekau, Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, and Trustee Radaszewski Nay: 0 ITEMS FOR SEPARATE ACTION 2021-0336 Standardization of Street Name Signs Traffic signs provide important information to drivers at all times, both day and night. Their visibility must be maintained to be effective. The Manual of Uniform Traffic Control Devices (MUTCD) requires that agencies maintain traffic signs to a minimum level of retroreflectivity, meaning nighttime sign visibility. Assessment can be performed in various methods such as a visual nighttime inspection, using a retroreflectometer, blanket replacement, and sign life cycle replacement. Therefore, a Village wide street sign replacement program was created to ensure that all traffic control signs meet retroreflectivity standards. Signage must remain legible when viewed from a moving vehicle under normal day and night driving conditions by not excessively fading, discoloring, cracking, peeling, or blistering. 3M Diamond Grade Reflective Sheeting Series 4000 meets this requirement and has a 12-year warranty. By staying within the manufacturer’s warranty period the Village can avoid the requirement to test for retroreflectivity. The Village has been divided up into 12 areas and year one of this program is currently underway. Additionally, the MUTCD requires that street names signs have minimum letter heights. The Village currently manufactures and installs street name signs with black letters on a white background. Private street name signs consist of white letters on a green background. Standardizing street name signs is also included in the project and consists of black letters on a white background for all areas VILLAGE OF ORLAND PARK Page 2 of 7 Committee of the Whole Meeting Minutes June 7, 2021 outside of the historic district. The historic district will have white letters on a black background. All signs will have the Orland Park Gem on them as well. Examples of the new street signs will be presented at the Committee of the Whole Meeting. Public Works Director Joel Van Essen gave a presentation regarding this matter. (refer to audio) Trustees Milani and Katsenes had comments and questions. (refer to audio) Director Van Essen responded to their questions. (refer to audio) Trustee Radaszewski had a comment. (refer to audio) For discussion only. This item was for discussion only. NO ACTION was required. 2021-0234 2021 Land Development Code Amendments I The proposed amendment to the Land Development Code would allow preliminary plans for specified petitions to proceed directly from a unanimous Plan Commission approval to final plan preparation rather than the current process that requires Committee of the Whole and/or Board of Trustees review of said preliminary plans. The proposed change is limited to development approvals that require a Plan Commission public hearing and Board of Trustees approval. The Amendment Report, titled “2021 Land Development Code Amendments I”, summarizes the proposed amendment. The Amendment Report contains the full narrative explanation for the amendment, and the Exhibits include a redlined version of the Code amendment. Language with a strike-out (strike out) indicates elimination from the Code and language that is in red indicates proposed addition to the Code. President Pekau and Trustee Kampas had questions. (refer to audio) Director of Development Service Ed Leo responded to their questions. (refer to audio) President Pekau had comments. (refer to audio) I move to recommend to the Village Board to adopt an Ordinance entitled “An Ordinance Amending Article 5 of the Village of Orland Park Land Development Code, as Amended” and as fully referenced below: THIS SECTION FOR REFERENCE ONLY (NOT NECESSARY TO BE READ) I move to recommend to the Village Board to adopt an Ordinance entitled “An Ordinance Amending Article 5 of the Village of Orland Park Land Development Code, as Amended”, prepared by the Development Services Department and VILLAGE OF ORLAND PARK Page 3 of 7 Committee of the Whole Meeting Minutes June 7, 2021 dated April 15, 2021. A motion was made by Trustee Healy, seconded by Trustee Milani, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- President Pekau, Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, and Trustee Radaszewski Nay: 0 2021-0167 Elevated Tank No. 7 Painting- Bid Award Elevated Tank No. 7 (Tank 7) is located at 13600 Cherry Drive. The water tower was built in 1977 by Chicago Bridge & Ironworks and is a 300,000-gallon elevated single pedestal tank. The water tower was last painted in spring of 2002 by Jetco Painting Company, Inc. of Wauconda, Illinois. The interior & exterior of the tower were completely sandblasted and then coated with a zinc primer and an epoxy finishing coat. In October of 2015, Pittsburg Tank & Tower Maintenance Company was hired to complete a full inspection of all seven (7) water towers. At the time of the inspection, Tank 7 had very minor failures in the coating system, and it was recommended to renovate the tank in the next 3-5 years. In the winter of 2020, a small leak started at the base of the tank. The decision was made to start rehabilitation in 2021. On June 26, 2019, the Illinois EPA conducted an inspection of the Village’s water system. Though no violations were found, the report did include a recommendation to address paint issues and re-paint Tank 7. Village staff was then required to submit a plan of action to comply with its recommendation. The Illinois EPA was informed of the plans to renovate all seven (7) water towers and is already underway. In 2020, the Village Board approved funds in the capital budget for tower rehabilitation. Tank 7 will be the second of seven (7) water towers to be rehabilitated, and Public Works staff has been working closely with Strand and Associates on the rehabilitation design. The rehabilitation work includes surface repair and repainting, a new concrete floor, Antenna and Fall Protection Corral, and miscellaneous steelwork. The new exterior paint scheme is proposed to match the paint scheme that was Board approved in 2019 which features the new Village logo and white exterior to match Elevated Tank No. 5 at Harlem Avenue and Wheeler Drive. The Tank 7 painting project was advertised for bid through BidNet Direct on May 14th, 2021. The Bid opening was on June 7th, 2021. 90 vendors were notified through BidNet. Thirteen (13) companies downloaded the specifications. Bids were opened on June 1st, 2021, and the Village received three (3) bids for consideration. Tecorp, Inc, of Joliet, Illinois submitted a lump sum base bid in the amount of $749,800.00. Jetco, Ltd, of Wauconda, Illinois VILLAGE OF ORLAND PARK Page 4 of 7 Committee of the Whole Meeting Minutes June 7, 2021 submitted a lump sum base bid in the amount of $897,300.00. Era-Valdivia Contractors, Inc, of Chicago, Illinois submitted a lump sum base bid in the amount of $720,000.00. Trustees Milani and Healy had questions. (refer to audio) Public Works Director Joel Van Essen and Village Manager Koczwara responded to their questions. (refer to audio) I move to recommend to the Village Board of Trustees to accept the Base Bid, from Era-Valdivia, of Chicago, Illinois, and award a contract in an amount of $720,000.00 plus $72,000.00 contingency for a total amount not to exceed $792,000.00; And, To recommend the Village Board of Trustees to authorize the Village Manager to execute all related contracts, subject to Village Attorney review; And, To recommend the Village Board of Trustees to authorize the Village Manager to approve change orders not to exceed the contingency amount. A motion was made by Trustee Milani, seconded by Trustee Healy, that this matter be APPROVED. The motion carried by the following vote: Aye: 7- President Pekau, Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, and Trustee Radaszewski Nay: 0 2021-0423 Agenda Initiative - BBQ Competition Per the Village Code, any individual Trustee can request that an initiative be placed on the Committee of the Whole agenda by instructing the Village Manager, either verbally or in writing, before noon on the Friday preceding the meeting, to place an item on the Committee of the Whole agenda. Village/Legal staff time is restricted until after at least three Trustees vote to move the 'Agenda Initiative' forward. Agenda Initiatives include (1) the expenditure of money; (2) modifications to the Village Code; (3) formation/modification of Village policies; (4) the introduction of an ordinance or resolution; (5) the formation/modification of committees; (6) budget changes and/or (7) the appropriation of Village/Legal staff time. Proposed Initiative Trustee Milani has requested that a BBQ competition be added to the Village’s spring events. VILLAGE OF ORLAND PARK Page 5 of 7 Committee of the Whole Meeting Minutes June 7, 2021 President Pekau introduced the item. (refer to audio) Trustee Milani presented information pertaining to the initiative. (refer to audio) President Pekau had comments and questions. (refer to audio) Recreation and Parks Director Ray Piattoni responded to President Pekau. (refer to audio) President Pekau had additional comments. (refer to audio) Trustee Riordan had comments and questions. (refer to audio) Recreation and Parks Director Piattoni responded to Trustee Riordan. (refer to audio) Trustee Milani had additional comments. (refer to audio) President Pekau had comments and questions. (refer to audio) Trustee Milani responded to President Pekau. There was a consensus of the Board to explore partnering and working with the Legion next year to help host their BBQ event,or if they do not decide to have the event, to look into taking it over. Discussion only. The item was for discussion only. NO ACTION was taken. VILLAGE OF ORLAND PARK Page 6 of 7 Committee of the Whole Meeting Minutes June 7, 2021 ADJOURNMENT: 6:23 P.M. A motion was made by Trustee Kampas, seconded by Trustee Milani, that this matter be ADJOURNED. The motion carried by the following vote: Aye: 7- President Pekau, Trustee Healy, Trustee Nelson Katsenes, Trustee Milani, Trustee Kampas, Trustee Riordan, and Trustee Radaszewski Nay: 0 2021-0435 Audio Recording for the June 7, 2021, Committee of the Whole Meeting NO ACTION /AS APPROVED: June 21, 2021 Respectfully Submitted, /s/ Patrick R. O'Sullivan Patrick R. O'Sullivan, Village Clerk VILLAGE OF ORLAND PARK Page 7 of 7