Finance, Administration and Economic Development Committee

Finance, Administration and Economic Development Committee Wednesday, July 15, 2026 7:00 PM City Hall, 8500 Santa Fe Drive, Conference Room No. 1 View a live stream of this meeting at opkansas.civicweb.net Please silence cell phones while the meeting is in progress. Chair Christopher Newlin Vice Chair Andrew Payne Holly Grummert Drew Mitrisin Amy Scrivner Gregg Riess INFORMATION ITEMS 1. Chair Comments. Presenters: Chris Newlin, Chair 2. 2025 State of the Court Presenters: Interim Presiding Judge Cindi Cornwell Jaime Murphy Court Administrator ● Committee Staff Report - Html ● 2025 Annual Report ● Presentation of Recent Court Initiatives ACTION ITEMS 3. 2026 Review of Municipal Court Judges Compensation. Presenters: Michael Koss, City Attorney ● Committee Staff Report - Html 4. Resolution No. 5146 - Relating to Municipal Court Procedures and Municipal Court Judges, rescinding Resolution No. 5128. Presenters: Michael Koss, City Attorney Jaime Murphy, Court Administrator ● Committee Staff Report - Html ● Resolution No. 5146 (redline) Page 1 of 46 5. Resolution No. 5144 - Establishing a schedule of costs and fees for the administration of justice in the Municipal Court, rescinding Resolution No. 4988. Presenters: Michael Koss, City Attorney Jaime Murphy, Court Administrator ● Committee Staff Report - Html ● Resolution No. 5144 (redline) 6. Request to Waive the Selection Process and Authorization to Negotiate an Agreement - Smith & Boucher, Inc, for design of Overland Park Convention Center Central Plant Refurbishment, in an amount not to exceed $160,000. Presenters: Kate Gunja, Assistant City Manager Eric Keenan, Supervisory Civil Engineer ● Committee Staff Report - Html 7. Bid Tabulation - Schweiger Construction Company for Matt Ross Community Center Refurbishment in the amount of $786,304 (Project No. MB-2136). Presenters: Tony Rome, Facilities Director ● Committee Staff Report - Html ● Bid Tabulation - Matt Ross Community Center Refurbishment (Project No. MB-2136) 8. Proposed Amendment to Overland Park Plaza Redevelopment District Plan. Presenters: Jack Messer, Assistant City Manager Michael Koss, City Attorney ● Committee Staff Report - Html 9. Announcement - Special Meeting of the Finance, Administration and Economic Development Committee - Monday, August 3, 2026 at 5:30 p.m. in Conference Room No. 1 of City Hall, 8500 Santa Fe Drive. Presenters: Jack Messer, Assistant City Manager If you need accommodations for the meeting or the live video stream of the meeting, call 913-895-6155 (Kansas Relay Service 1-800-766-3777). Please give 48 hours' notice. Page 2 of 46 Agenda Item #2. STAFF REPORT Finance, Administration and Economic Development Committee - July 15, 2026 ITEM TITLE: 2025 State of the Court POLICY ISSUE: The Finance, Administration and Economic Development Committee has policy responsibility for matters related to the Overland Park Municipal Court. STAFF RECOMMENDATION: None. This annual report is provided for informational purposes. BACKGROUND: Court leadership will present the annual State of the Court report for review. STRATEGIC GOALS: This item addresses the following Strategic Goals adopted by the City Council: ☐ Create and Sustain Safe and Healthy Neighborhoods ☐ Create and Sustain a High Quality of Life ☐ Create and Sustain Infrastructure and Mobility ☒ Create and Sustain Government Accountability ☐ Create and Sustain Economic Well-Being and Housing ATTACHMENTS: 2025 Annual Report Presentation of Recent Court Initiatives Page 3 of 46 Page 4 of 46 Agenda Item #2. Overland Park Municipal Court 2025 Annual Report A message from the Court Administrator: The Overland Park Municipal Court's mission is to administer fair and impartial justice with integrity, while ensuring that every individual is treated in a professional, courteous, and respectful manner. Additionally, the Court contributes to the City's strategic goal of creating and sustaining safe and healthy neighborhoods by prioritizing accountability, removing barriers, and forming person-centered responses to reduce recidivism. The 2025 Annual Report reflects highlights from our department, as well as efficiency metrics cited in the National Center for State Courts. It would not be possible to deliver these services without staff that not only care about our mission, but are properly equipped and qualified to carry it out. It is a privilege to work among them, and lead the Court team in Overland Park. JAIME MURPHY Court Administrator Page 5 of 46 Agenda Item #2. Caseload Summary Total Charges Filed: 21,785 BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB 15,260 BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB Hazardous Traffic BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB BBBBBBBBBBBB@ 3,566 BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB Non-Hazardous Traffle ~ 538 Animal BBBBB~ 254 Code Enforcement BB~ 247 BB~ Drug Each symbol repre sents 100 case s. CHARGES BY CATEGORY Traffic Parking Misdemeanor S2S Property/ Animal Page 6 of 46 Agenda Item #2. Fines and Fees e Fines e Fees 312,458 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 Total to City: $2,605,846 Fee Breakdown Did Not Appear Fees: $3 ,763 12% Warrant Fees: $8,709 Traffic School Fees: $9 ,000 2 9' Fingerprint Fees: $6 ,503 21' Legal Fees: $2 ,116 0.7% Victim Fees: $20 ,199 6.5% Assessment Fees: $32 ,349 10.4% Monitoring Fees: $228 ,441 731°A Page 7 of 46 Agenda Item #2. Page 8 of 46 Agenda Item #2. Annual Performance Measures 91% 30 39 Traffic tickets resolved Average days to Average days to within 90 days disposition for traffic disposition for offenses misdemeanors 81% $105.27 $130.90 Fines collected in Average fine collected Average cost per same year per charge charge 190 6% 6 Average monthly Recidivism rate for Number of caseload per probation and competency probation officer diversion cases evaluations ordered 1,940 Caseload per clerk Page 9 of 46 Agenda Item #2. Percent of defendants reporting they were treated with courtesy, respect, and concern by: es% h 99% ~ 100% L§ ~+-.. Court Clerk ~ Probation Judge r ~ Officer eJ 98% 96% Police Officer es% ~ 0 97% Court Security hl Attorney Page 10 of 46 Agenda Item #2. Page 11 of 46  Agenda Item #2. COMMUNITY SERVICE Uncover KC Partnership: Community service as an alternative to traditional Court payments and/or condition of supervision mm Pilot Period: January 2026-December 2026 Page 12 of 46  Agenda Item #2. COURT CLERK JOB LAYERING Court leadership collaborated with Human Resources to establish structured career ladders for our Court Clerks to increase opportunities for growth and retention. Page 13 of 46  Agenda Item #2. COURT DATE NOTIFICATION DATA Text Reminders Sent (2026) Total Reminders sent to date: 3,516 • Starting Ql 2026, the court 2,000 implemented proactive text reminder notifications encompassing all 1,500 ..., scheduled municipal appearance C (]) Cf) dates. Cf) ~ 1,000 <1l Cf) Cf) • Reminders are strictly informational. (]) 2 Defendants continue to receive 500 statutory notice through the mail 0 .... March Apr il May June Month Page 14 of 46  Agenda Item #2. SPECIALTY COURT CLINICIAN UPDATE Transition to Permanent Operations • Initiated as a behavioral health pilot program, the specialty clinician position is now a permanent fixture of court operations. • Full-time clinical specialist from Johnson County Mental Health provides services to Overland Park defendants at the Court. • City partnership with Johnson County Mental Health allows for reimbursement utilizing Opioid Settlement Funds. Page 15 of 46  Agenda Item #2. SPECIALTY COURT CLINICIAN: DAY IN A LIFE • Defendant support and resources • Crisis intervention • Police report review prior to arraignment • Early identification of Mental Health Diversion candidates • Clinical interviews to determine eligibility • Therapy services • Case consultation with staff Page 16 of 46  Agenda Item #2. SPECIALTY COURT CLINICIAN PROGRAM IMPACT/GOALS Early Interventions Substance Use Prevention Mental Health Diversion Page 17 of 46  Agenda Item #2. SPECIALTY COURT CLINICIAN: OUTREACH Reported Barriers Data collected September 2025- June 2026 Medical Family/Other 2.5% Relationship Legal Hoarding/Living Conditions 4.1% Homeless 6.2% Substance Abuse 3.3% Mental Health/Cope 33.7% Page 18 of 46  Agenda Item #2. • OPMC Specialty Court Clinician Outreach attempts: At or above 150 contacts a year • January 2026: New Mental Health Diversion Assessment identifies social risks and barriers. More data will be available in 2027. Page 19 of 46 Agenda Item #2. Page 20 of 46 Agenda Item #3. STAFF REPORT Finance, Administration and Economic Development Committee - July 15, 2026 ITEM TITLE: 2026 Review of Municipal Court Judges Compensation. POLICY ISSUE: The Finance, Administration and Economic Development Committee (the “Committee”) has policy responsibility for matters related to the Overland Park Municipal Court. The Municipal Court policy resolution describes the procedures to be followed by the Committee and the Governing Body for handling matters related to the Municipal Court and appointment, reappointment, and compensation of Municipal Court Judges. STAFF RECOMMENDATION: That the Committee recommend to the City Council: 1) approval of salary increases for the Municipal Court Presiding Judge and Municipal Court Judge as presented, effective September 1, 2026, and 2) approval of a lump sum payment of $5,000 to Interim Presiding Judge Cynthia Cornwell. PROPOSED MOTION: I move that the Committee recommend to the City Council: 1) approval of salary increases for the Municipal Court Presiding Judge and Municipal Court Judge as presented, to be effective September 1, 2026, and 2) approval of a lump sum payment of $5,000 to Interim Presiding Judge Cynthia Cornwell. BACKGROUND: This action is the annual compensation review for the Municipal Court Judges as outlined by Municipal Court policy resolution, Resolution No. 5128 (the “Resolution”). Section 10 (e) of the Resolution outlines the process for annual salary increases for the Municipal Court Presiding Judge and Municipal Court Judge, as follows: Should the Finance, Administration and Economic Development Committee determine during its annual review of the Municipal Court Judges compensation, that the Judges’ salaries, to include the Presiding Judge’s salary, should be adjusted, the salary of each judge shall be increased by an amount commensurate with the average merit percentage increase received by full-time City employees (excluding Police Department and Fire Department employees that are subject to a step plan) in the current calendar year, plus any other compensation payment or adjustment received by all full-time City employees (excluding Police Department and Fire Department employees that are subject to a step plan); provided, any such adjustment shall be subject to being modified based on the Committee’s consideration of economic issues affecting the City’s budget and operation, to include whether salary and hiring freezes might be in place at the time of the judge’s review. In addition, the base salaries of Municipal Judges shall be reviewed on a periodic basis for market adjustments, with such schedule for market review to be consistent with the market review of the salaries of full time City employees (excluding Police Department and Fire Department employees that are subject to a step plan). For 2026, the average salary increase for full-time employees per this definition was 4.9%. This 4.9% consists of a 2.5% Market Increase Average and a 2.4% Merit Increase Average. Page 21 of 46 Agenda Item #3. Section 10 (a) of the Resolution provides that the “Presiding Judge shall be paid in addition to the base compensation described herein, an additional sum of 5% of their annual base compensation, for performing administrative duties as outlined in Sections 3 and 11 of the resolution.” Below is a summary 2026 salary increases for the Presiding Judge and Judge positions. Current Salary - as recommended by the Committee on July 16, 2025 and approved by the City Council on July 21, 2025: Current Presiding Judge Current Total Annual Salary Additional Compensation Annual Salary Judge $157,185.79 ---- $157,185.79 Presiding Judge $157,185.79 $7,859.29 $165,045.08 Recommended Salary - with 4.9% 2026 adjustment Proposed Presiding Judge Total Annual Salary Additional Compensation Annual Salary Judge $164,887.89 ---- $164,887.89 Presiding Judge $164,887.89 $8,244.39 $173,132.28 Section 10 (h) of the Resolution also provides, subject to a recommendation of the Committee (for approval by the Governing Body), that …Municipal Court Judge(s) may receive a lump sum award for exemplary service on a particular and significant court project, event or activity. Such lump sum awards shall not be tied in any way to the judge’s rulings in any or all cases, but is instead to be based on an identifiable court process or program improvement(s). The City Manager also recommends providing Interim Presiding Judge Cynthia Cornwell a lump sum award of $5,000, in recognition of: 1) her successful efforts to support state legislation establishing a statutory process for municipal court competency evaluations, and 2) her service as de facto Presiding Judge prior to being officially appointed as Interim Presiding Judge by the City Council on July 6, 2026. STRATEGIC GOALS: This item addresses the following Strategic Goals adopted by the City Council: ☐ Create and Sustain Safe and Healthy Neighborhoods ☐ Create and Sustain a High Quality of Life ☐ Create and Sustain Infrastructure and Mobility ☒ Create and Sustain Government Accountability ☐ Create and Sustain Economic Well-Being and Housing BUDGET IMPACT: Funding for these salaries and increases is included in the operating budget. Page 22 of 46 Agenda Item #4. STAFF REPORT Finance, Administration and Economic Development Committee - July 15, 2026 ITEM TITLE: Resolution No. 5146 - Relating to Municipal Court Procedures and Municipal Court Judges, rescinding Resolution No. 5128. POLICY ISSUE: The Finance, Administration and Economic Development Committee (the “Committee”) has policy responsibility for matters related to the Municipal Court. STAFF RECOMMENDATION: To recommend to the City Council adoption of Resolution No. 5146, and to direct staff to prepare a resolution establishing the terms of office of the City’s Municipal Court Judges and recommend City Council approval of the same. PROPOSED MOTION: I move to: 1) recommend to the City Council adoption of Resolution No. 5146, and 2) direct staff to prepare a resolution establishing the terms of office of the City’s Municipal Court Judges and recommend City Council approval of the same. BACKGROUND: Resolution No. 5128 (the “Resolution”) outlines the City’s rules related to its Municipal Court and Municipal Judges. Staff recommend several updates to this Resolution, as outlined below. Section 8(b) - Judicial Evaluations. The Resolution requires that Municipal Judges be evaluated prior to the Committee’s consideration of whether they should be reappointed. The evaluation process currently must include “performance measures set forth in the National Trial Court Performance Standards” (the “Standards”). Staff do not believe these Standards are the best evaluation criteria for the City’s Municipal Judges, and are a remnant of when the Municipal Judges were responsible for the administrative functions of the court. For example, the Standards measure items such as accessible facilities, the availability of court records, managing disruptions to court operations, and other criteria that the City’s Municipal Judges have little to no control over. Staff believe that a more appropriate evaluation tool would be feedback from individuals who interact with the court regarding attributes that are relevant to the judge’s performance of their judicial functions. For example, Johnson County’s District Court judges are the subject of a survey on attributes like knowledge of the law, clarity of communication, temperament, fairness, punctuality, and professionalism. We believe survey results on these attributes (which could be benchmarked against survey results for Johnson County’s District Court judges) would be a more useful evaluation tool for the Committee when considering whether to reappoint a judge. Section 8(c) - Terms of Office. The Resolution currently contains the specific terms of office for each Municipal Judge, along with all of the rules related to the Municipal Court and Municipal Judges. Therefore, the Resolution has to be updated every time the City Council reappoints a Municipal Judge to a new term. Staff recommends creating a new, separate resolution that only contains the Municipal Judges terms of office, so the Resolution containing the Municipal Court’s rules and procedures does not have to be updated every time a Municipal Judges is reappointed. Page 23 of 46 Agenda Item #4. Section 9 - Code of Ethics. Municipal Judges are already subject to the City’s Code of Ethics for Elected and Appointed Officials (located in Municipal Code Chapter 2.22). Staff recommends clarifying the applicability of the Code of Ethics by incorporating it by reference in the Resolution. Section 11 - Review of Judges Pro-Tempore. The Resolution currently requires that the list of Judges Pro-Tempore be reviewed by the Committee each September. Staff recommends requiring an annual review without specifying a month, to allow this review to take place when the Committee is considering other Municipal Court items. Section 12 - Adherence to City Policies. The Resolution currently requires that the Presiding Judge ensure the Municipal Court’s adherence to City policies. Staff recommends clarifying that Municipal Judges are themselves expected to adhere to applicable City policies. STRATEGIC GOALS: This item addresses the following Strategic Goals adopted by the City Council: ☐ Create and Sustain Safe and Healthy Neighborhoods ☐ Create and Sustain a High Quality of Life ☐ Create and Sustain Infrastructure and Mobility ☒ Create and Sustain Government Accountability ☐ Create and Sustain Economic Well-Being and Housing ATTACHMENTS: Resolution No. 5146 (redline) Page 24 of 46 Agenda Item #4. RESOLUTION NO. 5146 A RESOLUTION VESTING THE JUDICIAL POWER OF THE CITY IN THE MUNICIPAL COURT; CREATING DIVISIONS OF THE MUNICIPAL COURT, FULL- AND PART-TIME JUDGES, AND A PRESIDING JUDGE; DEFINING SELECTION PROCEDURES AND QUALIFICATIONS FOR MUNICIPAL COURT JUDGES; PROVIDING TERMS OF OFFICE FOR MUNICIPAL COURT JUDGES; PROVIDING FOR SUSPENSION, DISCIPLINE OR REMOVAL OF MUNICIPAL COURT JUDGES; PROVIDING COMPENSATION FOR MUNICIPAL COURT JUDGES; PROVIDING FOR JUDGES PRO TEMPORE; MANDATING ADHERENCE BY THE MUNICIPAL COURT JUDGES TO CITY POLICIES; AND RESCINDING RESOLUTION NO. 5128. WHEREAS, the City of Overland Park, Kansas, by Charter Ordinance No. 102 has mandated that an ordinance or a resolution be passed which provides for the appointment and terms of Municipal Court Judges; and WHEREAS, the City of Overland Park, Kansas, desires to otherwise provide for the operation of the Municipal Court. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF OVERLAND PARK, KANSAS: SECTION 1. JUDICIAL POWER VESTED. The judicial power of the City shall be vested in the Municipal Court. SECTION 2. DIVISIONS OF COURT - FULL-TIME AND PART-TIME JUDGES. There shall be three (3) divisions of the Municipal Court, to be known respectively as Divisions No. 1, 2 and 3. Each division shall be presided over by a designated and assigned Municipal Court Judge. Divisions No. 1 and No. 3 shall be presided over by a full-time judge. Division No. 2 shall be presided over by a part-time judge, provided the Governing Body, based on judicial staffing needs, may elect to not assign a judge to this division. SECTION 3. PRESIDING JUDGE - DUTIES. There shall be a Presiding Judge designated by the Governing Body. Subject to the provisions of O.P.M.C. 2.33.290 and 2.33.292, the Presiding Judge shall be responsible for the daily operation and administration of the judicial function of the municipal court. The Presiding Judge shall prescribe and adopt rules of practice and procedure for the Municipal Court not inconsistent with this resolution or the laws of this State. In addition, the Presiding Judge shall schedule the dockets for the trial and disposition of matters before the court. Page 25 of 46 Agenda Item #4. SECTION 4. PART-TIME JUDGES. The part-time judge shall meet all of the qualifications of full-time judges. Unless otherwise authorized by the Governing Body, the part-time judge shall serve a minimum of 1,100 hours per year. SECTION 5. SELECTION OF MUNICIPAL COURT JUDGES. All full-time and part-time judges of the Municipal Court shall be selected and appointed by the Governing Body. SECTION 6. JUDGES - SELECTION PROCEDURES. All vacancies in the positions of full-time or part-time Municipal Court Judges shall be filled by using the following procedure: a. The Mayor shall authorize the publication of the notice of the vacancy, setting forth the qualifications the applicants must possess, a description of the position, the deadline for submitting letters of application to the Chief Human Resources Officer. b. The members of the Finance, Administration and Economic Development Committee shall serve as the Judicial Screening Committee. The Chairperson of the Finance, Administration and Economic Development Committee shall serve as Chairperson of the Judicial Screening Committee. c. When the deadline for submitting of applications is past, the Chief Human Resources Officer shall provide a copy of all applications to the Judicial Screening Committee. The Judicial Screening Committee shall meet and recommend a number of candidates deemed necessary and appropriate to be interviewed. d. The Mayor shall interview each selected candidate and shall recommend one (1) candidate to the Governing Body for appointment. SECTION 7. JUDGES - QUALIFICATIONS. All persons appointed as Municipal Court Judge shall have the following qualifications: a. An attorney admitted to the practice of law in the state of Kansas (required by K.S.A. 12-4105). b. Be a citizen of the United States and a resident of the City of Overland Park, Kansas, during their term of office. Page 26 of 46 Agenda Item #4. c. Possess a minimum of five (5) years' experience in the active practice of law as a lawyer, judge of a court of record or any court in the state or as a full-time teacher of law in any accredited law school or any combination thereof. d. As a full-time judge, not practice law during their term of office as required by Rules of Judicial Conduct. e. As a part-time judge, make a sufficient time commitment to being a part-time Municipal Court Judge to ensure the efficient and proper operation of the court and not engage in the practice of law as a criminal defense attorney or prosecutor in any municipal court during their term of office. f. Possess high personal, moral and professional integrity befitting the position of Municipal Court Judge. In addition to the above, the Presiding Judge shall have the following qualifications: a. Have educational and professional experience in supervision or administrative matters. b. Have demonstrated skills in working with employees, and other groups participating in the Municipal Court. c. Have leadership qualities necessary to enhance the public image and professional stature of the Municipal Court. SECTION 8. JUDGES - TERMS OF OFFICE. a. The term of office of all full-time and part-time Municipal Court Judges shall be for four (4) years. Prior to the end of the four (4) year term of office of each judge, the Governing Body shall determine whether to reappoint the judge or initiate the selection procedure for a replacement. b. No later than three (3) months prior to the expiration of an incumbent judge’s term, the Finance, Administration and Economic Development Committee shall initiate an evaluation process by which the Committee reviews the performance of that incumbent judge to determine whether that judge should be reappointed. The evaluation process shall include but not be limited to feedback from individuals who interact with the courtperformance measures set forth in the National Trial Court Performance Standards. The Finance, Administration and Economic Development Committee shall make a recommendation to the City Council to either reappoint the incumbent judge or to initiate the selection process to replace the incumbent judge. Page 27 of 46 Agenda Item #4. c. The term of office of the incumbent Judge in each division of the Municipal Court shall be established by Resolution. expires as follows unless reappointed for another four (4) year term as set out herein:¶ d. ¶ e. Division No. 1 - Cynthia R. Cornwell, July 2, 2028.¶ f. Division No. 2 - Vacant¶ g. Division No. 3 - Ryan B. Dixon, March 8, 2027.¶ SECTION 9. JUDGES - SUSPENSION, DISCIPLINE AND REMOVAL. Judges of the Municipal Court shall be subject to discipline, suspension or removal as provided in the Rules of the Supreme Court relating to Judicial Conduct and the Code of Ethics in O.P.M.C. Chapter 2.22. SECTION 10. JUDGES - COMPENSATION. a. The base compensation of the judges of the Municipal Court shall be fixed by the Governing Body and shall be included as a part of the City's overall pay plan. The Presiding Judge shall be paid in addition to the base compensation described herein, an additional sum of 5% of their annual base compensation, for performing administrative duties as outlined in Section 3 and Section 11 of this resolution, provided this additional compensation shall be subject to being increased pursuant to the procedures set forth in paragraph 10(e), below. b. Full-time judges shall be eligible for all full-time City employee benefits. c. The part-time judge shall be eligible for KPERS, MEPP, life insurance, single coverage health insurance, single coverage dental insurance and pro-rated sick leave and vacation leave based on the number of hours worked. It shall be the responsibility of the Presiding Judge to account for and report hours worked by the part-time judge to the Human Resources Department according to the Payroll Reporting Schedule. d. The base compensation afforded the Judges of Divisions No. 1, 2 and 3 of the Municipal Court shall be reviewed each July by the Finance, Administration and Economic Development Committee, which shall make a recommendation to the City Council whether to adjust salaries, effective September 1. e. Should the Finance, Administration and Economic Development Committee determine during its annual review of the Municipal Court Judges compensation, that the Judges’ salaries, to include the Presiding Judge’s salary, should be adjusted, the salary of each judge shall be increased by an amount commensurate with the average merit percentage increase received by full-time City employees (excluding Police Department and Fire Department employees that are subject to a step plan) in the current calendar year, plus any other compensation payment or Page 28 of 46 Agenda Item #4. adjustment received by all full-time City employees (excluding Police Department and Fire Department employees that are subject to a step plan); provided, any such adjustment shall be subject to being modified based on the Committee’s consideration of economic issues affecting the City’s budget and operation, to include whether salary and hiring freezes might be in place at the time of the judge’s review. In addition, the base salaries of Municipal Judges shall be reviewed on a periodic basis for market adjustments, with such schedule for market review to be consistent with the market review of salaries of full-time City employees (excluding Police Department and Fire Department employees that are subject to a step plan). f. Effective September 1, 2019, tThe full-time judges of the Municipal Court shall receive a monthly “technology expense allowance” of $100 for a cellular phone plan, internet access, and similar expenses. g. Effective September 1, 2019, tThe full-time judges of the Municipal Court shall receive a monthly “automobile expense allowance” of $100. h. At the discretion of the Governing Body and upon a recommendation from the Finance, Administration and Economic Development Committee, Municipal Court Judge(s) may receive a lump sum award for exemplary service on a particular and significant court project, event or activity. Such lump sum awards shall not be tied in any way to the judge’s rulings in any or all cases, but is instead to be based on an identifiable court process or program improvement(s). SECTION 11. JUDGES PRO-TEMPORE a. In the event a Municipal Court Judge is temporarily unable to preside due to absence, illness, or disqualification, the Presiding Judge, or in the Presiding Judge's absence, another Municipal Court Judge shall select an attorney(s) to act as Judge Pro-Tempore. The Presiding Judge may also utilize Judge Pro-Tempore in circumstances where additional dockets are necessary due to the number of pending cases before the court. b. The Presiding Judge shall maintain a list of no fewer than five (5) names of persons qualified to serve as a Municipal Judge. Judges Pro-Tempore must meet the requirements of regular municipal court judges with the exception of residency status and the practice of criminal law. c. The list of Pro-Tempore judges shall be reviewed annually by the Finance, Administration and Economic Development Committee each September. d. The Presiding Judge or designee shall designate the persons to be called from the list. Compensation shall be a maximum of $300 per session as determined by the Presiding Judge. Page 29 of 46 Agenda Item #4. SECTION 12. ADHERENCE TO CITY POLICIES. It is the expectation of the Governing Body that Municipal Court Judges shall adhere to and the Presiding Judge shall iensure Municipal Court adherence to the applicable administrative, personnel, budget, and operational policies of the City in the conduct of the business of the court. SECTION 13. RESCISSION. Resolution No. 5128 is hereby rescinded. [Remainder of this page intentionally left blank.] Page 30 of 46 Agenda Item #4. ADOPTED by the City Council this __ day of ________, 2026. APPROVED AND SIGNED by the Mayor this __ day of ________, 2026. CITY OF OVERLAND PARK, KANSAS Curt Skoog, Mayor ATTEST: Elizabeth Kelly, City Clerk APPROVED AS TO FORM: Michael Koss, City Attorney Page 31 of 46 Page 32 of 46 Agenda Item #5. STAFF REPORT Finance, Administration and Economic Development Committee - July 15, 2026 ITEM TITLE: Resolution No. 5144 - Establishing a schedule of costs and fees for the administration of justice in the Municipal Court, rescinding Resolution No. 4988. POLICY ISSUE: The Finance, Administration and Economic Development Committee (the “Committee”) has policy responsibility for matters related to Municipal Court. STAFF RECOMMENDATION: Staff recommends the City Council adopt Resolution No. 5144. PROPOSED MOTION: I move the Committee recommend to the City Council adoption of Resolution No. 5144. BACKGROUND: On October 21, 2024 the City Council adopted Resolution No. 4988 which established a schedule of fees and costs related to the administration of justice in the City’s Municipal Court. Resolution No. 5144 restates the previously adopted costs and fees, and adds a provision to the previously adopted schedule of fees and costs which gives the City Manager authority to approve jail fees for the Municipal Court. Resolution No. 5144 also rescinds previous Resolution No. 4988. Background regarding jail fees. This intergovernmental service facilitates payment for defendants in the custody of the Overland Park Municipal Court. The City currently utilizes the Johnson County Sheriff’s Office for these services. The funding for jail fees is based on the current fiscal year's budget, with the Court receiving monthly invoices for the prisoners jailed during the previous month. Daily jail fees have risen steadily over time, escalating from $35 in 2019 to the current rate of $100. Consequently, expenditures are projected to surpass $150,000 in 2026, but the exact amount is variable, dependent upon the volume and duration of defendants in custody at any given point. STRATEGIC GOALS: This item addresses the following Strategic Goals adopted by the City Council: ☐ Create and Sustain Safe and Healthy Neighborhoods ☐ Create and Sustain a High Quality of Life ☐ Create and Sustain Infrastructure and Mobility ☒ Create and Sustain Government Accountability Page 33 of 46 Agenda Item #5. ☐ Create and Sustain Economic Well-Being and Housing ATTACHMENTS: Resolution No. 5144 (redline) Page 34 of 46 Agenda Item #5. RESOLUTION NO. 5144 A RESOLUTION OF THE CITY OF OVERLAND PARK, KANSAS, ESTABLISHING A SCHEDULE OF COSTS AND FEES FOR THE ADMINISTRATION OF JUSTICE IN THE MUNICIPAL COURT. WHEREAS, Overland Park Municipal Code Section 2.33.300 provides that costs and fees for the administration of justice in the Municipal Court shall be established by city resolution; and WHEREAS, the City desires to establish a schedule of costs and fees for the administration of justice in the Municipal Court. NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF OVERLAND PARK: Section 1. Municipal Court - Schedule of Costs and Fees. The Municipal Court shall assess the following costs and fees: A. Appointed Counsel Fee. A fee in the amount of ninety dollars ($90.00) shall be assessed against a defendant in each case in which the Municipal Court Judge appoints counsel for said defendant. See K.S.A. 12-4405. B. Fingerprinting Fee. A fingerprinting fee in the amount of twenty-five dollars ($25.00) shall be assessed against a defendant in each case in which the defendant has been convicted of violating municipal ordinance provisions that prohibit conduct comparable to a class A or B misdemeanor or assault as defined in K.S.A. 21-5412(a) and amendments thereto under the Kansas criminal statutes. See K.S.A. 12-4517(b). C. Judicial Branch Education Fund Assessments. In each case filed against a person where there is a finding of guilty or a plea of guilty, a plea of no contest, forfeiture of bond, or a diversion, a fee in the amount of one dollar ($1.00) shall be assessed to the person for the training, testing, and continuing judicial education of municipal court judges as provided in K.S.A. 12-4114, and amendments thereto. See K.S.A. 12-4116. D. Monitoring Fee. A monitoring fee of thirty-five dollars ($35.00) per month or equivalent payment rate shall be assessed against a defendant in any case in which the Municipal Court Judge orders said defendant placed on probation or parole or in which the City Attorney enters a diversion agreement. Said fee shall be assessed for each month the defendant is required to report for probation/parole/diversion. See K.S.A. 12-4416(a). E. State Assessment Fee. A fee of twenty-two dollars and fifty cents ($22.50) shall be assessed against a person in each case filed in municipal court against such person, other than a nonmoving traffic violation, where there is a finding of guilty or a plea of guilty, a plea of no contest, forfeiture of bond or a diversion. See K.S.A. 12-4117. Page 35 of 46 Agenda Item #5. F. Reinstatement Fee(s). A reinstatement fee(s) shall be assessed against a person when the municipal court notifies the division of vehicles of the person’s failure to comply with a traffic citation, in the amount of: i. Prior to July 1, 2018, eighty-one dollars ($81.00). ii. On and after July 1, 2018, and through June 30, 2025, one hundred twenty-two dollars ($122.00). See K.S.A. 8-2110(c). G. Substance Abuse Assessment Fee. A fee of one hundred fifty dollars ($150.00) shall be assessed against a person for the cost of drug or alcohol evaluations for such person. See K.S.A. 8-1008. H. Victim Assistance Fee. Costs of one dollar and fifty cents ($1.50) shall be assessed against each accused person who is found guilty of, or who is diverted from prosecution for violating any ordinance of the City, except, that this subsection shall not apply to a person who is found guilty of, or who is diverted from prosecution for violating any ordinance of the City that involves a parking violation or that involves failure to use safety belts or failure to use child restraint belts. These costs are imposed for the operation of the City's victim assistance program. Section 2. The Presiding Judge may assess, in addition to other costs and fees such judge is authorized to assess, the following costs and fees: A. Did Not Appear Letter Fee. A fee may be assessed against a person who fails to comply with a traffic citation, except for illegal parking, standing or stopping, for the cost of mailing notice to the person that if the person does not appear in municipal court or pay all fines, court costs and any penalties within 30 days from the date of mailing notice, the division of vehicles will be notified to suspend the person's driving privileges. See K.S.A. 8-2110(b). B. Expungement Filing Fee. A fee may be assessed against a person upon the person’s filing of the petition for expungements, except in cases of indigency. See K.S.A. 12-4516; K.S.A. 12- 4516a. C. Incarceration Fee. A fee may be assessed against a defendant in each case in which said defendant is incarcerated or is placed on work release pursuant to an order of the Municipal Court Judge. D. Warrant Fee. A fee may be assessed against a person for each warrant served upon the person. E. Witness and Mileage Fee. A fee may be assessed for the cost of a witness’s appearance and mileage. Such fee shall be borne by the party calling the witness, except that if an accused person is found not guilty, the City shall pay all such expenses. However, the municipal court judge may direct that fees and mileage of witnesses subpoenaed by the accused person be charged against such person, if the judge finds that there has been an abuse of the use of subpoenas by the accused person. See K.S.A. 12-4411. Section 3. If permitted by law, the Municipal Court Judge may waive, reduce, grant time to pay, Page 36 of 46 Agenda Item #5. or suspend any portion of the fees established in this Resolution when the judge determines that the interest of justice so requires. Section 4. The City Manager is hereby authorized to approve the payment of all jail fees incurred by the City within the limitations of the annual City budget. Section 5. Resolution No. 4988 is hereby rescinded. Section 6. This Resolution shall take effect and be in force after its adoption and approval by the Governing Body. [Remainder of page intentionally left blank] Page 37 of 46 Agenda Item #5. ADOPTED by the City Council this ____ day of ________, 2026. APPROVED AND SIGNED by the Mayor on this ____ day of ________, 2026. CITY OF OVERLAND PARK, KANSAS (SEAL) Curt Skoog, Mayor ATTEST: Elizabeth Kelley City Clerk APPROVED AS TO FORM: Trevor Stiles Senior Assistant City Attorney Page 38 of 46 Agenda Item #6. STAFF REPORT Finance, Administration and Economic Development Committee - July 15, 2026 ITEM TITLE: Request to Waive the Selection Process and Authorization to Negotiate an Agreement - Smith & Boucher, Inc, for design of Overland Park Convention Center Central Plant Refurbishment, in an amount not to exceed $160,000. POLICY ISSUE: The Finance, Administration and Economic Development Committee (the “Committee”) has policy oversight of matters related to the Overland Park Convention Center and Information Technology. STAFF RECOMMENDATION: That the Committee recommend to the City Council approval of the request to waive the selection process and authorization to negotiate an agreement with Smith & Boucher, Inc., for design of the Overland Park Convention Center Central Plant Refurbishment, in an amount not to exceed $160,000, and that the City Manager be authorized to execute the Agreement. PROPOSED MOTION: I move to recommend City Council approval of the request to waive the selection process and authorization to negotiate an agreement with Smith & Boucher, Inc., for design of the Overland Park Convention Center Central Plant Refurbishment, in an amount not to exceed $160,000, and that the City Manager be authorized to execute the Agreement. BACKGROUND: Overland Park Convention Center staff engaged Smith & Boucher to study and recommend repairs for the existing central plant in 2025. The study was completed with recommended equipment replacement due to the life of the equipment and repair frequency. Based on their experience with the existing system and work performed for the preliminary study, it is recommended to engage with Smith & Boucher to complete the design for repairs and equipment replacement for the OPCC central plant. STRATEGIC GOALS: This item addresses the following Strategic Goals adopted by the City Council: ☐ Create and Sustain Safe and Healthy Neighborhoods ☐ Create and Sustain a High Quality of Life ☐ Create and Sustain Infrastructure and Mobility ☒ Create and Sustain Government Accountability ☐ Create and Sustain Economic Well-Being and Housing BUDGET IMPACT: Funding is available in Maintenance Project MB3272. Page 39 of 46 Page 40 of 46 Agenda Item #7. STAFF REPORT Finance, Administration and Economic Development Committee - July 15, 2026 ITEM TITLE: Bid Tabulation - Schweiger Construction Company for Matt Ross Community Center Refurbishment in the amount of $786,304 (Project No. MB-2136). POLICY ISSUE: The Finance, Administration and Economic Development Committee (the “Committee”) has policy responsibility for matters related to City Facilities. City Council approval is required for purchases in excess of $150,000. STAFF RECOMMENDATION: That the Committee recommend to the City Council award of bid for the Matt Ross Community Center Refurbishment (Project No. MB-2136) to Schweiger Construction Company in the amount of $786,304. PROPOSED MOTION: I move to recommend to the City Council award of bid for the Matt Ross Community Center Refurbishment (Project No. MB-2136) to Schweiger Construction Company in the amount of $786,304. BACKGROUND: Matt Ross Community Center serves as one of two community centers in the City and was opened in 2007. The common spaces in the facility are in need of refurbishment and several areas are being reconfigured to better meet the needs of Staff and patrons in 2026. Bids were opened for this project on June 23, 2026. The project was competitively bid with five (5) bidders. The bids were evaluated by Staff and the designer and it was determined that Schweiger Construction Company is the lowest and best responsible bidder with a total bid of $786,304. They have submitted qualifications that demonstrate their ability and desire to complete the work described in the plans and specifications. STRATEGIC GOALS: This item addresses the following Strategic Goals adopted by the City Council: ☐ Create and Sustain Safe and Healthy Neighborhoods ☒ Create and Sustain a High Quality of Life ☐ Create and Sustain Infrastructure and Mobility ☐ Create and Sustain Government Accountability ☐ Create and Sustain Economic Well-Being and Housing BUDGET IMPACT: There are sufficient funds in the project budget to complete this work. ATTACHMENTS: Page 41 of 46 Agenda Item #7. Bid Tabulation - Matt Ross Community Center Refurbishment (Project No. MB-2136) Page 42 of 46  Agenda Item #7. City of Overland Park, Kansas Finance, Administration, and Economic Development Bid Tabulation Matt Ross Community Center Refurbishment (MB-2136) Engineer's Estimate: $ 903,307.00 / Alt 1 $ 174,497.00 / Alt 2 $ 17,570.00 Alt 3 $ 193,886 Alt 4 $ 33,869 Budget: MB-2136 Bid Add Bidder Total Base Bid Alt 1 Alt 2 Alt 3 Alt 4 Bond #1 Schweiger Construction Y Y $542,537.00 $105,105.00 $21,164.00 $99,183.00 $18,315.00 Lloyd Builders, Inc Y Y $583,900.00 $110,700.00 $13,700.00 $70,300.00 $19,900.00 Icon Structures, Inc Y Y $682,554.00 $91,500.00 $3,670.00 $105,000.00 $23,800.00 Harman Construction Y Y $704,000.00 $92,700.00 $10,764.00 $90,000.00 $18,600.00 Straub Construction Y Y $973,749.00 $115,000.00 $18,102.00 $153,488.00 $19,920.00 Comments: Shading is apparent lowest bidder Bid Opening: Tuesday, June 23, 2026 Page 43 of 46 FAED – 7/15/2026 City Council – 7/20/2026 Page 44 of 46 Agenda Item #8. STAFF REPORT Finance, Administration and Economic Development Committee - July 15, 2026 ITEM TITLE: Proposed Amendment to Overland Park Plaza Redevelopment District Plan. POLICY ISSUE: The Finance, Administration and Economic Development Committee (the “Committee”) has policy responsibility for matters related to economic development and public-private partnerships including tax increment financing ("TIF"). STAFF RECOMMENDATION: That the Committee direct the staff to prepare an ordinance amending Ordinance No. RD-3487, A and recommend Governing Body passage of same. PROPOSED MOTION: I move that the Committee direct the staff to prepare an ordinance amending Ordinance No. RD-3487, A, and recommend Governing Body passage of same. BACKGROUND: On May 20, 2026, the Committee recommended passage of Ordinance No. RD-3487, A to align the Overland Park Plaza II Redevelopment District Plan (the “District Plan”) with Black & Veatch’s updated land use plan. These non-substantive updates replaced a publicly dedicated park and streets with privately owned greenspace and streets, and modified improvement descriptions within several project areas. This initial step to amend the District Plan did not require a public hearing, but was necessary to proceed with use of TIF to assist in the redevelopment. Subsequent to this recommendation, the staff identified a correction needed in the district's original legal description. As a result, Ordinance No. RD-3487, A was not presented for passage. Instead, at the June 15, 2026 City Council meeting, the staff recommended and the Council adopted Resolution No. 5142, scheduling a public hearing for July 20, 2026 to amend the district ordinance. Ordinance No. RD-3487, A, updating the district plan and legal description, will be presented to the Governing Body for passage following that July 20, 2026 public hearing. An additional issue with the District Plan has been identified with project areas in the District Plan. The current District Plan contemplates a project area that includes property not owned by Black and Veatch, but instead is owned by 112th & Lamar LLC, a single-purpose entity controlled by Copaken Brooks ("Copaken"). Copaken and Black and Veatch have requested division of one project area to accommodate their separate development timelines. This would enable a separate project plan to be adopted when Copaken is prepared to start construction, instead of requiring it to coincide with the initial project plan for Black and Veatch's headquarters development. As proposed, the modified District Plan would maintain the existing district size and established boundaries, while adjusting the internal layout to divide current Project Area 1 into two separate areas, “Project Area 1A” and “Project Area 1B.” Separate project plans for Project Area 1A and Project Area 1B could then be adopted on separate timelines. Page 45 of 46 Agenda Item #8. The staff seeks Committee direction to proceed with development of another ordinance amending the District Plan, which would be presented for consideration by the Governing Body on August 3, 2026. STRATEGIC GOALS: This item addresses the following Strategic Goals adopted by the City Council: ☐ Create and Sustain Safe and Healthy Neighborhoods ☒ Create and Sustain a High Quality of Life ☐ Create and Sustain Infrastructure and Mobility ☐ Create and Sustain Government Accountability ☒ Create and Sustain Economic Well-Being and Housing Page 46 of 46