Recreation Committee
Regular MeetingPalos Heights, IL · July 14, 2026
Agenda
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Agenda
Recreation Committee
Meeting Agenda
July 14, 2026
7:00 p.m.
1. Call to Order
2. Approval of Minutes
3. Public Comment
4. Lake Katherine Report
5. Parks and Recreation Report
a. Recreation Update
b. Pool / Splash Pad Update
c. OSLAD
6. New Business
a. Motion to approve proposal from Williams Architects in the amount of $21,000.00 for
Construction Document Plans, Specifications and Bid Proposal, Permitting, Bidding,
Construction Observation for the Palos Pool, pool liner project.
b. Motion to approve annual payment to TimeClock Plus in the amount of $6,324.00 for
administrative equipment and services for the Parks and Recreation Department.
7. Old Business
a. NA
8. Adjournment
Information Items
a. Rec. Committee Minutes 6/9/26
b. Recreation Report June 2026
c. Fitness Membership Sales Report
d. Fitness Membership Cancellations
e. Facility Revenue Report
f. Fitness Center Report
g. Cal-Sag Trail Report
h. Pool Report
i. Pool Liner memo and proposals
j. TimeClock Plus Invoice
a.
City of Palos Heights
Recreation Committee
Tuesday, June 9, 2026
Minutes
CALL TO ORDER
Chairman Key called the regular meeting of the Recreation Committee to order at 7:06 p.m. at the
Palos Heights City Hall, 7607 W. College Drive. In attendance were Chairman Key, Alderman Basso
and Alderman Begley. Also present were Director of Parks and Recreation Matt Fairbanks, Lake
Katherine Director Gareth Blakesley, and Recording Secretary Morgan Pukula.
APPROVAL OF MINUTES
Chairman Key motioned to approve the minutes of the April 14, 2026, seconded by Alderman
Begley. On a voice vote, the motion passed unanimously.
PUBLIC COMMENT
None.
LAKE KATHERINE REPORT
Lake Katherine Director Gareth Blakesley gave the Lake Katherine report:
• The main pedestrian bridge has been repaired and is now open, thanks to Public Works.
• CBS News will be coming out Thursday morning for their jumpstart segment on Lake
Katherine. Staff is very excited to show the different features and amenities Lake Katherine
has to offer.
• ANCA peer review in Lancaster Pennsylvania, most of the details cannot be discussed
because of NDAs that were signed. The meeting was informative and beneficial and
centered around questions for the governance agreement.
• Fishing event had 49 people in attendance, Palos Lions had a work day, the Green Team
met about the film fest, and the city clean up, and the spring tree dedications were
planted.
• Staff completed trail mowing, our archery class had 15 people in attendance, there were 2
senior programs, and we hosted our Saturday morning yoga with the ‘Do Good
Movement’.
• Canoe and kayak rentals started back up; we held a kayak tour with 20 people and we also
hosted a Blossom In and Botanicals event with 15 people in attendance.
• Cummins came on 2 occasions for invasive species control. We have applied for a grant
with them.
• Education:
o 2 Nature Tots sessions on mud buddies, 3 Little Explorers sessions on rainbows, 3
sessions of walk in the waterfall and 1 session of insects. 2 Junior Explorers
sessions on STEM.
o Scouts had 3 programs, and had 2 merit badge programs.
o We held 21 field trips and a summer kickoff event at the Palos Heights Library.
o We had 2 animal reading buddy classes, 1 session of kayaking for the after school
program of kids and 1 session of fishing for summer explorers.
PARKS AND RECREATION REPORT
Director of Parks and Recreation Matt Fairbanks gave the Parks and Recreation update:
• Recreation Update: Preschool classes had a step up event, which is a celebration for the
students who finished both levels of preschool. In the 4-year-old group we had 11 kids
moving on to kindergarten. For the 2026-2027 school year, we currently have 10
participants enrolled in the 4-day full program and 3 on the waitlist. For the 4-year-old half
day program, we also have 10 enrolled. The 3-year-old half day program is full with 10
enrolled with 6 on the waiting list and the 3-year-old half day afternoon class has 4
participants.
All the field trips and transportation for our summer camps have been secured, camp
counselors were hired and trained starting the week of May 27th. Camp began on June 8th
with 239 campers registered for session 1 compared to 199 from last year.
Registration continues for coach pitch tee-ball; this program starts July 30th and August 1st.
Summer instructional classes start this week as well.
The Sparks division hosted their musical theatre show, ‘The Knight at Dawn Kids’, on
Friday, May 29th and Saturday the 30th at Stagg High School. The Friday show sold 181
tickets and the Saturday show sold 131 tickets.
Our dance recital was held May 30th at Shepard High School with 370 people in
attendance. The theme was, ‘Wild about Dance’; there were 12 performances from 60
participants.
The first three weeks of the Farmer’s Market have gone very well. We currently have 30
vendors with 2 rotating. June 3rd was our first market with live music and a kids’ scavenger
hunt, it has since received great feedback.
June 18th is the first Concert in the Park featuring Wild Wood Country. Concerts in the Park
are from 7pm-8:30pm in Memorial Park.
We recently hired a new part-time evening custodian. We will be posting the Supervisor of
Parks and Facilities position in the next week or two. The plan is to accept applications for
3-4 weeks and then start interviews.
• Pool/Splash Pad Update: We received our IDPH permit for the pool season this year. All
pool chemicals are purchased, concession food is ordered and Rachel has been working
with S&J Door for the replacement of the front window. The last month, Maddie had been
working on hiring staff (30 total) for the pool.
We currently have $79,776.00 in pool pass sales, which is around $10,000.00 more than
we had last year. The early bird discount ended on April 30th. We officially opened last
weekend, June 6th, but hosted a soft opening on May 31st from 12pm-5pm. Posting on
social media and emailing pool pass holders brought in around 100 people.
The spray pad at Orchard Park has been open since May 9th. We did extend the hours on
Mon-Fri from 10am-7pm and Sat-Sun from 9am-5pm.
NEW BUSINESS
a) Chairman Key motioned to approve the purchase of replacement park signage for Nabbel
Woods from Sign Outlet in the amount of $6,145.00, seconded by Alderman Begley. On a
voice vote, the motion passed unanimously.
b) Chairman Key motioned to approve the purchase of a replacement sign park signage for
Community Park from Sign Outlet in the amount $6,530.00, seconded by Alderman Begley.
On a voice vote, the motion passed unanimously.
OLD BUSINESS
None.
ADJOURNMENT
There being no further business, Chairman Key moved to adjourn the meeting, seconded
by Alderman Basso. All in favor.
Meeting adjourned at 7:21 p.m.
Respectfully Submitted,
Morgan Pukula, Recording Secretary
b. Recreation Report June 2026
Rachel Bauer, Superintendent of Recreation
Kara Hansen, Recreation Program Manager
Maddie Landis, Recreation and Aquatics Manager
Classes and Events
Preschool – For 2026-27, there are currently ten participants enrolled in the 4’s full-day program, with
three on the waitlist. The 4’s half-day program has ten participants enrolled. The 3’s half-day morning
class is full with ten participants and has a waitlist of six, while the 3’s half-day afternoon class has four
participants enrolled.
Summer Camp- The first session of summer camp began on Monday, June 8, with a total of 204 campers
enrolled. Session Two began on Monday, June 29, and currently has 205 campers enrolled.
Youth and Teen Programs- Master Chef began on Monday, June 15, with ten participants enrolled. Each
week they have a new recipe to learn how to cook using a griddle, stove, and pizza oven.
Early Childhood Programs- Miss Angie’s early childhood classes began on Wednesday, June 17, with all
three of her classes running for a total of 36 participants.
Little Sprouts Camp started on Tuesday, June 16, and has twelve participants enrolled.
Construction Zone: Little Builders Bash! took place on Friday, June 26, from 5:00 p.m. to 6:00 p.m. at
the Palos Heights Parks and Recreation Center. The event had ten participants who enjoyed playing with
construction cars in sand, craft, and creating their own construction hats.
Musical Theater- Musical Theater Stars Division hosted their show, Alice in Wonderland, on Friday, June
12, and Saturday, June 13 located at Stagg High School. Both shows went extremely well, and
participants can’t wait for the next one. With pre-sale and day of ticket sales, $3,496 was
generated.
Pool - The Palos Heights Pool officially opened for the 2026 season and welcomed patrons back.
Staff completed preseason training, orientation, and certification requirements, resulting in a
well-prepared team ready to provide a safe and enjoyable experience for pool guests.
Summer swim lessons began in June with strong enrollment across multiple levels. Staff worked
diligently to communicate weather-related adjustments and provide excellent customer service
when inclement weather impacted scheduled classes. Parent communication remained a
priority throughout the start of the season.
Youth Athletics - My First Tee Ball League and Tee Ball League both reached capacity,
demonstrating continued demand for introductory youth sports opportunities. Additional
efforts were made to recruit volunteer coaches, and sufficient coaching support was secured to
allow the leagues to move forward successfully.
Tennis, Soccer, Baseball and Golf programming successfully launched this season, with staff
adapting to weather conditions when necessary by utilizing indoor recreation center space to
ensure participants received instruction whenever possible.
Best Week Ever – This is our annual event where we have an activity/event planned for each
day leading up to July 4. June 29th was Bomb Pop Day. Staff rode around town in the
Department van handing out Bomb Pops for FREE to anyone we saw. Tuesday, June 30 th we
teamed up with Foam Ryders have a FREE foam party in Myers Park from 6-7:30pm. We also
had a DJ that kept the tunes going. There were approximately 150 people in attendance.
Cancelled Classes:
Messy Mondays (morning class) Little Crafters and Story Time
Mini Mad Scientist (evening class) Fiesta Time: Make Your Own Piñata
Young Rembrandts Preschool Drawing Young Rembrandts Elementary Drawing
I Speak Spanish Vamonos Spanish Club for Kids
Snapology Pickleball
Four Star Lacrosse Camp
Marketing:
Facebook Statistics – as of 7/5/26 over the last 28 days
• 496 new followers for 8,462 total
• 17,520 engagements (reactions, comments and shares)
• 377,826 views (number of times content was played or displayed)
Instagram Statistics – as of 7/5/26 over the last 30 days
• 51 new followers for 1,446 total
• 303 interactions
• 20,261 views
FlipHTML5 (Online Playbook) – 6/1 to 6/30
• 913 views
• 824 readers
• 4 downloads
Sneak Peek at Upcoming Events and Programs:
• Concerts and Movies in the Park
c.
Palos Heights Recreation Department-2026 Monthly New Membership Report
Full Total
Res Res Res Res Res NR NR NR NR NR
Date Range time Memb Total
Couple Senior Student Individual Family Couple Senior Student Individual Family
employ erships
January 1-31, 2026 5 3 1 10 4 2 4 3 2 2 0 0 $1,412.30
February 1-29, 2026 3 2 1 2 2 1 2 0 0 1 0 0 $449.64
March 1-30, 2026 1 1 3 2 3 1 2 0 1 0 0 0 $756.06
April 1-30, 2026 1 3 1 1 0 0 0 0 0 0 0 0 $153.22
May 1-31, 2026 1 0 3 0 0 0 3 0 1 0 0 0 $328.52
June 1-30, 2026 1 1 0 1 1 0 0 0 3 0 0 0 $0.00
July 1-30, 2026 0 0 0 0 0 0 0 0 0 0 0 0 $0.00
August 1-31, 2026 0 0 0 0 0 0 0 1 0 0 0 0 $0.00
September 1-31, 2026 0 0 0 0 0 0 0 0 0 0 0 0 $0.00
October 1-30, 2026 0 0 0 0 0 0 0 0 0 0 0 0 $0.00
November 1-31, 2026 0 0 0 0 0 0 0 0 0 0 0 0 $0.00
December 1-31, 2026 0 0 0 0 0 0 0 0 0 0 0 0 $0.00
Non-Resident Walking 0 0 0 0 0 0 0
TOTAL June 2026 0 0 0 0 0 0 0 0 0 0 0 0 $740.93
0
2026 Jan Feb March April May Jun Jul Aug Sept Oct Nov Dec
1 Month 4 3 2 2 1 1 0 0 0 0 4 0
NR 1 Month 7 1 4 3 4 3 0 0 0 0 0 0
3 Month 2 3 4 0 5 1 0 0 0 0 0 0
NR 3 Month 0 0 3 0 0 2 0 0 0 0 0 0
TOTAL: $535 $309 $707 173 559 0 $567 $0 0 $0 0 0
Silver Sneakers 17 18 7 8 10 3 0 0 0 0 0 0
RENEW ACTIVE 2 3 5 2 0 1 0 0 0 0 0
d.
Palos Heights Recreation Department -2026
2022Monthly
MonthlyFitness
FitnessMember
MemberCancellations
Cancellations
Cancelled/
Res Res Res Res Res NR NR NR NR NR Total
Date SS/RA Delinquent
Couple Senior Student Individual Family Couple Senior Student Individual Family Membership
Accounts
January 1 3 3 3 4 2 2 0 2 0 0 20
February 0 2 1 0 0 0 1 0 3 0 0 7
March 5 3 0 2 0 2 0 0 0 1 0 13
April 2 2 0 3 2 0 1 0 0 1 11
May 0 2 1 3 1 0 0 0 0 0 0 7
June 3 3 1 4 1 1 0 0 1 1 0 15
July 0 0 0 0 0 0 0 0 0 0 0 0
August 0 0 0 0 0 0 0 0 0 0 0 0
September 0 0 0 0 0 0 0 0 0 0 0 0
October 0 0 0 0 0 0 0 0 0 0 0 0
November 0 0 0 0 0 0 0 0 0 0 0 0
December 0 0 0 0 0 0 0 0 0 0 0 0
Totals 11 15 6 14 8 5 4 0 6 3 0 0 0
e. Palos Heights RecTrac
Facility Income to date
Page: 1 of 1
Class Location Facility Description Dep Amt Dep Paid Fee Amt Disc Amt Fees Paid Misc Amt Profit/Loss Refunds
BANQ REC BANQ Orchard Room 0.00 0.00 4,390.00 0.00 4,390.00 0.00 4,390.00 1,250.00
ROOM REC R1046 Double Room 104/106 0.00 0.00 845.00 0.00 845.00 0.00 845.00 145.00
ROOM REC RM102 Room 102 50.00 50.00 375.00 0.00 375.00 0.00 375.00 150.00
ROOM REC RM104 Room 104 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
ROOM REC RM106 Room 106 0.00 0.00 210.00 0.00 210.00 0.00 210.00 0.00
ROOM REC RM107 Room 107 0.00 0.00 150.00 0.00 150.00 0.00 150.00 0.00
ROOM REC RM109 Dance Room (109) 0.00 0.00 225.00 0.00 225.00 0.00 225.00 0.00
ROOM REC RM110 Fitness Studio (110) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Report Grand Totals 50.00 50.00 6,195.00 0.00 6,195.00 0.00 6,195.00 1,545.00
Report Summary Totals
Facility Location Location Profit/Loss
REC 6,195.00
Total Facilities: 8
Total Deposits Still Due For These Facilities: 0.00
Total Fees Still Due For These Facilities: 0.00
Palos Heights Recreation Center User: cl Run Date/Time: 07/01/2026 @ 10:47am
f.
2026 Palos Heights Fitness Center Usage
January February March April May June July August September October November December Total
Fitness Center Visits 4,481 4,133 4,120 3,633 2,226 1,154 19,747
Track Visits 1,745 1,488 1,224 892 708 640 6,697
Revenue $ 12,117.93 $ 12,141.62 $ 12,786.31 $ 13,231.58 $ 12,366.10 $ 12,108.53 $ 74,752.07
Medicare Rev $ 3,868.00 $ 3,953.00 $ 4,020.00 $ 3,680.00 $ 3,701.25 $ 19,222.25
Monthly Rev $ 15,985.93 $ 16,094.62 $ 16,806.31 $ 16,911.58 $ 16,067.35 $ 12,108.53 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 93,974.32
2025 Palos Heights Fitness Center Usage
January February March April May June July August September October November December Total
Fitness Center Visits 4,481 4,020 4,088 3,784 3,085 3,122 3,304 2,854 2,660 3,208 3,297 3,818 37,903
Track Visits 1,745 1,569 1,255 1,156 885 766 973 771 622 787 1,060 1,348 11,589
Revenue $ 12,117.93 $ 12,382.78 $ 12,999.64 $ 13,293.62 $ 13,916.00 $ 12,955.50 $ 12,569.39 $ 11,454.78 $ 11,668.70 $ 11,860.37 $ 12,045.15 $12,809.85 $ 137,263.86
Medicare Rev $ 3,247.50 $ 3,165.50 $ 3,060.00 $ 2,970.00 $ 2,895.00 $ 2,886.00 $ 2,786.00 $ 2,522.00 $ 2,382.00 $ 3,074.00 $2,762.00 $ 28,988.00
Monthly Rev $ 15,365.43 $ 15,548.28 $ 16,059.64 $ 16,263.62 $ 16,811.00 $ 15,841.50 $ 15,355.39 $ 13,976.78 $ 14,050.70 $ 14,934.37 $ 14,807.15 $12,809-.85 $ 166,251.86
Memberships 1,016 1,002 1,014 1,019 N/A
2024 Palos Heights Fitness Center Usage
January February March April May June July August September October November December Total
Fitness Center Visits 3,737 3,354 3,425 3,308 2,847 2,780 2,912 2,735 2,497 2,939 3,523 3,760 37,817
Track Visits 1,591 1,252 1,059 960 588 748 798 777 605 703 940 1,422 11,443
Revenue $ 12,662.41 $ 11,720.82 $ 11,984.45 $ 13,823.79 $ 13,141.32 $ 11,810.00 $ 12,919.60 $ 12,765.18 $ 11,661.73 $ 11,730.03 $ 11,935.86 $12,469.60 $ 148,624.79
Medicare Rev $ 2,130.00 $ 2,137.50 $ 2,225.00 $ 2,590.00 $ 2,635.00 $ 2,020.00 $ 2,375.00 $ 2,212.00 $ 2,040.00 $ 1,872.50 $ 2,027.50 $2,662.50 $ 26,927.00
Monthly Rev $ 14,792.41 $ 13,858.32 $ 14,209.45 $ 16,413.79 $ 15,776.32 $ 13,830.00 $ 15,294.60 $ 14,977.18 $ 13,701.73 $ 13,602.53 $ 13,963.36 $ 15,132.10 $ 175,551.79
Memberships 838 872 906 927 945 953 978 1,000 1,010 N/A
2023 Palos Heights Fitness Center Usage
January February March April May June July August September October November December Total
Fitness Center Visits 3,365 3,133 3,601 2,831 2,542 2,417 2,132 2,289 2,074 2,494 2,681 3,064 32,623
Track Visits 1,604 1,412 1,300 884 813 737 704 798 749 819 977 1,128 11,925
Revenue $ 12,795.24 $ 11,312.23 $ 11,431.06 $ 11,513.69 $ 11,389.16 $ 11,303.40 $ 10,324.77 $ 10,356.81 $ 12,458.35 $ 11,638.68 $ 12,196.00 $ 12,196.93 $ 138,916.32
Medicare Rev $ 17,920.00
Memberships 661 689 711 719 729 737 746 749 765 785 796 N/A
.
2022 Palos Heights Fitness Center Usage
January February March April May June July August September October November December Total
Fitness Center Visits 2,108 1,986 2,258 2,199 2,077 1,954 1,353 1,888 1,742 2,071 2,452 2,743 24,831
Track Visits 1,318 1,248 1,108 919 705 615 572 599 606 753 912 1,084 10,439
Revenue $ 9,130.25 $ 9,211.12 $ 9,844.67 $ 8,919.23 $ 10,633.97 $ 10,333.53 $ 10,130.71 $ 9,954.61 $ 9,984.47 $ 10,645.85 $ 10,648.90 $ 11,431.30 $ 120,868.61
Memberships 450 463 480 505 513 519 549 545 551 577 602 607 N/A
2021 Palos Heights Fitness Center Usage
January February March April May June July August September October November December Total
Fitness Center Visits 1,814 1,747 1,763 1,518 1,511 1,325 1,618 1,589 1,358 1,501 1,622 1,509 18,875
Track Visits 635 725 556 433 366 396 474 625 476 591 726 928 6,931
Revenue $ 8,897.50 $ 6,662.70 $ 6,489.18 $ 7,622.59 $ 7,952.07 $ 7,851.62 $ 7,330.20 $ 8,877.15 $ 8,307.51 $ 7,696.49 $ 8,758.19 $ 8,883.20 $ 95,328.40
Memberships 363 363 367 363 369 375 374 467 472 475 496 463 N/A
g.
2023 Cal-Sag Trail Monthly Totals - East Trail Counter
January February March April May June July August September October November December TOTAL
2,814 4,643 4,631 7,856 15,337 12,705 11,730 12,677 10,720 7,535 5,518 3,719 99,885
2023 Cal-Sag Trail Monthly Totals - West Trail Counter 2023 Combined Total 203,626
January February March April May June July August September October November December TOTAL
2,900 7,248 4,234 6,794 12,024 14,758 13,084 15,563 12,826 6,987 4,313 3,010 103,741
2024 Cal-Sag Trail Monthly Totals - West Trail Counter
January February March April May June July August September October November December TOTAL
1,712 7,782 5,880 8,266 12,199 11,518 14,609 11,719 9,723 7,950 5,251 2,265 98,874
2024 Cal-Sag Trail Monthly Totals - East Trail Counter 2024 Combined Total 200,321
January February March April* May June July August September October November December TOTAL
1,708 6,144 6,371 5,188 12,284 13,519 15,898 11,593 10,002 9,777 5,989 2,974 101,447
Trail
counter was
vandazlied
2025 Cal-Sag Trail Monthly Totals - West Trail Counter
January February March April May June July August September October November December TOTAL
1,703 2,561 5,815 7,987 8,285 8,869 7,017 9,150 8,871 6,328 3,691 2,426 72,703
*avg of last 3 years
2025 Cal-Sag Trail Monthly Totals - East Trail Counter 2025 Combined Total 153,787
January February March April* May June July August September October November December TOTAL
2,069 1,963 6,243 6,985 10,236 10,941 7,957 10,825 10,526 6,293 3,999 3,047 81,084
*avg of last 3 years
2026 Cal-Sag Trail Monthly Totals - West Trail Counter
January February March April May June July August September October November December TOTAL
1,489 5,310 5,254 7,927 10,836 8,118 38,934
2026 Cal-Sag Trail Monthly Totals - East Trail Counter 2026 Combined Total 78,178
January February March April May June July August September October November December TOTAL
1,472 3,538 4,913 6,677 12,632 10,012 39,244
*January count
started on 1/7/26
h.
2026 Pool Report
DAY DATE WEATHER TEMP ATTENDANCE DAILY RESIDENT REV DAILY NR REV CONCESSION TOTAL DAILY REV DAILY NOTES
Sunday 31-May Cloudy 71 100 $ 88.00 $ - $ 74.00 $ 162.00 soft opening day
Monday 1-Jun Cloudy 70 TRAINING
Tuesday 2-Jun Sunny TRAINING
Wednesday 3-Jun Cloudy TRAINING
Thursday 4-Jun Rain TRAINING Closed/Lap Swim Only
Friday 5-Jun Sunny TRAINING
Saturday 6-Jun Sunny 585 $ 846.00 $ 2,117.00 $ 1,657.50 $ 4,620.50 Opening Day
Sunday 7-Jun Sunny 520 $ 585.00 $ 2,550.00 $ 1,318.25 $ 4,453.25
Monday 8-Jun Sun 114 $ 50.00 $ 85.00 $ 281.00 $ 416.00
Tuesday 9-Jun Sun' 578 $ 581.00 $ 1,563.00 $ 1,848.75 $ 3,992.75
Wednesday 10-Jun Sun 378 $ 504.00 $ 1,700.00 $ 918.50 $ 3,122.50
Thursday 11-Jun Sun 201 $ 262.00 $ 504.00 $ 124.25 $ 890.25
Friday 12-Jun Sun 513 $ 810.00 $ 2,126.00 $ 1,789.00 $ 4,725.00
Saturday 13-Jun Sunny 504 $ 588.00 $ 2,806.00 $ 1,292.00 $ 4,686.00
Sunday 14-Jun Cloudy W/low temps 72 43 $ 36.00 $ 221.00 $ 125.25 $ 382.25
Monday 15-Jun Cold 71 134 $ 73.00 $ 323.00 $ 746.50 $ 1,142.50
Tuesday 16-Jun cold with a wind chill 68 closed due to low temp
Wednesday 17-Jun thunderstorms 65
Thursday 18-Jun chilly with clouds 72 76 $ 9.00 $ 187.00 $ 163.25 $ 359.25 closed @ 5pm low temp
Friday 19-Jun 419 $ 795.00 $ 867.00 $ 1,478.25 $ 3,140.25
Saturday 20-Jun Sunny 75 428 $ 433.00 $ 1,814.00 $ 995.75 $ 3,242.75
Sunday 21-Jun rain 65 0 $ - $ - $ - $ - closed due to low temp/rain
Monday 22-Jun cloudy with sun 73 66 $ 52.00 $ 49.00 $ 179.00 $ 280.00 opened at 3pm
Tuesday 23-Jun mostly sunny 74 215 $ 119.00 $ 210.00 $ 446.00 $ 775.00 closed at 4pm for swim meet. Twilight rate offered for short day
Wednesday 24-Jun mostly cloudy light rain 72 21 $ 9.00 $ - $ 6.75 $ 15.75 closed at 3pm for weather
Thursday 25-Jun sunny 75 440 $ 353.00 $ 1,115.00 $ 1,126.50 $ 2,594.50
Friday 26-Jun closed for weather
Saturday 27-Jun 255 $ 295.00 $ 589.00 $ 478.75 $ 1,362.75
Sunday 28-Jun partly cloudy 85 438 $ 622.00 $ 1,938.00 $ 1,129.75 $ 3,689.75
Monday 29-Jun sunny 95 725 $ 939.00 $ 2,625.00 $ 2,179.75 $ 5,743.75
Tuesday 30-Jun SUNNY 95 505 $ 875.00 $ 2,176.00 $ 1,407.25 $ 4,458.25 closed at 4pm for swim meet.
totals 7,258 $ 8,924.00 $ 25,565.00 $ 19,766.00 $ 54,255.00
Actual - 2026 Budget - 2026 % to budget
Running MONTHLY Total Daily $ 34,489.00 $ 168,500.00 20%
TOTALS Total Guest Pass
Total Concession $ 19,766.00 $ 65,000.00 30.41%
Total Pass Sales $ 124,443.46 $ 150,000.00 82.96%
Total Swim Less $ 5,875.00 $ 37,000.00 15.88%
Other $ 14,500.00 1.00%
Total $ 184,573.46 $ 435,000.00 42.43%
i.
Palos Heights Parks and
Recreation
Memo
To: Recreation Committee; City Administrator, Adam Jasinski
From: Matt Fairbanks, Director of Parks and Recreation; Rachel Bauer, Superintendent of
Recreation
Date: 7/8/2026
Re: Pool Liner Project
The pool liners for both the main 50-Meter pool and kiddie pool need to be replaced prior to the
2027 Summer Season. This will also include repairs to the pool shells. The Recreation
Department solicited proposals for assistance with preparing contract documents to obtain bids,
bidding process, and construction documents and administration.
After contacting approved Illinois Department of Public Health vendors, two companies returned
proposals for services, William Architects and Farnsworth Group. Both companies had similar
scope of work listed in the proposal. Williams Architects proposed $20,000. Farnsworth Group
proposed $33,900. Attached are each companies proposals.
It is the recommendation of the Parks and Recreation Department to award the contract to
Williams Architects. Williams is the lowest dollar amount and was the lead architects on the
recently finished renovations of the first phase of the pool redevelopment. Our previous
experience with Williams is professional, responsive and cooperative.
09 July 2026
Mr. Matt Fairbanks
Director of Parks and Recreation
City of Palos Heights Parks & Recreation Department
6601 W. 127th Street
Palos Heights, IL 60463
Re: City of Palos Heights Parks & Recreation Department / Pool-Liner Replacement
Professional Basic Architectural & Engineering (A & E) Services
WA PROJECT NO.: 2025-628
LETTER OF AGREEMENT (LOA)
Dear Matt:
It has been a pleasure to discuss this Project, as it relates to the City of Palos Heights Parks & Recreation
Department. In accordance with your request, we have outlined the highlights of our proposed professional services
and associated fees to perform Basic Architectural & Engineering (A & E) Services as identified herein. The LOA
outlines our proposed understanding of the A & E Services, associated fees and a preliminary schedule for the
Project. Please refer to the pages that follow for additional detail.
ARCHITECTURAL TEAM MEMBERS
The following team members represent the Williams Architects critical Management Team; however, the services of
many other talented professional and technical staff beyond those noted herein will also be utilized:
• Frank Parisi / Project Principal-In-Charge
• Julia Suriano / Project Architect
ARCHITECT’S BASE SERVICE SUB-CONSULTANTS
Architect’s Basic Service Sub-Consultants in the Basic A & E Services Fee of the Contract and coordinated by the
Architect are as follows:
Architecture and Architect of Record / Williams Architects
Structural Engineering / Johnson Wilbur Adams
PROJECT BACKGROUND & UNDERSTANDING OF PROJECT SCOPE
The City of Palos Heights, the Parks & Recreation Department, desires to have Williams Architects assist with preparing
Contract Documents to obtain bids for the replacement of the pool liners for the main 50-meter pool and the kiddie pool.
The scope of work would include repairs to the pool shells. As part of the project’s scope of work, the city desires to
replace the depth markers. The District anticipates completing the project before the 2027 pool season. The city has not
identified an anticipated project budget.
Basic Architectural & Engineering (A & E) Services for Project Implementation:
Construction Documents Phase:
The Architect shall prepare Contract Documents consisting of drawings and specifications for bidding and construction of
the Project. Work prepared in accordance with the Architect’s Standard of Care. Submit for permit to the authorities
Mr. Matt Fairbanks, Director of Parks and Recreation / City of Palos Heights Parks and Recreation Department / Pool
Liner Replacement / WA Project No.: 2025-628 / Letter of Agreement (LOA) 09 July 2026 / Page 2
having jurisdiction. IDPH submission is not anticipated. Conduct a final review with the Owner.
(Anticipate two (2) meetings – (1) In person to verify existing condition if needed and (1) virtual meeting to review
scope.
Bidding and Negotiations Phase:
The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner’s approval of the
Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated
proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and,
(4) awarding and preparing contracts for construction. The Architect shall also assist the Owner in bidding the Project by:
1. Preparing responses to questions from prospective bidders and providing clarifications and
interpretations of the Bidding Documents to the prospective bidders in the form of addenda.
Furthermore, a summarized listing of the salient efforts in this phase is highlighted, but not limited to the below
noted, as follows:
o Respond to questions and provide clarifications to bidders.
o Issue Addendums and/or clarification to bidders.
o Prepare bid summary and recommendations to Owner.
o Final approval for construction by Owner.
o The Park District shall conduct the pre-bid conference / meeting and the bid opening / meeting. Architect’s
attendance at additional conferences and/or bid opening meetings shall be considered an Additional Service.
Construction Administration Phase:
The Architect shall provide administration of the Contract between the Owner and the Contractor in accordance with the
Architect’s Standard of Care. The Architect will visit the site as needed and requested by the City. The site visits will
consist of a review of all aspects of the Project, assisting the client in understanding the schedule, progress of the work,
and the issuance of a field report for each of our visits. Furthermore, we will review the payout requests, review /
approve shop drawings, and issue change orders throughout the construction phase to administer the contract.
As part of our Construction Administration Services, at Substantial Completion we walk the Project with the Owner and
Contractor and develop a comprehensive list of items to be completed (Punchlist) on the project in accordance with the
contract documents. We perform “wrap-up” tasks and issue the necessary certificates / documentation to ensure a
smooth transition for Owner’s use.
Furthermore, a summarized listing of the salient efforts in this phase is highlighted, but not limited to the below noted, as
follows:
o Architect’s Basic Services during the Construction Phase shall include attendance at On-Site Project Meetings
with Owner and Contractor combined with a site observation visit to become generally familiar with the
progress and quality of the completed construction work for general compliance with Construction
Documents. Meeting attendance shall be at the Owner’s request. The Architect shall report to the Owner
nonconforming work observed during such visits. The Architect shall not responsible for means, methods,
techniques or sequences of construction or for safety programs or precautions in connection with the
construction work.
o Architect shall have the authority to reject construction work that does not conform to the Construction
Documents.
o It is anticipated that the Construction Phase duration for the Project will be three (3) months for purposes of
this Agreement. Construction Phase duration for the Architect's Services shall be that period of time from
commencement of construction through forty-five (45) days following date of Architect’s issuance of a
Certificate of Substantial Completion.
o The Architect shall review and respond to written requests for information ("RFI's") from the Contractor
seeking an interpretation or clarification of the Construction Documents in writing within a reasonable time.
o The Architect shall review of Contractor submittals and shop drawings for the limited purpose of checking for
conformance with information given and the design concept expressed in the Contract Documents and
process Contractor’s submittals and Shop Drawings.
o The Architect shall review in conjunction with a site observation visit the Contractor's Applications for
Mr. Matt Fairbanks, Director of Parks and Recreation / City of Palos Heights Parks and Recreation Department / Pool
Liner Replacement / WA Project No.: 2025-628 / Letter of Agreement (LOA) 09 July 2026 / Page 3
Payment and process Contractor’s Applications for Payment. Such review is to check for quantity of
construction work which the Contractor has indicated is completed in the Application for Payment. The
Architect shall not be responsible for obtaining or checking lien waivers provided or required.
o The Architect shall visit Project Site to prepare One (1) Punch-List, issue Certificate of Substantial Completion
and attend One (1) follow-up site meeting to review completion of Punch-List (within forty-five days).
Architect’s attendance at additional site meetings intended for Punch-List reviews shall be considered an
Additional Service.
SCHEDULE MANAGEMENT & PROPOSED PROJECT SCHEDULE
Williams Architect’s procedure for maintaining project schedules includes defining a very specific step-by-step
process with the Owner at the beginning of the Project. We propose the below noted preliminary Project Schedule,
which is subject to review by the Owner, and Architect, as follows:
Preliminary Project Schedule:
Task Duration
Construction Documents 8 Weeks
Bidding and Negotiation 6 Weeks.
Construction 8-10 Weeks.
TOTAL PROFESSIONAL PROJECT SERVICE FEES
The compensation to the Architect by the City of Palos Heights Parks & Recreation Department shall be paid on a
fixed fee basis, as described below, for the Scope of Services performed in accordance with the enclosed
compensation breakdown. The Architect shall bill on a monthly basis for the percentage of services / work
performed for the previous month’s time. Time will be in accord with the enclosed Rate Table.
We respectfully propose our Professional Services fees as follows:
Basic A & E Services Fee:
A Fixed Sum Fee of $ 21,000 plus Reimbursable Expenses for Construction Document Services, Bidding and Negotiations.
The Construction Administration phase shall be billed hourly as requested by the City.
Our base services work will be provided on a percentage of work completed on a basis from the rate table below.
Any Additional Services authorized by the Owner and approved in writing will be provided on an hourly basis from
the rate table below.
Rate Table
Managing Principal .............................................. $ 281.00/Hour
Senior Principal .................................................... $ 260.00/Hour
Principal .............................................................. $ 253.00/Hour
Associate Principal .............................................. $ 251.00/Hour
Senior Associate/Senior Project Mgr. ..................... $ 251.00/Hour
Associate / Project Manager ................................. $ 228.00/Hour
Architect III ......................................................... $ 202.00/Hour
Architect II .......................................................... $ 187.00/Hour
Architect I ........................................................... $ 167.00/Hour
Senior Project Coordinator II ............................... $ 202.00/Hour
Senior Project Coordinator I ................................. $ 187.00/Hour
Project Coordinator IV .......................................... $ 152.00/Hour
Project Coordinator III ......................................... $ 140.00/Hour
Project Coordinator II ........................................... $ 118.00/Hour
Project Coordinator I ……..…………….. .................... $ 104.00/Hour
Project Technician II …………………… ..................... $ 79.00/Hour
Project Technician I ............................................ $ 61.00/Hour
Aquatic Engineer II ............................................. $ 240.00/Hour
Aquatic Engineer I .............................................. $ 184.00/Hour
Mr. Matt Fairbanks, Director of Parks and Recreation / City of Palos Heights Parks and Recreation Department / Pool
Liner Replacement / WA Project No.: 2025-628 / Letter of Agreement (LOA) 09 July 2026 / Page 4
Director of Marketing .......................................... $ 225.00/Hour
Marketing Coordinator .......................................... $ 163.00/Hour
Accounting .......................................................... $ 216.00/Hour
Secretarial .......................................................... $ 152.00/Hour
Clerical ............................................................... $ 108.00/Hour
Director of Interior Design ................................... $ 204.00/Hour
Interior Designer V ............................................... $ 160.00/Hour
Interior Designer IV ............................................. $ 134.00/Hour
Interior Designer III ............................................. $ 104.00/Hour
Interior Designer II .............................................. $ 88.00/Hour
Interior Designer I ............................................... $ 61.00/Hour
REIMBURSABLE EXPENSES
In addition to our professional services, we shall also invoice the client for our Project related Reimbursable
Expenses at a 1.15 multiplier. Project related Reimbursable Expenses include such items as travel, vehicle mileage,
tolls, printing, copies, photography, renderings / slides, phones & fax, postage / messenger / overnight courier,
direct miscellaneous Project supplies, etc..
CONTINGENT OPTIONAL ADDITIONAL SERVICES
Professional services excluded from, or that noted within this LOA can be provided on an hourly, or mutually agreed
upon fixed fee basis by the Owner and Architect in accordance with the rate table herein. Upon the Owner’s request
and approval of the same, with scope and fee as established and as mutually agreed upon between the Owner and
Architect, we will document the Owner’s desired Contingent Optional Additional Services.
CLOSING
If you agree with the terms of this Letter of Agreement (LOA), please sign and date below and return one original to our
office. This LOA shall serve as the Business Terms of our Agreement. It is understood that the general terms of this
Agreement are in keeping with the Architect’s Standard of Care, until a final Agreement is formalized. While expediting
services under this LOA, we shall abide by the Architect’s Standard of Care. The final Agreement shall be established in
accord with a formal Agreement that is mutually acceptable to both the Owner and Architect.
Thank you again for this opportunity to provide our Professional Architectural Services to the City of Palos Heights Parks
& Recreation Department. If you have any additional questions or comments, please do not hesitate to contact me at
your earliest convenience.
Cordially,
Frank Parisi, AIA, NCARB, LEED AP BD+C
President / Managing Principal
XC: Sonja Sporleder / Williams Architects
ACCEPTED BY:
____________________________________________________________________________________
Printed Name and Title – City of Palos Heights Parks & Recreation Authorized Representative
________________________________________________ ________________________________
City of Palos Heights Parks & Recreation Authorized Signature Date
m:\busdev\2025\aquatics\2025-628 city of palos hts. parks & rec palos pool liner repl\2026 07 09 palos pool liner replacement_loa.docx
j. TimeClock Plus, LLC
PO Box 209377
Dallas, TX 75320-9377
INVOICE
Invoice Customer Invoice Date Due Date
INV00479706 A281085-579711 Palos Heights 05/04/2026 06/03/2026
Bill To Ship To
Palos Heights Palos Heights
Joe Smith Joe Smith
6601 W 127th St 6601 W 127th St
Palos Heights, Illinois 60463-2251 Palos Heights, Illinois 60463-2251
Sales Rep Payment Term PO Number Remit To
Bank: Wells Fargo
Account: 3993679327
Net 30 ACH Routing: 111900659
Wire Routing: 121000248
Description Ordered Unit Cost Total
TimeClock Plus Professional Annual Clockable Employee License
200 31.62 $6,324.00
06/11/2026-06/10/2027
Notes: Gross Amount $6,324.00
Tax $0.00
Total $6,324.00
Please be advised that our remittance address for check payments is changing as of
June 18, 2025. Credits $0.00
Payments
All standard check payments should be sent to our new Dallas lockbox address:
TimeClock Plus, LLC Invoice Balance $6,324.00
PO Box 209377
Dallas, TX 75320-9377
For overnight payments only, beginning June 18, 2025, please use the following
address:
Lockbox Services - #209377
TimeClock Plus Currency USD
2975 Regent Blvd Ste 100
Irving, TX 75063
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