City Council Regular Meeting

CITY COUNCIL REGULAR MEETING Monday, July 13, 2026 – 6:00 PM Council Chambers - 203 Paul St - Cedar Street entrance NOTICE OF MEETING - Public notice is hereby given that a Regular Meeting of the City Council of Pleasant Hill, Missouri, will be held at the City Hall in the City of Pleasant Hill, Missouri, on Monday, July 13, 2026, to consider and act upon the matters on the following tentative agenda and such other matters as may be presented at the meeting and determined to be appropriate for discussion at that time. AGENDA CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA CONSENT AGENDA 1. June 22, 2026 Regular City Council Meeting Minutes 2. Monthly Financial Report | May 2026 PRESENTATIONS 3. Oath of Office for Chief of Police 4. Pleasant Hill Theatrical Guild PUBLIC COMMENT ITEMS FOR CONSIDERATION 5. Special Request Application | Temporary Street Closure Paul Street - August 2, 2026 6. Special Request | Use of Gray's Lot 7. Bill No. 26-25 | Proposed Resolution Authorizing the City Administrator to Execute a Task Agreement with Allstate Consultants for Engineering Services Associated with the First Three CITY COUNCIL REGULAR MEETING – July 13, 2026 Page |1 1  Water Line Replacement Projects Identified in the City's Owner Supervised Five-Year Drinking Water Improvement Plan 8. Budget Amendment 2027-04 | Water Line Replacement Engineering Services DISCUSSION 9. Dispatching Services ADJOURN In accordance with ADA guidelines, if you require accommodations (i.e. qualified interpreter, large print, and/or hearing assistance) please notify this office at (816-540-3135) no later than forty-eight hours (48) prior to the scheduled commencement of the meeting. CITY COUNCIL REGULAR MEETING – July 13, 2026 Page |2 2  Item 1. Regular City Council Meeting June 22, 2026 - 6:00 P.M. Council Chambers | City Hall - 203 Paul St., Pleasant Hill, MO 64080 Present Mayor: Don Donovan Council Members: Pat Niner, Brenda Dummer, Zach Patterson, and Jessica Elliott Staff: Kristen Dorman, Nici Wilson, Dennis Kleyh, Tony Bakken, Amy Johnson, Missy Gentry, Kylie Baker, and Jodie Wasson Legal Council: Lindsey Kolisch Press: Paige Gustin Public: Rena McGowan, Robert and Barbara White, W Kaye Hendrickson, Cliff Borgstadt, Jeff Justus, Carla Murray, Myra Doehla Mayor Donovan called the meeting to order at 6:00 P.M. Jodie Wasson called the roll of officials. A quorum was declared. The agenda was approved by unanimous consent. The consent agenda was approved by unanimous consent. Presentations Pleasant Hill Optimist Club: Rena McGowan with the Pleasant Hill Optimist Club introduced the organization to the Council and gave a presentation on what the group’s mission is, fundraising efforts, and the contributions they make to the community. Myra Doehla read the Optimist Creed that was developed in the 1920’s and is still used today. “Promise yourself to be so strong that nothing can disturb your peace of mind. To talk health, happiness, and prosperity to every person you meet. To make all your friends feel that there is something in them. To look at the sunny side of everything and make your optimism come true. To think only of the best, to work only for the best, and expect 3  Item 1. only the best. To be just as enthusiastic about the success of others as you are about your own. To forget the mistakes of the past and press on to the greater achievements of the future. To wear a cheerful countenance at all times and give every living creature you meet a smile. To give so much time to the improvement of yourself that you have no time to criticize others. To be too large for worry, too noble for anger, too strong for fear, and too happy to permit the presence of trouble” Public Comment Robert White addressed the Council and stated that he supports the City’s efforts to beautify street signs in and around Pleasant Hill. He asks that Council contact MoDot about completing the signage that was part of a previous street improvement project from several years ago. Carla Murray asked the Council to schedule a work session with Downtown Pleasant Hill, Inc in the near future. Items for Consideration Bill No. 26-22 | Proposed Resolution Authorizing the City Administrator to Execute an Agreement between the Quality Roofing Company and the City of Pleasant Hill for the City Hall Roof Replacement Project: The Council approved Bid Award 05-26 | City Hall Roof Replacement at the June 8, 2026, City Council meeting. Following that vote, staff worked with The Quality Roofing Company on the project contract for formal authorization. CM Patterson stated that he intends to vote no because the City should have looked at other options. A motion was made to approve Bill No. 26-22 | Proposed Resolution Authorizing the City Administrator to Execute an Agreement between the Quality Roofing Company and the City of Pleasant Hill for the City Hall Roof Replacement Project by CW Niner, seconded by CW Elliott. Vote as follows: CW Niner aye, CW Dummer aye, CM Patterson nay, CW Elliott aye. Motion carried. Budget Amendment 2027-03 | City Hall Roof Replacement Project: 4  Item 1. As discussed at the previous meeting, this project will require a budget amendment for $54,343.17. There being no further discussion, a motion was made to approve Budget Amendment 2027-03 | City Hall Roof Replacement Project by CW Elliott, seconded by CW Dummer. Vote as follows: CW Niner aye, CW Dummer aye, CM Patterson nay, CW Elliott aye. Motion carried. Bill No. 26-23 | Proposed Ordinance Amending Chapter 28, Section 315 and Chapter 46, Section 13 of the Code of Ordinances of the City of Pleasant Hill, Missouri Relating to the Ordinances of Resisting Arrest and Leaving the Scene of a Motor Vehicle Accident: The proposed amendments will ensure that City code aligns with state law. The proposed amendment to Chapter 46, Section 13 (Leaving the Scene of a Motor Vehicle Accident) updates the ordinance to mirror Section 577.060, RSMo. The proposed amendment to Chapter 28, Section 315 (Resisting or Interfering with Arrest) updates the ordinance to mirror Section 575.150, RSMo. These revisions are intended to improve consistency between municipal and state law, provide clearer guidance for law enforcement and the courts, and enhance the City’s ability to effectively enforce and prosecute these offenses. A motion was made to approve Bill No. 26-23 | Proposed Ordinance Amending Chapter 28, Section 315 and Chapter 46, Section 13 of the Code of Ordinances of the City of Pleasant Hill, Missouri Relating to the Ordinances of Resisting Arrest and Leaving the Scene of a Motor Vehicle Accident by CM Patterson, seconded by CW Dummer. Vote as follows: CW Niner aye, CW Dummer aye, CM Patterson aye, CW Elliott aye. Motion carried. Solar Speed Sign Locations Discussion: Last year the department applied for and received grant funding through the Kansas City Region of the Missouri Coalition of Roadway Safety, (KCMRS). The grant aimed at reducing hazardous driving and serious motor vehicle accidents on Missouri’s roadways. We were selected as recipients of the grant funding and ordered 2 of the solar powered radar speed signs with the grant. The signs were received in March but have not been placed yet. After conducting a statistical analysis of where we have seen the highest number of speeding citations on city streets, we have determined that Country Club Dr and Lexington Rd would be ideal locations. On Country Club Dr, the 5  Item 1. intent is to slow down drivers that are approaching the school zone area in the vicinity of Eklund Dr. The intent for placement on Lexington Rd is to slow and provide awareness to drivers that are turning south on Lexington Rd from the traffic circle toward the curve that turns back to the west on Lexington Rd. The signs are designed to be permanently mounted on posts or poles and operate on solar power. They are solely for the purpose of alerting drivers to their current speed and are not tied to any active monitoring system. CM Patterson stated that he concurs with the placement of the sign on Country Club Dr but thinks that the Lexington Rd sign might be better suited just north of the Lexington Rd/Matthes Ln intersection. CW Elliott also thinks further south on Lexington Rd would be a better location. John Self spoke from the public, concurring with the department’s recommendation to place a sign on north Lexington because once Hickory Hills and Hunter’s Ridge subdivisions are connected by a roadway, more people will travel through that route to avoid going through town. After all of the discussion, all Council were in agreement with staff’s recommendation. Street Sign Replacement Project Discussion: The City has been discussing the need for improvements to street signage for several years as part of ongoing efforts to enhance wayfinding, aesthetics, and overall appearance of the city. In FY 2026 budget preparations, the City discussed setting aside $33,000 annually for three years to support this project; however, the project was not initiated during that fiscal year. Staff is now prepared to move forward with the project and is seeking Council input regarding the proposed sign design and the location of the initial phase of installation. Staff recommends the first phase of this project improve the downtown street signage, as well as the gateway to downtown. Public Works Director Tony Bakken presented some information and visuals of the sign design that staff has pursued. Based on all the available information each sign would cost around $500 each. Bakken outlined the first two areas where he would like to begin. Phase 1 encompasses the area between Cedar St and Pine St and includes approximately 60 intersections. Phase 2 extends farther south and west and includes approximately 10 additional intersections. This phase will proceed if funding becomes available through Downtown Pleasant Hill, Inc. Downtown Pleasant Hill, Inc has agreed to partner with the City on this project and has pledged $10,000 to help. CW Niner asked Ms. Murray with Downtown Pleasant Hill, Inc if she was confident they would have the funds to contribute. Ms. Murray stated that she 6  Item 1. could guarantee $7,500, but hopefully $10,000. She is looking into tourism grants that could be applicable. CM Patterson stated that he would like to spread the money further and get more areas covered more quickly. He would like to see more options and detailed pricing. CW Elliott also stated that she wanted to make sure we are getting the most for our money. Bakken stated that this project will require a 90-day lead time before starting. The goal is to have it completed by the end of the year. Closed Session A motion was made to go into closed session at 6:52 P.M. pursuant to RSMo. 610-021 (2) for discussion of real estate and RSMo. 610-021 (12) for contract negotiations by CW Dummer, seconded by CM Patterson. Vote as follows: CW Niner aye, CW Dummer aye, CM Patterson aye, CW Elliott aye. Motion carried Present in closed session: Mayor Donovan, CW Niner, CW Dummer, CM Patterson, CW Elliott, Kristen Dorman, Nici Wilson, Linsdey Kolisch, and Missy Gentry (exited at 8:12 P.M.) Discussion ensued on matters permitted by Closed Session pursuant to RSMo. 610-021 (2) and RSMo. 610-021 (12). Two votes were taken. A motion was made to come out of closed session at 8:27 P.M. by CW Niner, seconded by CW Elliott. Vote as follows: CW Niner aye, CW Dummer aye, CM Patterson aye, CW Elliott aye. Motion carried. There being no further business before the Council, a motion was made to adjourn the meeting at 8:29 P.M. by CW Elliott, seconded by CW Niner. Vote as follows: CW Niner aye, CW Dummer aye, CM Patterson aye, CW Elliott aye. Motion carried. Approved: __________________ ________________________________ Mayor Don Donovan 7  Item 1. ATTEST: _______________________________ City Clerk Jodie Wasson 8  Item 2. ​ ​ Memorandum To:​ ​ City Council From:​ ​ Amy Johnson/Finance Director Date:​ ​ 07-08-2026 Subject:​ May 2026 Financials The May Financial Report reflects the first two months of the City's fiscal year, with 16.67% of the fiscal year complete. Overall, the City's financial position remains in line with budget expectations. Sales tax revenues are currently tracking slightly below the year-to-date budget benchmark. This is primarily due to the normal timing differences associated with monthly and quarterly sales tax filers and is not considered unusual at this point in the fiscal year. These revenues will continue to be monitored throughout the year. Funds that rely primarily on property tax revenue continue to show lower revenue percentages. Property tax collections are not typically received until November and December, so these funds are expected to remain below the year-to-date benchmark during the first several months of the fiscal year. The Excise Tax Fund is currently above budget expectations due to an increase in both commercial and residential permit activity. Additionally, Special Events revenue remains below budget at this time, as the majority of sponsorships and event-related revenues are expected to be received during the Cass County Fair in July. On the expenditure side, departments should generally be at approximately 16.67% of their annual budgets. A few funds are currently above that level due to normal operational timing: ●​ Capital Improvements Sales Tax expenditures include one-time capital purchases made during May. ●​ Parks expenditures are higher than the benchmark due to seasonal pool operations, which occur primarily from May through August. ●​ Encumbrances continue to reflect known commitments for goods and services, helping ensure departments do not exceed their approved budgets. Overall, the City's revenues and expenditures remain consistent with expectations for this point in the fiscal year. Please contact me if you have any questions regarding the May Financial Report. 203 Paul St., Pleasant Hill, MO​ ​ ​ ​ ​ ​ ​ 816-540-3135 9  CITY OF PLEASANT HILL, MISSOURI REVENUE AND EXPENDITURE REPORT APRIL 1, 2026 - MAY 31, 2026 Item 2. 16.67 % OF THE YEAR COMPLETE REVENUES Notes EXPENDITURES Notes PERCENTAGE PERCENTAGE YEAR-TO-DATE OF REVENUES YEAR-TO-DATE OF FUNDS BUDGET REVENUES RECEIVED BUDGET EXPENDITURES ENCUMBRANCES EXPENDITURE Sales Tax is slightly down, this fluctuates with GENERAL FUND ($ 3,674,648) ($ 512,382) 13.94% monthly/quarterly filers ($ 4,379,206) ($ 721,324) ($ 87,596) 18.47% Property tax - Receives in DEBT SERVICE ($ 1,267,327) ($ 59,596) 4.70% December ($ 1,234,998) ($ 49,660) ($ - ) 4.02% CAPITAL PROJECTS ($ - ) ($ - ) #DIV/0! ($ - ) ($ - ) ($ - ) #DIV/0! Sales Tax is slightly down, this fluctuates with One time purchases in CAPITAL IMPROVEMENTS SALES TAX ($ 483,790) ($ 76,945) 15.90% monthly/quarterly filers ($ 611,183) ($ 93,153) ($ 26,250) 19.54% May for capital items Commercial & Residential EXCISE TAX ($ 12,630) ($ 12,995) 102.89% permits up ($ 25,505) ($ 4,251) ($ - ) 16.67% RISK MANAGEMENT ($ 48,225) ($ 7,871) 16.32% ($ 15,100) ($ 825) ($ - ) 5.46% Sales Tax is slightly down, this fluctuates with PARK / STORMWATER SALES TAX ($ 429,792) ($ 69,235) 16.11% monthly/quarterly filers ($ 452,192) ($ 75,363) ($ - ) 16.67% Property tax - Receives in PUBLIC HEALTH ($ 117,768) ($ 3,516) 2.99% December ($ 117,256) ($ 19,947) ($ 2,500) 19.14% Sales Tax is slightly down, this fluctuates with POOL CAPITAL IMPROVEMENTS SALES TAX ($ 217,150) ($ 34,416) 15.85% monthly/quarterly filers ($ 230,736) ($ 29,146) ($ - ) 12.63% Property Tax - Receives in TRANSPORTATION ($ 1,610,336) ($ 200,049) 12.42% December ($ 1,833,589) ($ 141,680) ($ 1,215) 7.79% Pool expenses bring percentage up due to Property Tax - Receives in being open May-August, PARKS ($ 782,606) ($ 110,440) 14.11% December ($ 814,805) ($ 171,862) ($ 59,568) 28.40% 2026 WATER / WASTEWATER ($ 5,677,927) ($ 951,195) 16.75% ($ 6,101,065) ($ 817,691) ($ 14,414) 13.64% Sponsorships are up, most SPECIAL EVENTS ($ 265,600) ($ 30,715) 11.56% revenue is during July ($ 289,673) ($ 35,176) ($ - ) 12.14% EQUIPMENT REPLACEMENT ($ - ) ($ - ) #DIV/0! ($ - ) ($ - ) ($ - ) #DIV/0! VEHICLE REPLACEMENT ($ 251,600) ($ 32,600) 12.96% In process of trading in vehicles ($ 239,785) ($ 36,786) ($ - ) 15.34% ARPA FUNDING ($ - ) ($ - ) #DIV/0! ($ - ) ($ - ) ($ - ) #DIV/0! TOTAL ($ 14,839,399) ($ 2,101,954) 14.16% ($ 16,345,093) ($ 2,196,863) ($ 191,543) 14.61% 2024 G.O. BOND Proceeds ($ 16,823,825) Expenditures as of May 31, 2026 ($ 16,641,223) NOTE: ABOVE STATEMENT IS UNAUDITED AND SUBJECT TO CHANGE 10  Item 5. Agenda Item Cover Sheet Agenda Item Title: Request for Temporary Street Closure - Paul St. Applicant: Adelaide Rice Contact: 816-600-0114 City Staff Contact: Jodie Wasson, City Clerk Background Information: The applicant, Adelaide Rice, has secured a rental agreement for both the Gazebo and the Memorial Building on August 2, 2026, for a wedding ceremony and reception. To ensure the safety of guests transitioning between the two venues, the applicant requests the temporary closure of Paul Street from 4:30 p.m. to 6:00 p.m. on the date of the event. Council authorization is required to approve this temporary street closure. Financial Impact: This request has no projected financial impact on the City. Staff Recommendation: Staff recommends approval of the requested temporary street closure. Attachments: ●​ Special Request Form 11 Item 5. 12  Item 6. Agenda Item Cover Sheet Agenda Title Request for Use of Gray’s Lot for the PHHD “Sip and Shop” Downtown Event. Contact Information ● Applicant: Jennifer Rugh (816-605-5213) ● City Clerk: Jodie Wasson Background Information: The Pleasant Hill Historic District (PHHD) organization requested authorization to utilize Gray’s Lot on August 27, 2026, to support the “Sip and Shop” event. The requested area will accommodate a photo opportunity station and a designated space for live musical entertainment. Official City Council approval is required for this use of municipal property. Financial Impact ● There is no financial impact to the City Staff Recommendation ● Staff recommends approval of this request Attachments: ● Special Request Form 13 Item 6. 14  Item 7. Agenda Item Cover Sheet Agenda Title: ●​ Water Line Replacement Engineering Services Department/Contact Person: ●​ Tony Bakken - Public Works Director Background Information: ●​ A significant portion of the City’s water distribution infrastructure has exceeded its useful life, resulting in frequent water main breaks, service disruptions, water loss, low water volume in areas of the system and increased operational and maintenance costs. In 2024, the City worked with its engineers, Allstate Consultants, to identify priority projects to replace aging and deteriorated water mains to improve system reliability. These projects were identified and approved by the Department of Natural Resources in the City’s Owner Supervised Five-Year Plan for Drinking Water Improvements. ●​ Also in 2024, Pleasant Hill residents approved the issuance of water and sewer revenue bonds to fund necessary infrastructure improvements throughout the community. ●​ This agenda item proposes a task order for engineering services for the first 3 projects from the Owner Supervised 5 year plan previously approved by DNR. ○​ Country Club from Hillcrest to Armstrong ○​ College Hill from Myrtle south on Lexington to College Hill to Walker Rd. ○​ Broadway from Hillside to Independence ●​ Once approved, the engineers will do the necessary design work, and these projects will then go out to bid for a contractor to complete the work. Bid award and contract approval will come back to the City Council for approval at a later date. Financial Information: ●​ Total Engineering Fee: $193,000 ○​ Design services – $125,000 ○​ Construction Phase Services — $68,000 15  Item 7. ●​ The Water/Sewer Revenue Bond proceeds sit in the fund balance until the funds are ready to be utilized. Because of this, a budget amendment is needed to move those funds from the fund balance to the operating budget. This budget amendment is included as a separate agenda item for City Council approval. Staff Recommendation: ●​ Staff recommends approval of the engineering services for the first three projects of the Owner Supervised 5 year plan. Attachments: ●​ The Task order from Allstate Consultants. ●​ Schematics of the first three projects 16  Item 7. BILL NO. 26-25 RESOLUTION NO. ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLEASANT HILL, MISSOURI, AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A TASK AGREEMENT WITH ALLSTATE CONSULTANTS FOR ENGINEERING SERVICES ASSOCIATED WITH THE FIRST THREE WATER LINE REPLACEMENT PROJECTS IDENTIFIED IN THE CITY'S OWNER SUPERVISED FIVE-YEAR DRINKING WATER IMPROVEMENT PLAN. WHEREAS, the City of Pleasant Hill owns and maintains a public water distribution system that provides safe and reliable drinking water to its residents and businesses; and WHEREAS, a significant portion of the City's water distribution infrastructure has exceeded its useful life, resulting in frequent water main breaks, service disruptions, water loss, reduced water volume in portions of the system, and increased operational and maintenance costs; and WHEREAS, in 2024, the City engaged Allstate Consultants to evaluate the City's water distribution system and identify priority water main replacement projects through the development of an Owner Supervised Five-Year Plan; and WHEREAS, the Missouri Department of Natural Resources approved the City's Owner Supervised Five-Year Plan for Drinking Water Improvements, which identifies priority projects necessary to improve the reliability and long-term sustainability of the City's water system; and WHEREAS, in 2024, the voters of the City of Pleasant Hill approved the issuance of Water and Sewer Revenue Bonds to provide funding for necessary water and wastewater infrastructure improvements throughout the community; and WHEREAS, the first three projects identified for implementation under the Owner Supervised Five-Year Plan include: ●​ Country Club Drive from Hillcrest Drive to Armstrong Drive; ●​ College Hill Drive from Myrtle Street south on Lexington Parkway to College Hill Drive and continuing to Walker Road; and ●​ Broadway Avenue from Hillside Drive to Independence Street; and WHEREAS, the proposed Task Agreement with Allstate Consultants provides engineering design services and construction phase services for these three water line replacement projects in the amount of One Hundred Ninety-Three Thousand Dollars 17  Item 7. ($193,000.00), consisting of One Hundred Twenty-Five Thousand Dollars ($125,000.00) for design services and Sixty-Eight Thousand Dollars ($68,000.00) for construction phase services; and WHEREAS, upon completion of the engineering design, the projects will be advertised for competitive bids, and any future bid award and construction contract will be presented to the City Council for separate consideration and approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PLEASANT HILL, MISSOURI, AS FOLLOWS: Section 1. The City Council hereby approves the Task Agreement with Allstate Consultants for engineering services associated with the first three water line replacement projects identified in the City's Owner Supervised Five-Year Drinking Water Improvement Plan. Section 2. The City Administrator is hereby authorized to execute the Task Agreement on behalf of the City in substantially the form presented to the City Council. Section 3. The City Administrator and City staff are authorized to take such additional actions as may be necessary to carry out the intent of this Resolution. PASSED and APPROVED by the City Council of the City of Pleasant Hill, Missouri, this ___ day of July, 2026. ​ ​ ​ ​ ​ ​ ​ ​ ________________________________​ ​ ​ ​ ​ ​ ​ ​ Don Donovan, Mayor ATTEST: ​ ​ ​ ​ ​ ​ ​ ________________________________ ​ ​ ​ ​ ​ ​ ​ Jodie Wasson, City Clerk 18  Item 7. SCOPE OF SERVICES FOR COLLEGE HILL ST. AND COUNTRY CLUB DR. WATERLINE REPLACEMENT AND BROADWAY ST. WATERLINE LOOP PROJECTS The following describes the scope of work to be performed by Allstate Consultants in connection with the College Hill Waterline Replacement, Country Club Drive Waterline Replacement and Broadway St. Waterline Loop projects for the CITY OF PLEASANT HILL, MISSOURI, and is incorporated by reference into the Agreement for Engineering Services dated May 22, 2023. These three projects represent projects No. 1, No. 2, and No. 3 in the City’s DNR approved Owner Supervised Program (OSP). The anticipated scope of work includes the following: DESIGN PHASE SERVICES: • Collection of field data, including a survey to capture topographic, boundary and utility information of project extents (approximately 8,500-lf including): • Country Club Dr. from Hillcrest St. to Independence St. • Hwy 7 from Country Club Dr. to Myrtle St. • Broadway St. from Hillside Dr. to Independence St. • Highway 7 from Broadway St. to Washington St. • College Hill St. from Walker St. to Hwy 7. • Walker St. from College Hill St. to Broadway St. • Preparation of sealed engineering plans, specifications, and opinions of probable construction costs for approximately 8,500-lf of new 8-in water main, including valves, hydrants, system and service connections, restoration, and all related appurtenances for a complete system. • Tra<ic control plans/details. • Preparation of a project manual for bidding and contract execution (it is assumed that the projects will bid as one complete project). • MoDOT ROW permitting, as required. • Three (3) site visits during design. • Project manual/construction contract preparation. • Bidding/negotiation services including: upload project to online plan room, advertisement, bid solicitation, bid opening at City Hall, bid tabulation, letter of recommendation, etc. CONSTRUCTION PHASE SERVICES: • Construction staking (3 trips). • Submittal reviews. • Field questions. • 1/4-time Resident Project Representative. • Project certification and as-builts. • Pay Application Reviews. 19  Item 7. This estimate does not include the following (if any of these items are required, a separate estimate can be provided): • Special services (geotechnical, public hearings). • Permit fees. • Temporary/permanent easement document creation and acquisition/assistance. • Major plan changes after construction documents have been provided. • Materials Testing. This project/task will be invoiced hourly as required, with a not-to-exceed fee as detailed below. The budget is an assumed hourly estimate where additional items or unforeseen tasks will be billed per the annual hourly rate sheets. Design Phase Services ................................................................................ $125,000.00 Construction Phase Services ........................................................................ $68,000.00 ____________________________________________________________________________________________ Proposed By: Accepted By: ______________________________________ ________________________________________ Wes Bolton, PE, ACTAR Signature Date Director of Operations / Engineer _________________________________________ Print Name/Title 20 Item 7. 21 Item 7. 22 Item 7. 23 Item 7. 24 Item 7. 25 Item 7. 26 Item 7. 27 Item 7. 28 Item 7. 29 Item 7. 30 Item 7. 31 Item 7. 32 Item 7. 33 Item 7. 34 Item 7. 35 Item 7. 36 Item 7. 37 Item 7. 38  Item 8. ​ ​ ​ Agenda Item Cover Sheet ​ Agenda Title​ Budget Amendment No. 2027-04 | Water Line Replacement Engineering Services Department / Contact Person​ Amy Johnson, Finance Director​ Background Information​ Following the approval of the Engineering Services Task Agreement, Council will need to consider the approval of Budget Amendment 2027-04 to fund the above noted engineering. To provide the necessary funding for this task agreement and associated project costs, this budget amendment appropriates $193,000 from the Water/Sewer Revenue 2025 Series bond proceeds. Funds will be transferred from the Missouri Securities Investment Program (MOSIP) account into the Water/Sewer Operating Fund to cover the engineering and design costs associated with these projects. The budget amendment includes funding for the following phases: ●​ Design Phase: $125,000 ●​ Construction Phase Services: $68,000 These projects represent the first phase of the City's voter-approved water infrastructure improvement program and are consistent with the DNR-approved Owner Supervised Five-Year Plan. Financial Information​ Funding Source: Water/Sewer Revenue 2025 Series Proceeds Fund Balance Budget Amendment: $193,000 ●​ Water/Sewer Fund Balance (Restricted): ($193,000) ●​ Water/Sewer Fund – Improvements/Design Phase: $125,000 ●​ Water/Sewer Fund – Improvements/Construction Phase: $68,000 Staff Recommendation​ Staff recommends approval of the budget amendment 2027-04. 39  Item 8. Request No. 2027-04 Budget "Reallocation" Amendment - line item(s) changes within a department or fund Amendment Description: Account #'s Fund Names Account Description Revenues Expenses 1 ($ - ) ($ - ) 2 ($ - ) ($ - ) 3 ($ - ) ($ - ) 4 ($ - ) ($ - ) 5 ($ - ) ($ - ) 6 ($ - ) ($ - ) Total ($ - ) ($ - ) Date City Administrator Budget Amendment - line item(s) requiring additional funding within a department or fund Amendment description: Engineering services for the first 3 projects from the Owner Supervised 5 year plan previously approved by DNR. Country Club from Hillcrest to Armstrong, College Hill from Myrtle south on Lexington to College Hill to Walker Road, and Broadway from Hillside to Independence. Funding sources: Funding sources will come for the Water/Sewer Revenue 2025 Series Proceeds fund balance We will transfer from MOSIP to our Water/Sewer Operating fund to pay for these expenses. Account #'s Fund Names Account Description Revenues Expenses 1 Water/Sewer Fund Balance Waterline Improvements ($ 193,000.00) - 2 60-562-5000 Water/Sewer Fund Improvements/Design Phase ($ - ) ($ 125,000.00) 3 60-562-5000 Water/Sewer Fund Improvements/Construction Phase ($ - ) ($ 68,000.00) 4 ($ - ) ($ - ) 5 ($ - ) ($ - ) 6 ($ - ) ($ - ) Fund Balance Percentage: Total ($ 193,000.00) ($ 193,000.00) Submitted By: Amy Johnson Date 7/13/2026 City Council approval is required for any budget amendment which increases the expenditures in any fund. The signature below indicated the City Council has approved this amendment and has authorized the Mayor to execute this document. Date Mayor 40