City Council

MINUTES OF REGULAR CITY COUNCIL MEETING March 15, 2010 The regular meeting of the Pontiac City Council was held on Monday, March 15, 2010 in the City Hall Council Chambers. Mayor Russell called to order the regular meeting at 7:00 p.m. The City Clerk was directed to call roll, and the following members of the Council were present: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. Absent: Schickel, Gardner, Hall and Panno. PUBLIC HEARING- CITY BUDGET Mayor Russell opened the public hearing on the City of Pontiac 2010-2011 budget at 7:04 p.m. It was noted that the hearing was posted in the Daily Leader. City Administrator Bob Karls presided at the public hearing giving explanation of Revenue Funds, Expense Finds and the reductions that will be implemented to balance the General Fund. He also explained to the public the planned Capitol improvements. Mayor Russell asked if there was any response from the public. Hearing none, he closed the public hearing at 7:21 pm. CONSENT AGENDA Mayor Russell stated that there were seven items on the consent agenda. He asked if there was a need to have any item removed for later discussion. Hearing none, motion made by Swartz, second by Eckhoff that the items on the consent agenda be approved as presented. A. Motion by Swartz, second by Eckhoff to approve the minutes of the March 1, 2010 meeting as written. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. B. Motion by Swartz, second by Eckhoff to approve the minutes of the February 9, 2010 Committee of the Whole as written. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. C. Motion by Swartz, second by Eckhoff to approve the minutes of the February 22, 2010 Committee of the Whole meeting as written. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. D. Motion by Swartz, seconded by Eckhoff to approve the minutes of the March 9, 2010 Committee of the Whole meeting as written. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. E. Motion by Swartz, second by Eckhoff to approve the payment of bills totaling $5,033.25 from the TIF I Fund. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. F. Motion by Swartz, second by Eckhoff to approve the payment of bills totaling $161,713.01 from all other funds. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. G. Motion by Swartz, second by Eckhoff to approve a contract for weather warning siren maintenance with Braniff Communications. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. REGULAR AGENDA A. Vermillion Players - Storage Building Motion by Eckhoff, second by Kallas to approve the Agreement with the Vermillion Players on construction of a storage building on City property and that the Vermillion Players continue to keep the insurance they already hold. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. B. Prairie Street - No Parking Motion by Myers, second by Mabrey to approve the no parking on East Prairie Street adjacent to ATR Recycle as requested. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. C. Scope of Work - Downtown Streets Motion by Swartz, second by Eckhoff to approve the scope of work on the downtown streets of Madison: Chicago to Main; Madison: Main to Mill; Madison: Division to Vermillion; Main: Howard to Madison; Mill: Howard to Madison at an approximate cost of $367,000.00. TIF Funds will be used. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. D. Engineering Services - Farnsworth Group Motion by Myers, second by Kallas to approve the engineering services of the Farnsworth Group for the Downtown Streets and Downtown Lights. TIF Funds will be used. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. Motion by Gabor, second by Mabrey to approve the engineering services of the Farnsworth Group for the Aurora Street Storm Sewer Construction and the Aurora Street, Street Construction Services. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. E. Contract - Moneris Solutions - Debit/Credit Card Handling Motion by Eckhoff, second by Swartz to contract with Moneris Solutions of Schaumburg to handle the debit/credit card transactions for the Rec Center, Sewer billing and the Walldog museum contingent upon staff working out details fo contracts. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. F. Highway Authority Agreements for 922 W. Custer Ave. Motion by Swartz, second by Eckhoff to approve the agreement with Environmental Management & Technologies, Inc with regards to any street work that would be done in the future in the area of 922 W. Custer Ave, where there could be contamination from gas tanks in accordance with the EPA regulations. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. G. CIRBN Letter of Commitment Motion by Swartz, second by Gabor to approve the City’s commitment to CIRBN, to help bring a broadband upgrade to the area. The cost to the City would be approximately $3600.00. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. Mayor Comments The Mayor commended staff and Council for all the work that was needed to be done to balance the City budget for the coming year. City Council Comments None Administrator Comments There will be a continuation of this regular Council meeting on Monday March 29th at 5:00 P.M. to approve the budget. Public Comments None Executive Session Motion by Myers, second by Gabor to adjourn to Executive Session to discuss Personnel and Collective Negotiating Matters. No action is expected to be taken. On a roll call vote, motion carried 6-0. Aye votes recorded: Swartz, Eckhoff, Kallas, Myers, Gabor and Mabrey. Adjournment With no further business to come before the meeting, on motion duly made and seconded, the meeting was adjourned to March 29, 2010 for continuation. MINUTES OF THE CONTINUED REGULAR CITY COUNCIL MEETING March 29, 2010 The continuation of the regular meeting of the Pontiac City Council was held on Monday, March 29, 2010 in the City Hall Council Chambers. Mayor Russell called the continued meeting to order at 5:00 p.m. The City Clerk was directed to call roll, and the following members of the Council were present: Schickel, Swartz, Eckhoff, Kallas, Gardner, Hall, Myers, Gabor and Mabrey. Absent: Panno. AGENDA Ordinance 2010-O-007 - City Budget Motion by Kallas, second by Schickel to approve Ordinance 2010-O-007, Annual Budget for the City of Pontiac Fiscal Year 2010-2011 as written. On a roll call vote, motion carried 9-0. Aye votes recorded: Schickel, Swartz, Eckhoff, Kallas, Gardner, Hall, Myers, Gabor and Mabrey. Adjournment With no further business to come before the meeting, on motion duly made and seconded, the meeting was adjourned. Respectfully submitted, Sharon L. Dunham City Clerk