City Council

MINUTES OF REGULAR CITY COUNCIL MEETING March 7, 2011 The regular meeting of the Pontiac City Council was held on Monday, March 7, 2011 in the City Hall Council Chambers. Mayor Russell called to order the regular meeting at 7:00 p.m. In the absence of the City Clerk, City Administrator Bob Karls was directed to call roll, and the following members of the Council were present: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. CONSENT AGENDA Mayor Russell stated that there were four items on the consent agenda. He asked if there was a need to have any item removed for later discussion. Hearing none, motion made by Myers, second by Eckhoff that the items on the consent agenda be approved as presented. A. Motion by Myers, second by Eckhoff to approve the minutes of the February 21, 2011 meeting as written. On a roll call vote, motion carried 7-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. B. Motion by Myers, second by Eckhoff to approve payment of bills totaling $26,152.27 from the TIF I Fund. On a roll call vote, motion carried 6-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. Abstain vote recorded: Panno. C. Motion by Myers, second by Eckhoff to approve payment of bills totaling $222,130.74 from all other funds. On a roll call vote, motion carried 7-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. D. Motion by Myers, second by Eckhoff to approve a raffle license for Pontiac Elks Lodge #1019. On a roll call vote, motion carried 7-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. REGULAR AGENDA A. Report from Planning & Zoning Board 1. Ordinance 2011-O-003 - McGlasson Variance Council reviewed the recommendation of the Planning & Zoning Board to grant certain variances to Mr. McGlasson at 402 E. Payson. Motion by Gardner, second by Eckhoff to approve Ordinance 2011-O-003. On a roll call vote, motion carried 7-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. The Planning & Zoning Board recommended the City Council consider vacating the alley to the south of Mr. McGlasson’s property. Motion by Gabor, second by Gardner to schedule a public hearing at 7:01 p.m. on May 2, 2011 to consider said vacation. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. 2. Ordinance 2011-O-005 - Zoning Reclassification, 812 W. Cleary The Council reviewed the recommendation of the Planning & Zoning Board to rezone the property located at 812 W. Cleary to B-3. Motion by Myers, second by Eckhoff to approve Ordinance 2011-O-005. On a roll call vote, motion carried 7-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. B. Ordinance 2011-O-004 - Contract for Sale of Real Estate, 812 W. Cleary City Attorney Alan Schrock announced that the sale of property would require a 3/4 vote of the elected aldermen. Since only 7 were in attendance, it was necessary to table the ordinance. Motion by Myers, second by Eckhoff to table Ordinance 2011-O-004. On a roll call vote, motion carried 7-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. C. Downtown Planter Purchase Chris Brock presented a plan to purchase 43 downtown planters for a total of $21,715.00 TIF I funds would be utilized. Motion by Hall, second by Eckhoff to approve the purchase of 43 planters from Howard L. White & Assoc. For $21,715.00. On a roll call vote, motion carried 6-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. Abstain vote recorded: Panno. D. ESDA Siren Maintenance Contract John Cummins presented the annual contract for maintenance of the City’s outdoor warning sirens with Braniff Communications, Inc. Motion by Gardner, second by Eckhoff to approve the contract. On a roll call vote, motion carried 7-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. E. Contract Award - Demolition, 107 W. Water The City received three bids for the demolition of 107 W. Water: Ben Hulse Excavating, $22,900.00; H. J. Eppel, $15,000.00 and Robert Shay Land Improvement, $8,680.00. TIF funds would be utilized for the project. Motion by Gabor, second by Eckhoff to approve the low bid from Robert Shay Land Improvement totaling $8,680.00. On a roll call vote, motion carried 6-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. Abstain vote recorded: Panno. F. Resolution 2011-R-002 - MFT General Maintenance Brian Verdun presented the plan for the use of MFT maintenance funds for 2011. Motion by Myers, second by Eckhoff to approve Resolution 2011-R-002 MFT General Maintenance. On a roll call vote, motion carried 7-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. G. Fire & Police Commission Appointment - Ron Minnaert The Mayor nominated Ron Minnaert to a three-year term ending 2014 on the Fire & Police Commission. Motion by Panno, second by Eckhoff to approve the Mayor’s appointment of Ron Minnaert to a three-year term on the Fire & Police Commission. On a roll call vote, motion carried 7-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. H. Library Board Appointment - Amy Dunn The Mayor nominated Amy Dunn to a three-year term on the Pontiac Library Board. Motion by Panno, second by Eckhoff to approve the appointment of Amy Dunn to a three-year term on the Pontiac Library Board. On a roll call vote, motion carried 7-0. Aye votes recorded: Eckhoff, Gardner, Hall, Myers, Panno, Gabor and Mabrey. Absent: Schickel, Swartz and Kallas. I. 2011 - 2012 Budget Review Bob Karls reviewed the special revenue funds and the capital improvement funds for the 2011 - 2012 fiscal year budget. Mayor Comments The Mayor had no comments. City Council Comments The City Council had no comments. Administrator Comments The Administrator asked the Council to schedule a Committee of the Whole meeting to continue review of the 2011 - 2012 budget. The Council set March 15, 2011 at 6:30 p.m. for the Committee of the Whole meeting. Public Comments There was no public comment. Adjournment With no further business to come before the meeting, on motion duly made and seconded, the meeting was adjourned at 8:15 p.m. Respectfully submitted, Bob Karls Acting City Clerk