Port Hueneme Water Agency Meeting (Closed Session 3PM / Regular Session 4PM)

Port Hueneme Water Agency 250 North Ventura Road  Port Hueneme, CA 93041  (805) 986-6563 Water Agency Regular Meeting Agenda Monday, July 20, 2026 Port Hueneme City Hall 250 North Ventura Road, Port Hueneme, CA 93041 Teleconference Location: WorldMark Boulevard - Business Center (Lobby) 8601 S. Las Vegas Boulevard, Las Vegas, NV 89123 3:00 PM Closed Session │4:00 PM Open Session Watch Meetings Live or On-Demand Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov 3:00 P.M. PHWA CLOSED SESSION CALL TO ORDER ROLL CALL Members: Laura D. Hernandez, Michael Lebow, and Martha R. McQueen-Legohn; Ex-Officio Member Kendall Lousen; Vice Chair: Jess Lopez; and Chair: Shawn Thomas PUBLIC COMMENT The Council will hear closed session public comments for a maximum of 10 minutes. In-person public comments should be no more than 3 minutes in length. Written comments should be no more than 500 words. CLOSED SESSION ITEMS With respect to every item of business to be discussed in Closed Session, pursuant to California Government Code: A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Authority: Government Code section 54956.9, subdivision (d)(2) Based upon existing facts and circumstances, significant exposure to litigation exists in the opinion of PHWA’s legal counsel. These facts and circumstances arise out of a three-party agreement between the City of Port Hueneme, the City of Oxnard, and the Calleguas Municipal Water District relating to water credits or pumping allocations. Number of Potential Cases: One (1). CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES RECESS TO CLOSED SESSION PHWA Regular Meeting Agenda – July 20, 2026, Page 1 of 3 4:00 PM PHWA REGULAR MEETING AGENDA CALL TO ORDER ROLL CALL Members: Laura D. Hernandez, Michael Lebow, and Martha R. McQueen-Legohn; Ex-Officio Member Kendall Lousen; Vice Chair: Jess Lopez; and Chair: Shawn Thomas CLOSED SESSION REPORT PUBLIC COMMENT Members of the public may submit comments for items on the Agenda or that is within the subject matter jurisdiction of the Agency Members. General public comments regarding items Not on the Agenda will be heard at this time. State law prohibits the Agency from taking action on any item Not on the Agenda. Comments regarding items on the Agenda will be heard when the item is addressed. Public comments may be submitted in person or in writing. In-Person: Complete a speaker request card located at the entrance of the Chamber and give it to the Agency Clerk. Your name will be called when it is your turn to speak. Public Comment is limited to 3 minutes per speaker, unless for good cause, the Chair amends the time limit. A speaker’s time may not be transferred to another speaker. Written: All written public comments should be no more than 500 words and are subject to the Public Records Request Act. Written comments should be submitted to the Agency Clerk by 12:00 p.m. on the day of the Water Agency meeting by email or directly to the Agency Clerk’s Office. Email clerk@cityofporthueneme.org and enter “PHWA Public Comment” in the Subject line (include agenda item number if applicable). Mail or drop off written comments to the Agency Clerk’s Office located at 250 N. Ventura Road, Port Hueneme, CA 93041. Please clearly mark envelope with “PHWA Public Comment and meeting date” (include agenda item number if applicable). Written comments received by the deadline will be provided to the Board prior to the meeting and posted to the City’s website. AGENDA APPROVAL FOR WATER AGENCY PORT HUENEME WATER AGENCY AGENDA APPROVAL Recommendation: Approve the Port Hueneme Water Agency Agenda of July 20, 2026. CONFLICT OF INTEREST and LEVINE ACT DISCLOSURES PRESENTATIONS – None. CONSENT CALENDAR 1. MINUTES Recommendation: Approve the Minutes of the Water Agency Regular Meeting of June 15, 2026. 2. REGISTER OF DISBURSEMENTS Recommendation: Receive and file the Port Hueneme Water Agency’s Register of Disbursements for the period of May 26, 2026 through June 29, 2026. 3. MONTHLY OPERATIONAL REPORT Recommendation: Receive and file the monthly Operational Report. BUSINESS ITEMS – None. AGENCY MEMBERS’ REPORTS, COMMENTS, & REQUEST FOR FUTURE AGENDA ITEMS PHWA Regular Meeting Agenda – July 20, 2026, Page 2 of 3 ADJOURNMENT The Port Hueneme Water Agency will adjourn to its next regular meeting scheduled for Monday, September 21, 2026, at 4:00 p.m. _____________________________________________________________________________________________ Copies of staff reports or other written documentation relating to each item of business referred to in this Agenda are available for public inspection in the Office of the Agency Clerk and on the City’s website at www.cityofporthueneme.org. Materials received after agenda packet distributions are made available to the public on the City’s website and in the Agency Clerk’s office at the same time they are provided to the Agency. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, CONTACT THE OFFICE OF THE AGENCY CLERK AT 986-6503 OR THE CALIFORNIA RELAY SERVICE. NOTICE 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ALLOW PARTICIPATION IN THIS MEETING. I, Georgianna Nicole Alvarez, City/Agency Clerk of the City of Port Hueneme, do hereby affirm that the agenda was posted at least 72 hours in advance of the meeting on the City’s website and near the front entrance of Port Hueneme City Hall, 250 N. Ventura Road, Port Hueneme, California, 93041, in accordance with California Government Code Section 54954.2(a). PHWA Regular Meeting Agenda – July 20, 2026, Page 3 of 3  Port Hueneme Water Agency 250 North Ventura Road  Port Hueneme, CA 93041  (805) 986-6563 Water Agency Regular Meeting Minutes Monday, June 15, 2026 Port Hueneme City Hall 250 North Ventura Road, Port Hueneme, CA 93041 4:00 PM Open Session Watch Meetings Live or On-Demand Official City Page: https://porthuenemeca.suiteonemedia.com YouTube: https://www.youtube.com/@cityofporthuenemegov 4:00 PM PHWA REGULAR MEETING CALL TO ORDER Chair Thomas called the meeting to order at 4:00 p.m. ROLL CALL Present: Members Laura D. Hernandez, Michael Lebow, and Martha R. McQueen-Legohn; Ex- Officio Member Kendall Lousen; Vice Chair Jess Lopez; and Chair Shawn Thomas Absent: None PUBLIC COMMENT – None. AGENDA APPROVAL FOR WATER AGENCY PORT HUENEME WATER AGENCY AGENDA APPROVAL A motion was made by Member Hernandez, seconded by Member McQueen-Legohn, and passed unanimously 5-0, to approve the Port Hueneme Water Agency Agenda of June 15, 2026. CONFLICT OF INTEREST AND LEVINE ACT DISCLOSURES – None. PRESENTATIONS – None. CONSENT CALENDAR Public Comment: None. Vice Chair Lopez requested to pull Consent Calendar Item No. 3. A motion was made by Member McQueen-Legohn and seconded by Member Lebow, to approve Consent Calendar Nos. 1, 2, and 4, as presented. PHWA Regular Meeting Minutes – June 15, 2026, Page 1 of 4 Agenda Item No. 01 Page 1 of 4 PHWA Agenda 07-20-2026  Motion approved 5-0, as follows: AYES: Hernandez, Lebow, McQueen-Legohn, Lopez, Thomas NOES: None; ABSTAIN: None; ABSENT: None The Port Hueneme Water Agency: 1. MINUTES Approved the Minutes of the Water Agency Regular Meeting of May 18, 2026. 2. REGISTER OF DISBURSEMENTS Received and filed the Port Hueneme Water Agency’s Register of Disbursements for the period of April 28, 2026 through May 25, 2026. 4. 2026 BIENNIAL REVIEW OF THE CONFLICT OF INTEREST CODE Directed staff to review the Conflict of Interest Code of the City of Port Hueneme Water Agency to determine if changes are necessary and to submit any changes prior to October 1, 2026. CONSENT CALENDAR ITEM PULLED FOR DISCUSSION 3. MONTHLY OPERATIONAL REPORT Recommendation: Receive and file the monthly Operational Report. Public Works Director Fred Camarillo answered clarifying questions. A motion was made by Member Hernandez, seconded by Vice Chair Lopez, to approve Consent Calendar item No. 3, as presented. Motion approved 5-0, as follows: AYES: Hernandez, Lebow, McQueen-Legohn, Lopez, Thomas NOES: None; ABSTAIN: None; ABSENT: None REORDERING OF THE AGENDA By consensus of the Board, the agenda was reordered to consider Business Item No. 7, regarding the budget, before Public Hearing Item Nos. 5 and 6, regarding the Urban Water Management Plan and Water Shortage Contingency Plan, due to the consultant’s delayed arrival. BUSINESS ITEMS 7. PHWA OPERATING BUDGET AND CAPITAL PROJECTS (CIP) FOR FISCAL YEAR 2026-2027 Recommendation: Review and adopt the proposed FY 2026-27 PHWA Operating & Capital Improvement Project (CIP) Budget and the proposed Fixed & Variable Water Rate components. Finance Director Ashley Chaparro presented the report. Questions followed. There were no public comments. A motion was made by Member Hernandez, seconded by Member McQueen-Legohn, to adopt the proposed FY 2026-27 PHWA Operating & Capital Improvement Project (CIP) Budget and the proposed Fixed & Variable Water Rate components. PHWA Regular Meeting Minutes – June 15, 2026, Page 2 of 4 Agenda Item No. 01 Page 2 of 4 PHWA Agenda 07-20-2026  Motion approved 5-0, as follows: AYES: Hernandez, Lebow, McQueen-Legohn, Lopez, Thomas NOES: None; ABSTAIN: None; ABSENT: None PUBLIC HEARINGS 5. PUBLIC HEARING AND ADOPTION OF 2025 URBAN WATER MANAGEMENT PLAN RESOLUTION Recommendation: At the close of the Public Hearing, adopt the attached 2025 Urban Water Management Plan Resolution for management of the PHWA water resources. Agency Secretary Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the Agency Secretary. Public Works Director Fred Camarillo provided a brief overview. Jake Comer of West & Associates Engineering, Inc. gave a combined presentation on the Urban Water Management Plan and the Water Shortage Contingency Plan, noting that the presentation would address both public hearing agenda items. Questions followed. The public hearing was opened at 4:37 p.m. There were no public comments. The public hearing was closed at 4:37 p.m. A motion was made by Vice Chair Lopez, seconded by Member Hernandez, to adopt Resolution No. 2026-01, adopting the 2025 Urban Water Management Plan for management of the PHWA water resources. Motion approved 5-0, as follows: AYES: Hernandez, Lebow, McQueen-Legohn, Lopez, Thomas NOES: None; ABSTAIN: None; ABSENT: None 6. PUBLIC HEARING AND ADOPTION OF 2025 WATER SHORTAGE CONTINGENCY PLAN RESOLUTION Recommendation: At the close of the Public Hearing, adopt the attached 2025 Water Shortage Contingency Plan Resolution for management of the PHWA water resources. Agency Secretary Georgianna Alvarez affirmed Proof of Publication and a complete set of reports and exhibits were on file in the Office of the Agency Secretary. Public Works Director Fred Camarillo provided a brief overview. The presentation was provided under the preceding public hearing item as part of a combined presentation addressing both plans. Questions followed. The public hearing was opened at 4:46 p.m. There were no public comments. The public hearing was closed at 4:46 p.m. A motion was made by Vice Chair Lopez, seconded by Member Lebow, to adopt Resolution No. 2026-02, adopting the 2025 Water Shortage Contingency Plan for management of the PHWA water resources. Comments followed. Motion approved 5-0, as follows: AYES: Hernandez, Lebow, McQueen-Legohn, Lopez, Thomas NOES: None; ABSTAIN: None; ABSENT: None PHWA Regular Meeting Minutes – June 15, 2026, Page 3 of 4 Agenda Item No. 01 Page 3 of 4 PHWA Agenda 07-20-2026 AGENCY MEMBERS’ REPORTS, COMMENTS, & REQUEST FOR FUTURE AGENDA ITEMS – None. ADJOURNMENT The Port Hueneme Water Agency adjourned at 4:49 p.m. to its next regular meeting scheduled for Monday, July 20, 2026, at 4:00 p.m. Respectfully Submitted: Georgianna Nicole Alvarez Agency Secretary Approved this 20th day of July, 2026: _________________________________ Shawn Thomas, Chair PHWA Regular Meeting Minutes – June 15, 2026, Page 4 of 4 Agenda Item No. 01 Page 4 of 4 PHWA Agenda 07-20-2026  Port Hueneme Water Agency 250 North Ventura Road  Port Hueneme, CA 93041  (805) 986-6563 WATER AGENCY AGENDA STAFF REPORT DATE: July 20, 2026 TO: PHWA Board Members FROM: James Vega, Executive Director Ashley Chaparro, Finance Director SUBJECT: REGISTER OF DISBURSEMENTS RECOMMENDATION: Receive and file the Port Hueneme Water Agency’s Register of Disbursements for the period May 26, 2026 through June 29, 2026. BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Finance Department staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. The summary table below represents the Register of Disbursements and included for the listed check dates. The disbursements are accounted for in the current budget. Date Type of Payment Attachment Amount May 26, 2026 A/P Checks 5908-5917 A $ 577,508.13 through June 29, 2026 TOTAL $ 577,508.13 FISCAL IMPACT: This is an informational report only. ATTACHMENTS: A. Disbursement Register Agenda Item No. 02 Page 1 of 3 PHWA Agenda 07-20-2026  Disbursements for 5/26/2026 through 6/29/2026 Attachment A 6/30/2026 Accounts Payable Check Register Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount Check No. 5908 CERTERRA SOUTHWEST, LLC 5954 APR'26 PHW A-TANK REHAB INSPECTION SVCS WA2025-07 801590-5700 Port Hueneme 26104 6537 05/28/2026 5908 12,995.00 Water Agency Fund Check Total: 12995.00 Check No. 5909 MKN 5061 NOV'25 W ATER TANK REHAB DESIGN CONSULTING SVCS 801590-5700 Port Hueneme 25162 2307 05/28/2026 5909 4,894.25 Water Agency Fund Check Total: 4894.25 Check No. 5910 HOLLISTER & BRACE 4735 APR'26 OPV GROUNDWATER ADJUDICATION-MATTER 2 801590-5204 Port Hueneme 25098 10296561 06/03/2026 5910 1,516.33 Water Agency Fund Check Total: 1516.33 Check No. 5911 SOCAL PACIFIC CONSTRUCTION CORP 2854 MAR'26 PHW A-WATER TANK REHABILITATION-C.O. #4 801590-5700 Port Hueneme 26096 3162026-DI 06/03/2026 5911 8,790.65 Water Agency Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 PO 26096 RETENTION-MAR'26 PHW A-WTR TANK REHAB- 801000-2204 Port Hueneme 3162026-DI 06/03/2026 5911 -439.53 CO#4 Water Agency RETENTION Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 MAR'26 PHW A-WATER TANK REHABILITATION-C.O. #5 801590-5700 Port Hueneme 26096 3252026-DI 06/03/2026 5911 8,790.65 Water Agency Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 PO 26096 RETENTION-MAR'26 PHW A-WTR TANK REHAB- 801000-2204 Port Hueneme 3252026-DI 06/03/2026 5911 -439.53 CO#5 Water Agency RETENTION Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 APR'26 PHW A-WATER TANK REHABILITATION-C.O. #8 801590-5700 Port Hueneme 26096 42826-DI1 06/03/2026 5911 2,889.66 Water Agency Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 PO 26096 RETENTION-APR'26 PHW A-WTR TANK REHAB- 801000-2204 Port Hueneme 42826-DI1 06/03/2026 5911 -144.48 CO8 Water Agency RETENTION Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 APR'26 PHW A-WATER TANK REHABILITATION-C.O. #9 801590-5700 Port Hueneme 26096 42826-DI2 06/03/2026 5911 2,889.66 Water Agency Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 PO 26096 RETENTION-APR'26 PHW A-WTR TANK REHAB- 801000-2204 Port Hueneme 42826-DI2 06/03/2026 5911 -144.48 CO9 Water Agency RETENTION Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 APR'26 PHW A-WATER TANK REHABILITATION-C.O. #11 801590-5700 Port Hueneme 26096 51126-DI2 06/03/2026 5911 2,889.66 Water Agency Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 PO 26096 RETENTION-APR'26 PHW A-WTR TANK REHAB- 801000-2204 Port Hueneme 51126-DI2 06/03/2026 5911 -144.48 CO11 Water Agency RETENTION Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 APR/MAY'26 PHW A-WATER TANK REHABILITATION-C.O. #12 801590-5700 Port Hueneme 26096 51126-DI3 06/03/2026 5911 2,889.66 Water Agency Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 PO 26096 RETENTION-APR/MAY26 PHWA-WTR TNK RHB- 801000-2204 Port Hueneme 51126-DI3 06/03/2026 5911 -144.48 CO12 Water Agency RETENTION Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 MAY'26 PHW A-WATER TANK REHABILITATION-C.O. #13 801590-5700 Port Hueneme 26096 51126-DI4 06/03/2026 5911 2,889.66 Water Agency Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 PO 26096 RETENTION-MAY'26 PHW A-WTR TANK REHAB- 801000-2204 Port Hueneme 51126-DI4 06/03/2026 5911 -144.48 CO13 Water Agency RETENTION Fund Agenda Item No. 02 Page 2 of 3 PHWA Agenda 07-20-2026  Disbursements for 5/28/2026 through 6/29/2026 Attachment A 6/30/2026 Vendor Name Vendor # Invoice General Description GL Account Fund PO Number Invoice Number Check Date Check/EFT # Detail Amount SOCAL PACIFIC CONSTRUCTION CORP 2854 APR'26 PHW A-WATER TANK REHABILITATION-APP3 801590-5700 Port Hueneme 26096 VI0330681 06/03/2026 5911 60,864.00 Water Agency Fund SOCAL PACIFIC CONSTRUCTION CORP 2854 PO 26096 RETENTION-APR'26 PHW A-WTR TANK REHAB- 801000-2204 Port Hueneme VI0330681 06/03/2026 5911 -3,043.20 APP3 Water Agency RETENTION Fund Check Total: 88248.94 Check No. 5912 HARSHWAL & COMPANY, LLP 5372 APR'26-FY25 PHWA AUDIT SERVICES 801590-5200 Port Hueneme 26145 5736 06/10/2026 5912 9,791.10 Water Agency Fund Check Total: 9791.10 Check No. 5913 S-I INTERMEDIATE HOLDINGS, INC. 5970 PHW A EQUIPMENT-CIP CLOSE COUPLED PUMP 801590-5601 Port Hueneme 26125 5747684 06/10/2026 5913 24,177.03 Water Agency Fund Check Total: 24177.03 Check No. 5914 CITY OF OXNARD 2293 MAY'26 WATER METER PORTION 234633-252984 UTIL BILL 801590-5305 Port Hueneme 2984 06152026B 06/16/2026 5914 16,972.36 Water Agency Fund Check Total: 16972.36 Check No. 5915 FOX CANYON GROUNDWATER MGMT AGENCY 232 SEMI-ANNUAL GROUNDWATER EXTRACTION OCT'25- 801590-5304 Port Hueneme FCGMA 06112026 06/16/2026 5915 2,041.55 MAR'26 Water Agency Fund Check Total: 2041.55 Check No. 5916 HOLLISTER & BRACE 4735 APR'26 REPRESENTATION PHWA GROUNDWATER RIGHTS- 801590-5204 Port Hueneme 25110 10296560 06/16/2026 5916 14,908.75 M1 Water Agency Fund Check Total: 14908.75 Check No. 5917 UNITED W ATER CONSERVATION DISTRICT 223 MAY'26 WATER PURCHASE (020-00115-00 PHW0001) 801590-5304 Port Hueneme 15-00 06012026 06/16/2026 5917 318,546.55 Water Agency Fund UNITED W ATER CONSERVATION DISTRICT 223 MAY'26 WATER PURCHASE (020-00125-00 PHW0002) 801590-5304 Port Hueneme 25-00 06012026 06/16/2026 5917 111.27 Water Agency Fund UNITED W ATER CONSERVATION DISTRICT 223 MAY'26 WATER PURCHASE (020-00090-00 HUE0001 801590-5304 Port Hueneme 90-00 06012026 06/16/2026 5917 83,305.00 Water Agency Fund Check Total: 401962.82 Grand Total 577,508.13 Agenda Item No. 02 Page 3 of 3 PHWA Agenda 07-20-2026  Port Hueneme Water Agency 250 North Ventura Road  Port Hueneme, CA 93041  (805) 986-6563 WATER AGENCY AGENDA STAFF REPORT DATE: July 20, 2026 TO: PHWA Board Members FROM: James Vega, Executive Director Fred Camarillo, Public Works Director Dennis Martinez, Water General Manager SUBJECT: PHWA MONTHLY OPERATIONAL REPORT RECOMMENDATION: It is recommended the Board receive and file this report. BACKGROUND/ANALYSIS: This operational update provides information on the performance of the Port Hueneme Water Agency (PHWA) Treatment Facility for June 2026. The total water demand for PHWA was 325 acre-feet, indicating an increase from the May 2026 figure of 315 acre-feet. In contrast, during June of 2025, the demand was 348 acre-feet. The PHWA treatment facility was taken offline and placed in bypass on November 26, 2025, to allow for the start of the Water Tank Rehabilitation Project. Since that time, all PHWA customers have been supplied directly by United Water Conservation District (UWCD). The facility remained in bypass mode throughout May, and consequently, no Silt Density Index (SDI) measurements were collected during this reporting period. PHWA is expected to continue operating in bypass mode until the completion of the Water Tank Rehabilitation Project, which is currently projected for August 2026. The United Water Conservation District (UWCD) supplied 99% of the water, with the Calleguas Municipal Water District (CMWD) providing the remaining 1%. PHWA's water quality consistently meets all State and Federal regulatory standards, ensuring the delivery of safe and compliant water to its consumers. Agenda Item No. 03 Page 1 of 2 PHWA Agenda 07-20-2026 PHWA Monthly Operational Report July 20, 2026 Page 2 Water Supply/Allocation Update: United Water Supply (Water Year): • Allocation: Under the Sustainable Groundwater Management Act, our allocation for this water year is 3,901 acre-feet. • Utilization: As of June 30, 2026, which marks the ninth month of the water year, PHWA has purchased 2,464 acre-feet or 63% of our allocated water. Calleguas Water Supply (Calendar Year): • Allocation: Our State Water Project Allocation for the calendar year is 1,850 af/yr. • Utilization: As of June 30, 2026, which marks the sixth month of the calendar year, PHWA purchased 2 acre-feet of our allocated water. Shortage Alert: • Water Supply Stability: At this time, our staff does not foresee any impending water supply shortages for PHWA. FISCAL IMPACT: None. This item does not require an expenditure of funds. ATTACHMENTS: None. Agenda Item No. 03 Page 2 of 2 PHWA Agenda 07-20-2026