Continuum of Care

Portland Continuum of Care Wednesday, December 16, 2015 Meeting Minutes Aaron Geyer City of Portland, Health & Human Services Dept., Social Services Division Jeff Tardif City of Portland, Health & Human Services Dept., Social Services Division Angela Giordano City of Portland, Health & Human Services Dept., Social Services Division Dawn Stiles City of Portland, Health & Human Services Dept. Vickey Rand Community Housing of Maine Ginny Dill Shalom House Cindy Namer Maine State Housing Authority Kelly Watson Maine State Housing Authority Wendi DuBois The Opportunity Alliance Veronica Ross The Opportunity Alliance Jon Bradley Preble Street Chet Barnes State of Maine, Department of Health and Human Services Alexandra Babcock MAS Community Health Beth Clark I. Introductions Jon welcomed everyone and brief introductions were made. II. HUD Application: AHAR has been submitted and the remaining piece is being cleaned up by Megan Spencer, Maine Housing, and will be submitted by December 23, 2015. III. PIT Count: Cindy Namer presented about PIT and a potential change in methodology to adopt this year. The change consists of a combination “Night of Count” with a Service-Based count methodology. A PIT count would be taken over a 3 day span, focusing on where individuals were on the first night. Cindy passed out example application forms for sheltered and unsheltered individuals, along with the “MCoC’s Resource Committee Recommendations Regarding the 2016 Point In Time Survey” (see attached). Ginny made a motion to adopt the 3-day methodology as presented and Jon seconded the motion. MOTION PASSED with all in favor. Aaron made a motion to adopt the PIT application forms as presented and Jon seconded the motion. MOTION PASSED with all in favor. Cindy presented the AHAR summary data (see attached). The data showed some significant reductions when comparing FY2015 to FY2014. IV. Discussion of Collaborative Application for 2017: There was a lengthy discussion around the collaborative applicant and the City of Portland stepping out of the collaborative applicant role for FY2017. A discussion was had about the best practices for stepping back without disrupting time sensitive tasks in the upcoming year. A vote via email was decided upon regarding the following recommendation: The Members of the PCoC, who are on the leadership committee, made a recommendation to nominate Maine Housing as the collaborative applicant for the 2017 application and to allow Maine Housing to communicate with HUD on behave of the PCoC. In addition, a motion was  made to allow Cindy Namer and Dave MacLean to execute documents as needed to change the collaborative applicant to Maine Housing. The vote via email would close Monday, December 28, 2015. V. VA Technical Assistance: No changes or updates. Next Meeting: January 20, 2015 9:00 am – 12:00 pm Refugee Services Conference Area 190 Lancaster Street Portland, ME 04101