Hall School Building Committee

HALL SCHOOL BUILDING COMMITTEE Date: Wednesday, October 21, 2015 Time: 6:00 p.m. Location: Hall Elementary School Library AGENDA 1. Review current project timeline 2. Review potential changes to the site plan and access roads 3. Prioritize potential locally funded options 4. Review concept floor plan progress MEMORANDUM To: Hall School Building Committee Subject: Meeting Packet- 10/21/15 Project Name: Hall Elementary School Date: October 16, 2015 The meeting packet for October 21, 2015 contains the following items: • Meeting Agenda • An updated timeline for Site Approval, Concept Approval and local referendum process • List of potential local options and costs Schematic Site Plan We have been asked to look at an alternative access point to the site. A site plan is currently being developed to show how a potential access road could be brought directly from Warwick through acquisition of an undeveloped lot in an effort to minimize the construction costs of the access road. An option for this access road will be presented at the building committee meeting. Locally Funded Options The list of locally funded options developed at the last building committee meeting has been developed. Using this list, estimates of probable cost are being developed and further discussions with the State on items that could be included in the project are ongoing. The attached list provides preliminary estimates for review of the committee. These will be refined as the concept budget progresses with DOE. Schematic Floor Plans A significant change to the concept floor plans is currently in development. A number of concerns that have been brought up at meetings with Hall Elementary Staff, Building Committee and the Department of Education warranted this modification. Updated floor plans will be presented at the building committee meeting. _________________________________________________________________________________________________________ 231 Main Street, Biddeford, Maine 04005 TEL 207.283.0193 FAX 207.283.4283 www.oakpoint.com  PROJECT TIMELINE: SITE AND CONCEPT APPROVAL FRED P. HALL ELEMENTARY SCHOOL OCTOBER NOVEMBER December January WEEK OF 28-Sep-15 5-Oct-15 12-Oct-15 19-Oct-15 26-Oct-15 2-Nov-15 9-Nov-15 16-Nov-15 23-Nov-15 30-Nov-15 7-Dec-15 14-Dec-15 21-Dec-15 28-Dec-15 4-Jan-16 11-Jan-16 18-Jan-16 SITE APPROVAL APPROVAL PHASE CONCEPT APPROVAL Major Major Major Major Milestone Milestone Milestone Milestone State Board State Board State Board State Board STATE DEPT. OF EDUCATION Draft Concept Meeting (CC) Meeting (SB) Meeting (CC) Meeting (SB) Facilities Staff (DOE) Construction App to DOE Concept Concept Site Approval Site Approval Committee (CC) State Board (SB) 12/14/15 Approval Date: Approval Date: 11/30/15 12/10/15 TBD TBD Major Milestone Council Approve April 2016 Public Hearing CITY OF PORTLAND referendum Referendum March 2016 Date: TBD TBD Major Major Milestone Milestone Special Mtg: Meeting request Council PORTLAND BOARD OF PUBLIC (update) to approve EDUCATION 12/8/15 referendum Date: TBD Major Major Major Major Milestone Milestone Milestone Milestone Building Building Building Building Committee Committee Site Approval Concept Building HALL SCHOOL BUILDING Committee Committee Straw Poll Date: Meeting Meeting Straw Poll Date: Approval Straw Committee COMMITTEE/OPA/PPS Meeting Meeting TBD 10/21/15 (If 11/18/15 (If TBD Poll Date: TBD Meeting 1/6/16 11/4/15 12/2/15 Needed) needed) PPS STAFF Potentially Local Funded Options Additional Program Space and Features • Potential Upgrade: Middle School Sized Gymnasium Reason: Review of available athletic facilities by Parks and Recreation noted a deficiency in this neighborhood of gymnasium space for community uses. It would not be possible to enlarge the gymnasium after the completion of construction. A middle school sized gymnasium is 2,275 square feet larger than the DOE funded elementary school gymnasium. Additional Local Expense: $532,000 LEED: No Payback: N/A • Potential Upgrade: Cafeteria sized for two lunch periods, 1/2 of the student body (DOE will fund 3 seatings (1/3 of student body) Reason: Hall Elementary staff has requested that the cafeteria be sized to accommodate two lunch seatings. It would be expensive to enlarge the cafeteria after the completion of construction. The cafeteria would increase in size by 1,395 square feet. Additional Local Expense: $343,000 LEED: No Payback: N/A • Potential Upgrade: Operable partitions for general classrooms Reason: Staff has requested the ability to have two rooms per grade serve as team teaching spaces. The current school has two team teaching rooms. Operable partitions would be used to allow the two spaces to be combined. DOE has listed these partitions as premium in their guidelines but have agreed to provide two as replacements for existing spaces. These partitions are in addition to those supported by DOE. Additional Local Expense: $12,500 for each partition, $50,000 to provide 1 per grade (in addition to DOE funded partitions) LEED: No Payback: N/A • Potential Upgrade: Additional Security upgrades to classroom doors and entry Reason: Providing a safe and secure learning and work environment for all students and staff is a critical component of modern school design. Additional discussions on potential improvements is ongoing. Additional Local Expense: Cost analysis is under development LEED: No Payback: N/A _________________________________________________________________________________________________________ 231 Main Street, Biddeford, Maine 04005 TEL 207.283.0193 FAX 207.283.4283 www.oakpoint.com  • Potential Upgrade: Sinks in each classroom Reason: Hall Elementary Staff has requested sinks be provided in each of the general classroom spaces. This is a critical component of the function of these spaces for both cleanliness and program needs. It is unclear what the State will fund at this point but discussions are ongoing. Additional Local Expense: Cost analysis is under development LEED: No Payback: N/A Exterior Improvements • Potential Upgrade: Additional Play Equipment and construction of Outdoor Learning Spaces Reason: The DOE provides $160 per student for play equipment and very limited landscaping for the total project which typically will not be sufficient to construct Outdoor Learning Spaces. Purchase of additional equipment through the contract would provide cost savings and align equipment warranties. The playground subcommittee is reviewing desired site elements. Additional Local Expense: Cost analysis is under development LEED: No Payback: N/A • Potential Upgrade: Additional Stormwater treatment areas Reason: The DOE will fund stormwater treatment necessary to obtain DEP permitting. With impending City of Portland stormwater impact fees, options to reduce the fee should be evaluated to determine long term cost benefits. Additional Local Expense: To reduce the city stormwater impact fee by 85% an additional $175,000 would be needed. To eliminate the fee an additional $190,000 would be needed. LEED: Yes Payback: 85%=54 years, 100%=36 years • Potential Upgrade: Repaving and rehabilitation of Orono Road Reason: Installation of the new water main on Orono Road will require excavation and trenching of the street. The trench is estimated to be 8’ wide and the road is 24’ wide in total. The State will cover the cost of the trench patch but not resurfacing of the entire street. The addition of a bike lane may also be investigated. There would be savings to the city to perform this work as part of the project as the contractor will be mobilized for this work. Additional Local Expense: $32,000 LEED: No Payback: N/A • Potential Upgrade: SOD on Athletic Fields Reason: The construction of the athletic field will occur after the demolition of the existing school. With the late construction, seeding will likely occur in the fall, making the field unusable for a year. SOD would allow the field to be used the following spring.  Additional Local Expense: $41,000 LEED: No Payback: N/A Energy Efficiency and Sustainable Design Enhancements • Potential Upgrade: Solar Thermal Hot Water Reason: Solar Thermal Hot Water would reduce the overall energy usage for the building. This option should be evaluated to determine the long term cost benefits. Additional Local Expense: Cost analysis is under development LEED: Yes Payback: TBD • Potential Upgrade: Photovoltaic Panels-On Site Renewable Energy Reason: Photovoltaic panels would reduce the overall electrical usage for the building. Under the LEED Rating system, EAc2 On-site renewable energy utilizes this production in its calculations. Up to 7 points are available through the installation of these systems. Points are awarded by percentage of offset building energy costs (total building energy). Additional Local Expense: 1%=$35,000, 3%=$87,000, 5%=143,000, 7%=$201,000, 9%=$258,000, 11%=315,000, 13%=$375,000. LEED: Yes Payback: TBD • Potential Upgrade: Additional insulation for exterior walls and roof. Reason: Additional insulation would reduce the overall energy usage for the building. This option chould be evaluated to determine the long term cost benefits. Additional Local Expense: Cost analysis is under development LEED: Yes Payback: TBD • Potential Upgrade: Geothermal Heating. Reason: In some applications, Geothermal systems can be used to reduce the energy usage of the building. The heating/cooling system options are currently being evaluated. Additional Local Expense: Cost analysis is under development LEED: Yes Payback: TBD • Potential Upgrade: LEED Certification Reason: The City of Portland’s Code of Ordinances, Section 6-165-Green Building code establishes the energy performance requirements for construction and renovation projects in the city and aims to minimize the impact of projects on the environment, promotes healthy workplaces and conserving natural resources. Section 6-167 requires that all new construction and renovation projects to be owned or occupied by the city of Portland over 2,000 sf be certified to the LEED Silver level. DOE will not support the additional application fees and expenses relating to LEED Certification Additional Local Expense: Cost analysis is under development LEED: Yes Payback: N/A