Pesticide and Fertilizer Task Force

City of Portland Pesticide and Fertilizer Task Force December 21, 2016 5:30 PM Room 24 AGENDA 1. Welcome and Introductions (5 minutes) 2. Review and approve minutes (5 minutes) 3. Presentation of draft ordinance (10 minutes) 4. Discuss Draft Ordinance s (50 minutes) 5. Discuss Next Steps (20 minutes) 6. Adjourn Please refer to the committee web page for background documents: http://www.portlandmaine.gov/1774/Pesticide-and-Fertilizer-Task-Force  City of Portland Pesticide and Fertilizer Task Force November 1st, 6:15 – 8:30 PM Room 24 Minutes Task Force Members Present: Councilor Mavodones, Joe Staples, Avery Kamila, Deven Morrill, Jesse O’Brien, Cathy Ramsdell, Bob Searle, Fred Dillon, Tom Estabrook, Seana Cullinan Task Force members absent: Wendy Harmon and Rachel Bouvier Staff Present: Troy Moon and Danielle West-Chuhta 1. Welcome and Introductions Councilor Mavodones called the meeting to order at 6:15 PM. 2. Review of Minutes Deven Morrill asked about the format of the minutes, Troy Moon explained that different people have been the minute keepers throughout the task force and therefore formatting looks different. Deven Morrill moved to approve the minutes, it was second, all in favor. 3. Presentation of two draft ordinances Troy Moon reported that the effort to create a consensus document for the last meeting had not satisfied the Task Force members. This led staff to prepare two separate documents for this meeting. One is based on an IPM approach; the other is the South Portland ordinance with very minor changes to make it Portland specific. Mr. Moon reviewed the basic elements of each ordinance. He also discussed a memo that outlined the estimated amount of staff time that would be required to implement each of the ordinances. He indicated that the South Portland style ordinance would require more resources because of the likely number of meetings that it contemplates. Following this discussion, Joe Staples presented the work of the subcommittee that reviewed the appropriateness of the national lists. He indicated that the group determined that the national list and FIFRA are appropriate. 4. Discussion, Comments, and Questions regarding the new draft(s) Cathy Ramsdell suggested modifying the South Portland version and tailorsing it to better fit Portland. Danielle West-Chuhta responded that the draft from the last meeting had attempted to do that and the group was not satisfied with it. She suggested a majority and minority report might be the best approach. Jesse O’Brien suggested that the IPM ordinance is the best compromise position. Councilor Mavodones asked about the enforceability of the South Portland ordinance. Ms. West Chuhta indicated that it was not enfrorceable.  Avery Yale-Kamila does not support the IPM ordinance and would like to follow the example of South Portland. Their ordinance should be strengthened to include penalties and some specific product bans. At the request of several committee members, Ms. West-Chuhta described the process for submitting minority and majority reports. Councilor Mavodones asked the group if there was a way to compromise in order to reach a strong majority if consensus was not possible. Fred Dillon suggested strengthening the IPM language to make it more difficult to use synthetic pesticides and making sure scouting for problems before treatment was part of pest management. Jesse O’Brien added that he doesn’t feel like the IPM ordinance is really that far apart from the South Portland version. Deven Morrill indicated the standard should be use of use of the least toxic product. Joe Staples feel like the two drafts in front of the group can be merged by working on the role of the advisory committees. Fred Dillon agrees with that approach. Avery Yale-Kamila added that taking an organic approach removes the option of synthetics. Cathy Ramsdell suggested moving good elements of the IPM ordinance into the South Portland ordinance. Councilor Mavodones asked staff to use feedback from this discussion and take another shot at merging the two draft ordinances. 5. Next meeting After discussion, the group agreed on a meeting date of December 21 at 6 PM.  Executive Department Jon P. Jennings, City Manager To: Councilor Mavodones and members of the Pesticide and Fertilizer Task Force From: Troy Moon, Sustainability Coordinator Re: Materials for the Pesticide Task Force Meeting, Dec. 6 Date: 12/21/2016 _______________________________________________________________________________ During our meeting on December 6, Councilor Mavodones and several members of the Task Force requested that staff make an attempt to integrate elements of the IPM based draft ordinance with the South Portland style ordinance. We have attempted to capture key elements from both documents that appeared, based on discussion, to have support from members. These include: ● Applicability to public and private property ● Incorporating “scouting” of existing conditions and the use of non-pesticide management techniques as a precondition before applying pesticides ● Allowing the use of organic and minimum risk pesticides once lower impact measures have proven unsuccessful, ● Allowing the use of synthetic pesticides only if all other measures have proven unsatisfactory and the City Manager or designee issues a waiver for their use based on established guidelines ● Establishes a Pesticide Oversight Committee to create education and outreach material, develop threshold guidelines for treatment of common pests, and report annually to the Transportation and Sustainability Committee. The ordinance also includes public notification protocols regarding the use of pesticides that reflect language in the South Portland ordinance. We look forward to reviewing this draft with the Task Force and hearing comments from its members. 1  PESTICIDE DRAFT ORDINANCE #3 WHEREAS, the State of Maine is one of only seven states, and the District of Columbia, that allows local governments to restrict the use of pesticides, and so this is an opportunity for the City to affect positive change; and WHEREAS, the State of Maine allows for municipalities through their home rule authority to enact ordinances dealing with municipal affairs pursuant to 30-A M.R.S.A. §3001; and WHEREAS, the City of Portland recognizes that healthy soils serve as the foundation for vibrant ecosystems and pest-resistant plant life; and WHEREAS, the City of Portland wishes to promote land care practices that promote the development of healthy soils to minimize the need to apply pesticides to control unwanted pests; and WHEREAS, the City of Portland also recognizes that there may still be a need to manage pests to protect public health and safety, wildlife, our environment and City assets; and WHEREAS, many synthetic pesticides are harmful to humans, pets, wildlife, including threatened and endangered species, soil microbiology, plants, and natural ecosystems; and WHEREAS, many citizens desire to be protected from exposure to pesticides in the air, water or soil that inevitably results from chemical drift and contaminated runoff; and WHEREAS, the use of pesticides known or suspected to cause serious health problems is not necessary to grow and maintain green lawns and landscapes, given the availability of viable alternative practices and products; and 1 WHEREAS, a growing number of communities and municipalities including the City of Portland are embracing a precautionary approach to the use of pesticides in order to adequately protect people and the environment from their harmful effects: NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORTLAND That the Portland City Code is hereby amended by adding a section, to be numbered Chapter 34, Sections 34-1 to 34-11, which said Sections read as follows: Pesticide Use Ordinance 34-1. Definitions. When used in this Chapter, the following words, terms and phrases shall have the following meanings. Application: the spraying, pouring, spreading and applying of any and all pesticides over property in order to mitigate, among other things, weeds, pests or plants. Commercial Agriculture: the production of crops for sale, crops intended for widespread distribution to wholesalers or retail outlets and any non-food crops. Environmental Professional: Individual that has formal education in the field(s) of environmental science, environmental engineering, ecology, natural resources management, and/or other similar field of study. FIFRA: Federal Insecticide, Fungicide, and Rodenticide Act; 7 U.S.C. §136 et seq.; as amended from time to time. FIFRA Minimum Risk List: Pesticides that have active ingredients which are deemed minimum risk and therefore do not have to register with the Environmental Protection Agency. The Minimum Risk List is available on the web site of the Environmental Protection Agency (EPA) at: epa.gov/minimum-risk- pesticides/active-ingredients-allowed-minimum-risk-pesticide- products 2  Invasive Species: a species that is not native to a particular eco-system and whose introduction does or is likely to cause economic or environmental harm or harm to human health. Licensed Applicator: An applicator of pesticides who is licensed by the State of Maine Board of Pesticides Control. Natural, Organic, or Non-synthetic: A substance or mixture of substances that are derived from mineral, plant, or animal matter and do not undergo a synthetic process as defined in the Organic Foods Production Act, 7 U.S.C. §6502(21) as amended from time to time. Pest: Any insects, rodents, nematodes, fungi, weeds, and other forms of terrestrial or aquatic plant or animal life or viruses, bacteria, or other microorganisms, this definition specifically excludes viruses, bacteria or other microorganisms on or in living human beings or other living animals, that have been declared to be a pest under 7 M.R.S. §610(1)(A) as amended from time to time. Pesticide: Any substance or mixture of substances intended for preventing, destroying, repelling or mitigating any pest; any substance or mixture of substances intended for used as a plant regulator, defoliant, or desiccant; and any nitrogen stabilizer. Herbicides, fungicides, insecticides and/or rodenticides are considered pesticides. Privately Owned Land: All land and water bodies, including airspace and all plants, animals, structures, and/or buildings, within the limits of the City of Portland which are owned by private persons or entities. Publicly Owned Land: All land and water bodies including all airspace and all plants, animals, structures, and/or buildings, within the limits of the City of Portland which are owned by a governmental entity including, but not limited to, the City of Portland. Retailer: Any and all persons, entities, stores, shops, sales outlets or other establishments, located within the limits of the City of Portland that offers for sale, displays or sells pesticides, among other things, for personal or commercial at- home use. Retail store: Any retailer, including, but not limited to, garden centers or shops, store or establishment located within 3 the limits of the City of Portland that are self-service markets located in a building, and which sell or offer for sale pesticides for personal or commercial at-home use. Synthetic: A substance or mixture of substances that is formulated or manufactured by a chemical process or by a process that chemically changes a substance extracted from naturally occurring sources. Water body: Any great pond, river, stream or tidal area, coastal or shore land freshwater wetland as these terms are defined in Chapter 14 of the City of Portland Code of Ordinances. 34-2. Applicability. This Chapter shall apply to any and all outdoor non- synthetic or synthetic pesticide use or applications for turf, landscape and outdoor pest management, which are conducted on any privately or publicly owned land. 34-3. Pesticide Application Near Water Bodies. The use or application of any non-synthetic or synthetic pesticides on privately or publicly owned land shall not occur within seventy-five (75) feet of any water body or wetland. 34-4. Pest Management. (a) It is hereby the policy of the City of Portland to prioritize land care practices that do not use pesticides to control pests. In circumstances where pesticides must be used, the minimum amount of pesticides needed to effectively control pests in all areas of application on privately and publicly owned land within the City shall be used. Any pest management activities within the City shall be conducted in accordance with the following procedures: 1. Non-pesticide management tactics shall be used first; 2. If non-pesticide management tactics prove ineffective, pesticides listed on the FIFRA Minimum Risk List may then be used; 4  3. If the pesticides listed on the FIFRA Minimum Risk List prove ineffective, other non-synthetic pesticides may be used so long as the following steps are taken: i. Monitor for pest presence or conditions conducive to a pest outbreak; ii. Identify the pest specifically; iii. Determine that the pest population exceeds acceptable safety, economic or aesthetic threshold levels; iv. Utilize control measures that have been demonstrated to be practicable, effective and affordable; and v. A written document describing how the licensed applicator treated the problem is kept and submitted annually in the month of ____________ to the Pesticide Oversight Committee. Information in the written document shall include the type of pest treated for, steps taken prior to treatment, and all information required by the Maine Board of Pesticides Control Pesticide Applicator Log; and 4. Synthetic pesticides shall be used only as a last resort. If synthetic pesticides must be used, such use shall be allowed only if a waiver is granted for such use by the City Manager or his or her designee as described in §34-8. 34-5. Pesticide Oversight Committee. (a) There is hereby created the following Pesticide Oversight Committee (the “Committee”). (b) The Committee shall be comprised of seven (7) members, including two (2) licensed applicators, two (2) environmental professionals, and three (3) at-large resident representatives who are neither licensed applicators or environmental professionals. All members shall be residents of the City of Portland and be appointed by the City Council for staggered two (2) year terms. 5  (c) The Committee shall be chaired by one (1) member, approved through a majority vote of the members of the Committee. (d) The Committee shall meet at least five (5) times annually. (e) The Committee shall have the following duties: 1. Create, develop and provide in conjunction with the City Manager or his or her designee educational materials for retailers, retail stores and the public, which, among other things, describe and educate about safe pesticide application and use, as well as the harms of and the existing alternatives to pesticides that are available for use; 2. Develop and recommend action threshold guidelines for common pests and invasive species; and 3. Provide the Sustainability and Transportation Committee with: i. An annual report which includes, among other things, a summary of its educational outreach; recommendations on any necessary amendments to this Chapter; number of waivers granted by the City Manager or his or her designee; and comprehensive data taken from the written documents provided by Licensed Applicators about the use of pesticides within the City of Portland including, but not limited to: a. The amount of pesticides used on privately or publicly owned land in the City of Portland; b. The reasoning for such use of pesticides; and c. The specific pesticides that were used. 6 34-6. Public Notification. If synthetic pesticides are used or applied as the result of the granting of a waiver pursuant to §34-8, the following posting requirements shall be complied with by the licensed applicator. (a) A warning sign shall be posted in compliance with this Chapter. These signs must be posted before application activities commence and left in place for at least forty-eight (48) hours after actual application or until expiration of the restricted entry interval or reentry time indicated by the pesticide label, whichever is longer; (b) All signs shall be at least five inches high and four inches wide in size. Signs shall be attached to the upper portion of a dowel or other supporting device so that the bottom of the sign is not less than 12" and the top of the sign is not more than 48" above the ground. The signs shall be of rigid, weather resistant material substantial enough to be easily read for at least 48 hours when placed outdoors; (c) All signs must be light colored (white, beige, yellow or pink) with dark, bold letters (black, blue or green). They shall have lettering that is conspicuous and clearly legible; (d) The sign must include the following: 1. The word “CAUTION” in 72 point type; 2. The words “PESTICIDE APPLICATION” in 30 point type or larger; 3. The Maine Board of Pesticides Control designated symbol; 4. Any reentry precautions from the pesticide labeling; 5. The name and telephone number of the entity making the pesticide application; 6. The date and time of the application; and 7. A date and/or time to remove the sign; and 7  (e) All signs shall state the chemical and trade name of the pesticide, the date to be applied, the length of time to remain off the treated area as indicated by the pesticide label, and a phone number of the responsible party for more information. These requirements are in addition to any requirements that may also apply to State of Maine licensed applicators subject to the Maine Board of Pesticides Control rules regarding public notification. 34-7. Education. (a) The City Manager or his or her designee, in coordination with the Committee, shall prepare and publish materials including, but not limited to signs for retailers or retail stores as described in (c) below, which are designed to educate City residents and the public about the role of pesticides in the local environment. These materials may also include information about the following: 1. City pesticide and pest management practices; 2. Resources maintained and available from the Maine Board of Pesticide Control including, but not limited to, resources related to enforcement of State laws and regulations overseen by the Board; and 3. Local, State or Federal laws and regulations regarding pest management activities. (b) These materials may be conveyed to the public by and through the following means: 1. The internet including the City’s website; 2. Social media; 3. Television; 4. News releases and events; 5. Tax bill inserts; 6. Brochures or other written materials; 8  7. Posters or signs; 8. Workshops, trainings, demonstration projects; and/or 9. Any other method deemed appropriate by the Committee. (c) Any and all retailers and/or retail stores shall post these materials and/or signs in the location of a retail store where pesticides are located or offered for sale. 34-8. Waivers. (a) In situations that threaten the public health and safety or for the control of invasive species that pose a threat to the environment, persons may apply to the City Manager or his or her designee for a waiver from the provisions of this ordinance prior to the use of a prohibited product, including, but not limited to, synthetic pesticides, or prior to the conduct of a prohibited application. (b) The waiver application shall be filed with and on a form prescribed by the City Manager or designee, and shall include the following: the proposed location(s); details on the timing(s) of use, substance(s) and amounts to be applied; date(s) of application; management plan that excludes broadcast and preemptive applications; a pest identification and threshold report; and reason for requesting the use/application of a prohibited pesticide. In order to approve a waiver application, the City Manager or his or her designee must find that all of the following criteria are met: 1. A situation exists that threatens the public health and safety and/or where invasive species pose a threat to the environment; 2. The applicant has carefully evaluated all alternative methods and materials; 3. The applicant will, to the greatest extent practical, minimize the impact of the application on abutting properties; and 9  4. The grant of the waiver will not be detrimental to the public health, safety or welfare. (c) The City Manager or his or her designee shall act within five (5) business days of receipt of a completed waiver application. (d) In approving any waiver application, the City Manager or his or her designee may prescribe conditions and safeguards as are appropriate. The waiver decision of the City Manager or designee shall be in writing, with copies provided to the applicant, the Committee, and the Sustainability Coordinator. The decision of the City Manager or his or her designee shall be final. 34-9. Exemptions. The following materials, locations and uses are exempt from the provisions of this Chapter: (a) Materials: 1. Pet supplies; shampoos, tick and flea treatments; 2. Disinfectants, germicides, bactericides, miticides, and virucides; 3. Insect repellant; 4. Rat and rodent control supplies; 5. Swimming pool supplies; 6. General use paints, stains, and wood preservatives and sealants; and/or 7. Aerosol sprays. (a) Locations: 1. Riverside Golf Course. i. Any and all playing and non-playing surfaces and/or greens. 2. Hadlock Field. 10  i. Any and all playing surfaces in or on Hadlock Field. 3. Right-of-ways i. Any and all land, on, over, under, abutting or along a City of Portland or State of Maine street or right-of-way located in and/or through the limits of the City of Portland. (b) Uses: 1. of pesticides mandated by state or federal law or an order or decision from a state or federal agency; 2. in commercial agriculture; 3. in health and safety applications; and 4. in applications to reduce or eliminate invasive species. 5. in protection of buildings and structures from damage from pests. 34-10. Enforcement and Remedies. (a) The City Manager or his or her designee shall have the authority to enact rules and regulations in order to implement the provisions of this Chapter; (b) This Chapter may be enforced by the City Manager or his or her designee; and (c) Any violation of this Chapter may be considered a civil infraction and may be enforced pursuant to Portland City Code, Chapter 1, Section 1-15 or by providing education to a person or entity that has violated a provision of this Chapter. 34-11. Severability. To the extent any provision of this Chapter is deemed invalid by a court of competent jurisdiction, the balance of the Chapter that shall remain is valid. 11