Public Art Committee

Anna Berke, Chair Sharon Dennehy, Vice-Chair Kat Zagaria Buckley Phoebe Cole Alison Gibbs Kelly Hrenko, City Manager appointee Justin Levesque Sarah Michniewicz, City Councilor Stephanie Motter John Whipple Ronnie Wilson, Creative Portland appointee Management & Administration Sean King, Urban Designer with Planning & Urban Development Department PORTLAND PUBLIC ART COMMITTEE Wednesday, August 20, 2025 4:00 PM Online via Zoom Link 1. Zoom Meeting Information Due to the existence of an emergency or urgent issue the Portland Public Art Committee will conduct this meeting by remote methods/technology at the Zoom link provided below, in accordance with the requirements of 1 M.R.S. section 403-B and the City Council's Remote Participation Policy. Allow your computer to install the free zoom app to get the best meeting experience. For more information on how to use Zoom, please go to: https://content.civicplus.com/api/assets/18148b5d-f26e-472f-8d2c- 245db97e5c27?cache=1800 Public Public comment will be taken; written comments may be submitted to publicart@portlandmaine.gov Please click the link below to join the webinar: https://portlandmaine-gov.zoom.us/j/81634418875 Or One tap mobile : US: +19292056099,,81634418875# or +13017158592,,81634418875# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 Webinar ID: 816 3441 8875 International numbers available: https://portlandmaine-gov.zoom.us/u/kcytm2arCM 2. Call to Order (Berke) Roll call (King) July 16, 2025 meeting minutes 3. Governance/Board Development (Berke, Dennehy) A. Annual plan report FY25 % proposed budget FY26 draft updates 4. Staff Communications (King) A. The Portland Water District approved the public easement and maintenance agreement during a Board of Trustee hearing on July 28, 2025 for the proposed public art gift from Judith Page 1  Kendrick and Jim DiBiase. City Council voted to accept the proposed public art gift on July 14, 2025, Council order 3/25-26. B. Public art fund balance - No updates or invoices paid since last meeting on July 16, 2025. C. Encumbrances for new acquisitions of public art - No updates. 5. Subcommittee Reports Harbor Commons Subcommittee (Dennehy, Cole, Zagaria, Berke) Acquisitions (Formerly "Gifts") Subcommittee (Cole, Zagaria, Hrenko) 1. Subcommittee members to share updates Communications Subcommittee (Motter, Berke, Gibbs) 1. Subcommittee members to share updates Collection Management (Formerly "Site Selection") Subcommittee (Dennehy, Gibbs, Berke, Zagaria) 1. Subcommittee members to share updates 2. Conservation assessment proposal for FY25 updates 6. Project Reports A. Conservation Projects - no priority projects B. Maintenance Projects 1. Rustie Diptych II - Staff to provide updates to inground light fixture replacement regarding a quote for additional work to replace the electrical conduit. 2. Portland Bricks (Dennehy, Gibbs) Committee member updates from artist Ayumi Horie. 7. Other Business 8. Public Comment 9. Meeting Adjourns Next Meeting - September 17, 2025 Page 2  Anna Berke, Chair Sharon Dennehy, Vice-Chair Kat Zagaria Buckley Phoebe Cole Alison Gibbs Kelly Hrenko, City Manager appointee Justin Levesque Sarah Michniewicz, City Councilor Stephanie Motter John Whipple Ronnie Wilson, Creative Portland appointee Management & Administration Sean King, Urban Designer with Planning & Urban Development Department PORTLAND PUBLIC ART COMMITTEE July 16, 2025 Minutes 4:00 p.m. – 6:00 p.m. online via Zoom link Due to the existence of an emergency or urgent issue the Portland Public Art Committee will conduct this meeting by remote methods/technology at the Zoom link provided below, in accordance with the requirements of 1 M.R.S. section 403-B and the City Council's Remote Participation Policy. Allow your computer to install the free zoom app to get the best meeting experience. For more information on how to use Zoom, please go to: https://content.civicplus.com/api/assets/18148b5d-f26e-472f-8d2c-245db97e5c27?cache=1800 Public Public comment will be taken; written comments may be submitted to publicart@portlandmaine.gov Please click the link below to join the webinar: https://portlandmaine-gov.zoom.us/j/81634418875 Or One tap mobile : US: +19292056099,,81634418875# or +13017158592,,81634418875# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 Webinar ID: 816 3441 8875 International numbers available: https://portlandmaine-gov.zoom.us/u/kcytm2arCM ------------ 1. Call to Order (Berke) + Roll call (King) Meeting start at 4:02pm. Committee members absent (Dennehy, Cole, Michniewicz, Whipple) + May 21, 2025 meeting minutes Motion to Approve Meeting Minutes (KZ), second (AG), All approved by show of hands 2. Governance/Board Development (Berke, Dennehy) A. Committee member seat updates. New committee member – Justin Levesque. Committee member reappointments – Anna Berke, Alison Gibbs, Kat Buckley. • Chair Berke introduced Levesque to the Public Art Committee. • Chair Berke self-nominated to continue as Chair for the upcoming year, seconds by Zagaria & Hrenko to support Chair nomination. Chair Berke nominated Dennehy to continue as Vice-Chair, second by Zagaria. Chair Berke motions to elect Committee member Zagaria to support the Committee Chair officers, second by Hrenko. All Committee positions approved by show of hands (7-0). Page 3  B. Annual plan report FY25 & Proposed budget FY26 draft updates. Met with Staff to finalize annual plan report with recommendations and feedback from committee members. • Chair Berke introduced and Staff shared updates about the draft Annual Plan and Proposed Budget that incorporates Committee members feedback. A final version will be shared with the entire Committee at an upcoming meeting. 3. Staff Communications (King) A. City Council agenda request for July 14th to accept gift of public art from applicants Judith Kendrich & Jim DiBiase. City Council voted unanimously to accept the proposed gift of public art during its 7/14 meeting, this information and access easement will be shared with the Portland Water District in anticipation to its Board of Trustee meeting to be held 7/28. B. Public art fund balance – No updates or invoices paid since last meeting on May 21, 2025 C. Encumbrances for new acquisitions of public art – No updates 4. Subcommittee Reports + Acquisitions (Formerly “Gifts”) Subcommittee (Cole, Zagaria, Hrenko) 1. Subcommittee members to share updates. Zagaria will continue to communicate with the gift donors for the India Street monument. Hrenko & Dennehy met with gift donors for a potential project in Kennedy Park. + Communications Subcommittee (Motter, Berke, Gibbs) 1. Subcommittee members to share updates. Motter suggest to highlight to recent acceptance of the public art gift by City Council on social media. + Collection Management (Formerly “Site Selection”) Subcommittee (Dennehy, Gibbs, Berke, Zagaria) 1. Subcommittee members to share updates. 2. Conservation assessment proposal for FY25 updates. Committee members continue to coordinate with conservators for proposals and quotes to review at an upcoming meeting. 5. Project Reports A. Conservation Projects 1. Jewell Box – Committee member and/or Staff to provide updates and coordination with service providers about possible alterations to remediate issues with vandalism. No updates 2. Passing the Torch – Staff to provide updates on overall traffic and lighting performance. The City’s Transportation Systems Engineer provided vehicle crash data to confirm the irregularity of incidents and prevalence of those crashes with drivers under suspicion of substance use. In addition, the street lighting is completely operational with no outages as of June 26, 2025. The Department of Public Works is evaluating the potential replacement of roadway signage. Committee members request that Staff continue to coordinate with Public Works Staff about roadway signage at the approach to the roundabout. 3. Rustle Diptych II – Staff to provide updates to inground light fixture replacement regarding a quote for additional work to replace the electrical conduit. Committee members request comparison quote and schedule of excavation work to review at an upcoming meeting. Page 4  4. Langlais Birdhouse Heads – Committee member updates from Tuckerbrook Conservation LLC. No updates 5. Portland Bricks (Dennehy, Gibbs) – Committee member updates from artist Ayumi Horie. No updates 6. Other Business No new business 7. Public Comment • One public comment (J. Kendrick) 8. Meeting adjourns at 4:43pm Page 5 FY26 - Public Art Fund (July 2025-June 2026) TOTAL PPAC Balance A Total Balance (includes FY26) $ 411,205.85 B Total Encumberances $ 202,172.00 C Remaining Balance $ 209,033.85 Remaining Encumbrances from approved budget plans Activity Description Budget A Congress Square Public Art New Commission - Sarah Sze artist $ 176,000.00 B Bramhall Square Artwork New Commission - Chris Miller artist $ 26,172.00 Total Encumbered $ 202,172.00 FY25 - Proposed Budget Breakdown Activity Description Proposed FY26 Budget Current Budget Balance To cover routine maintenance, priority conservation A Conservation and Maintenance items To cover repairs, theft, relocation, Community Art B Contingency Fund grant, plaque purchase, etc. C New Artwork New acquisition + install: Total FY26 Budget $ 50,000 $ 50,000.00 FY25 Expenses Funding Source Total (PAID) Project Notes Subtotal Expenses $ - Page 6