Budget Committee

NOTICE & AGENDA BUDGET & PERSONNEL COMMITTEE CITY OF PRYOR CREEK, OKLAHOMA TUESDAY, JULY 14, 2026 AT 5:30 PM AS REQUIRED BY THE OKLAHOMA OPEN MEETING ACT NOTICE IS HEREBY GIVEN THAT THE BUDGET & PERSONNEL COMMITTEE WILL MEET IN REGULAR SESSION IN COUNCIL CHAMBER, 12 NORTH ROWE STREET, PRYOR, OKLAHOMA AT THE ABOVE DATE AND TIME. FOR SPECIAL ACCOMMODATIONS TO ATTEND, PLEASE CONTACT (918) 825-0888. Committee Members: Charles Tramel, Lori Bradshaw, Autumn Graybill, Kenneth Brashears (Alternate) 1. Call meeting to order. a. Petitions from the audience. b. Discussion and possible action to approve the minutes of the June 9, 2026 meeting. 2. Mayor’s Report. a. Tax Reports. b. Review of Financial Status. c. General Fund Budget Review. d. Update regarding the Budget Process for the 2026-2027 Fiscal Year. e. Update regarding Golf Course expenditures and financial status. 3. Unforeseeable Business. 4. Adjourn. Posted July 13, 2026 by City Clerk Hannah Morris ____________________________________ Page 1 of 9  MINUTES BUDGET COMMITTEE CITY OF PRYOR CREEK, OKLAHOMA TUESDAY, JUNE 9, 2026 AT 5:30 PM The Budget & Personnel Committee of the City of Pryor Creek, Oklahoma met in regular session on the above date and time in the Council Chamber upstairs at City Hall, 12 North Rowe Street in Pryor Creek, Oklahoma. Notice of these meetings was posted on the East bulletin board located outside to the South of the entrance doors and the City website at www.pryorcreek.org. Notice was also emailed to the Council members. 1. CALL MEETING TO ORDER. Choya Shropshire called the meeting to order at 5:30 p.m. Members present: Choya Shropshire and Lori Bradshaw. Members absent: Charles Tramel. Others present: Mayor Zac Doyle, Kemmie Shropshire and Joshua Lee. 1a. PETITIONS FROM THE AUDIENCE. None. 1b. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE MINUTES OF THE MAY 12, 2026 MEETING. Motion was made by Bradshaw, second by Shropshire to approve the minutes of the May 12, 2026 meeting. Voting yes: Bradshaw and Shropshire. Voting no: none. Motion passed. 2. MAYOR’S REPORT. 2a. TAX REPORTS. Mayor Doyle reported that sales tax revenue has maintained the positive trend, with average monthly sales tax income approximately $30,000.00 higher than the previous year. He stated that use tax income saw an even larger increase in average monthly income, approximately $40,000.00 over last year. He also reported small increases to both tobacco tax and hotel/motel tax income over the previous year. 2b. REVIEW OF FINANCIAL STATUS. Mayor Doyle stated that the year's financials look promising as they near the end of the fiscal year. He stated that the city is expected to overshoot the accountant's estimated surplus of $500,000.00. 2c. GENERAL FUND BUDGET REVIEW. Mayor Doyle reported that several recent development purchases are expected to drive increased sales and use tax revenue in the coming year. 2d. DISCUSSION REGARDING THE 2026-2027 FISCAL YEAR BUDGET PROCESS. Mayor Doyle stated that the budget has remained healthy this fiscal year, and he will attempt to maintain the status quo with the new fiscal year while addressing some areas that have been underfunded in the interim. Budget Committee – Tuesday, June 9, 2026 1 Page 2 of 9 3. ACTION ITEMS: 3a. DISCUSS, POSSIBLY RECOMMEND COUNCIL ACTION REGARDING A HOTEL/MOTEL GRANT APPLICATION FROM PRYOR AREA ARTS AND HUMANITIES COUNCIL FOR MISSOULA CHILDREN’S THEATRE, TO BE HELD JUNE 8-JUNE 12, 2026, IN THE AMOUNT OF $2,500.00. Motion was made by Bradshaw, second by Shropshire to recommend Council action regarding a Hotel/Motel Grant application from Pryor Area Arts and Humanities Council for Missoula Children’s Theatre, to be held June 8-June 12, 2026, in the amount of $2,500.00. Voting yes: Shropshire and Bradshaw. Voting no: none. Motion passed. 3b. DISCUSS, POSSIBLY RECOMMEND COUNCIL ACTION REGARDING THE CREATION, REVISION OR RECLASSIFICATION OF CERTAIN JOB DESCRIPTIONS FOR CITY PERSONNEL. Motion was made by Bradshaw, second by Shropshire to recommend Council action regarding the creation, revision or reclassification of certain job descriptions for city personnel. Voting yes: Bradshaw and Shropshire. Voting no: none. Motion passed. 4. UNFORESEEABLE BUSINESS. There was no unforeseeable business. 5. ADJOURN. Motion was made by Bradshaw, second by Shropshire to adjourn at 5:37 p.m. Voting yes: Shropshire and Bradshaw. Voting no: none. Motion passed. Budget Committee – Tuesday, June 9, 2026 2 Page 3 of 9  Sales Tax for Pryor Creek FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 FY25-26 FY26-27 JULY $762,210.98 $883,069.62 $858,434.01 $829,117.54 $957,034.17 $949,192.94 $925,614.90 $884,380.32 $1,250,000.00 FY19-20 AUGUST $772,969.72 $874,325.09 $815,988.59 $864,954.15 $1,027,800.08 $929,358.09 $978,489.94 FY20-21 SEPTEMBER $797,162.40 $778,537.41 $846,481.64 $892,231.76 $862,289.51 $939,667.06 $1,045,259.80 $1,000,000.00 FY21-22 OCTOBER $791,341.32 $743,529.37 $836,959.44 $871,433.02 $985,589.29 $1,075,196.51 $932,995.61 FY22-23 NOVEMBER $729,869.64 $761,329.87 $857,087.62 $880,402.24 $891,924.90 $993,221.30 $996,229.24 $750,000.00 FY23-24 DECEMBER $752,605.85 $793,356.56 $828,875.55 $838,559.55 $855,746.83 $982,484.59 $900,755.70 FY24-25 JANUARY $750,055.85 $763,166.19 $858,330.73 $878,922.23 $898,848.18 $881,349.96 $1,025,429.68 $500,000.00 FY25-26 FEBRUARY $747,343.85 $784,577.85 $965,223.87 $870,243.28 $935,029.44 $913,329.01 $992,342.29 FY26-27 MARCH $250,000.00 $673,114.50 $758,530.01 $739,268.97 $761,804.55 $744,160.22 $871,781.44 $922,107.53 APRIL $769,552.84 $805,283.96 $888,320.02 $860,505.22 $945,550.77 $874,316.22 $979,305.17 $0.00 MAY $830,287.14 $888,357.25 $961,420.02 $893,277.72 $963,643.31 $901,451.65 $953,940.49 JU UST R R M BE R C H IL AY NE LY BE TO DEC R JUNE $931,868.08 $871,739.01 $844,161.50 $889,018.00 $884,427.54 $951,656.09 $961,005.74 G EM BE JA EM BE R MAR AP M JU AU C VE N UAR PT Y TOTAL $9,308,382.17 $9,705,802.19 $10,300,551.96 $10,330,469.26 $10,952,044.24 $11,263,004.86 $11,613,476.09 $884,380.32 O FE SE NO BR U AR Y AVG $775,698.51 $808,816.85 $858,379.33 $860,872.44 $912,670.35 $938,583.74 $967,789.67 $884,380.32 Use Tax for Pryor Creek FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 FY25-26 FY26-27 JULY $139,814.46 $72,780.21 $68,145.11 $110,868.18 $88,248.72 $104,056.47 $105,351.29 $119,465.93 $250,000.00 FY19-20 AUGUST $139,921.75 $20,686.72 $69,921.89 $58,688.91 $97,615.96 $99,105.20 $101,256.00 FY20-21 SEPTEMBER $46,037.38 $61,303.56 $68,791.50 $87,511.99 $77,660.56 $104,887.98 $225,902.72 $200,000.00 FY21-22 OCTOBER $73,880.30 $87,415.09 $116,979.12 $67,324.75 $99,858.54 $91,097.48 $108,764.79 FY22-23 NOVEMBER $109,959.30 $85,479.26 $76,090.86 $84,759.18 $89,908.91 $102,070.05 $148,900.74 $150,000.00 FY23-24 DECEMBER $73,391.80 $115,292.71 $78,048.71 $140,512.94 $89,807.23 $109,306.40 $220,345.50 FY24-25 JANUARY $128,366.65 $47,239.19 $163,297.12 $87,984.16 $111,299.89 $129,605.68 $140,693.61 $100,000.00 FY25-26 FEBRUARY $116,848.79 $101,872.56 $159,740.83 $92,908.68 $124,920.89 $179,206.07 $228,346.50 FY26-27 MARCH $93,213.07 $70,027.53 $112,038.64 $71,504.18 $91,761.97 $99,810.54 $106,589.08 $50,000.00 APRIL $101,408.96 $51,642.76 $70,017.53 $77,257.33 $98,947.56 $113,460.61 $136,211.96 MAY $0.00 $81,120.35 $95,247.85 $76,112.48 $95,980.06 $109,552.34 $145,313.72 $197,326.81 LY UST BE BE BE BE AR AR H IL AY E JUNE $85,146.64 $173,325.88 $101,915.75 $91,161.69 $115,172.89 $102,551.66 $146,564.05 JU G R R R R U Y U Y AR C R AP M N JU AU SE TO VE EM JA BR M PT M TOTAL $1,189,109.45 $982,313.32 $1,161,099.54 $1,066,462.05 $1,194,755.46 $1,380,471.86 $1,866,253.05 $119,465.93 C EC N EM O O FE N D AVG $99,092.45 $81,859.44 $96,758.30 $88,871.84 $99,562.96 $115,039.32 $155,521.09 $119,465.93 Page 4 of 9  Tobacco Tax for Pryor Creek FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 FY25-26 FY26-27 JULY $7,651.74 $9,952.29 $7,053.48 $6,551.62 $6,188.47 $5,074.02 $6,517.54 $5,331.06 AUGUST $7,002.62 $8,432.39 $7,836.26 $4,491.53 $6,153.49 $5,650.52 $5,778.16 $10,000.00 FY19-20 SEPTEMBER $7,626.68 $8,131.46 $7,353.37 $6,321.36 $6,196.13 $6,456.48 $6,559.96 FY20-21 OCTOBER $6,979.41 $7,502.43 $6,453.01 $6,779.97 $6,132.81 $5,272.39 $5,532.16 FY21-22 $7,500.00 NOVEMBER $7,031.16 $7,192.36 $7,400.29 $5,466.42 $5,775.52 $6,394.03 $5,799.80 FY22-23 DECEMBER $6,403.07 $7,910.53 $6,894.86 $7,068.45 $5,613.85 $6,388.62 $5,656.09 FY23-24 $5,000.00 JANUARY $6,797.30 $8,038.11 $7,739.58 $6,737.06 $5,707.55 $5,293.03 $5,016.92 FY24-25 FEBRUARY $6,340.63 $5,785.89 $4,945.37 $5,047.67 $4,855.90 $4,664.67 $5,677.38 FY25-26 MARCH $5,556.34 $5,507.90 $6,260.76 $4,853.31 $4,813.01 $4,299.71 $5,022.77 $2,500.00 FY26-27 APRIL $9,111.80 $7,684.27 $5,753.23 $5,083.05 $4,800.52 $5,013.22 $5,512.89 MAY $6,594.97 $8,952.43 $7,694.95 $5,951.36 $5,810.95 $5,937.23 $6,531.21 $0.00 JUNE $8,343.59 $7,525.81 $7,196.86 $6,133.68 $6,790.13 $5,187.44 $5,050.61 LY ST R R R R AR AR H IL AY E N JU U BE BE MBE EM Y Y AR R AP M JU TOTAL $85,439.31 $92,615.87 $82,582.02 $70,485.48 $68,838.33 $65,631.36 $68,655.49 $5,331.06 AU PT TO BE U RU C G O N M EM O C VE EC JA FE AVG $7,119.94 $7,717.99 $6,881.84 $5,873.79 $5,736.53 $5,469.28 $5,721.29 $5,331.06 SE N D B Combined Total $10,582,930.93 $10,780,731.38 $11,544,233.52 $11,467,416.79 $12,215,638.03 $12,709,108.08 $13,548,384.63 $1,009,177.31 Hotel/Motel Tax for Pryor Creek** FY19-20 FY20-21 FY21-22 FY22-23 FY23-24 FY24-25 FY25-26 FY26-27 JULY $8,077.30 $6,925.18 $10,567.69 $12,039.86 FY22-23 FY23-24 FY24-25 AUGUST $6,905.86 $6,981.74 $12,557.09 $12,731.94 $15,000.00 SEPTEMBER $14,035.81 $9,513.73 $12,162.91 $12,433.96 OCTOBER $6,741.03 $6,913.31 $9,755.84 $11,331.95 NOVEMBER $5,665.53 $8,610.19 $8,535.19 $10,302.38 $10,000.00 DECEMBER $8,951.18 $5,727.33 $6,683.72 $10,804.17 JANUARY $4,792.39 $6,605.17 $8,493.44 $10,814.55 $5,000.00 FEBRUARY $4,664.93 $6,977.64 $8,857.73 $11,037.02 MARCH $5,346.73 $8,616.24 $10,265.29 $12,458.71 APRIL $7,760.63 $9,113.11 $10,054.86 $10,460.14 $0.00 LY ST R R R R U AR H IL AY E BE BE BE BE AR AR R JU MAY $4,552.36 $9,591.36 $10,077.65 $10,994.83 JU U G EM TO VE EC Y U Y C AP M N AU C M EM N JA FE M SE BR JUNE O $8,060.78 $9,492.18 $11,079.42 $7,354.72 PT NO D TOTAL $0.00 $0.00 $0.00 $85,554.53 $95,067.18 $119,090.83 $132,764.23 $0.00 Hotel/MotelTax for Pryor Creek AVG #DIV/0! #DIV/0! #DIV/0! $7,129.54 $7,922.27 $9,924.24 $11,063.69 #DIV/0! **Note that the H/M tax allocations are NOT included in the tax distributions to the City Hotel/motel tax allocations in Pryor Creek, Oklahoma include: Pryor Area Chamber of Commerce: 30% of the tax is allocated to the Pryor Area Chamber of Commerce Pryor Public Schools: 10% of the tax is allocated to Pryor Public Schools Pryor Mainstreet: 10% of the tax is allocated to Pryor Mainstreet Local organizations: 50% of the tax is allocated as grants and awards to local organizations The Hotel/Motel Tax Allocation Board must approve all fund allocations. Page 5 of 9 7/13/26, 10:45 AM Oklahoma Taxpayer Access Point   Home Year-To-Date Tobacco/Cig Tax Choose a year, and click 'Search'. Results include all COPOs. To display a single COPO, enter the COPO. The past 5 years of data is available for searching, For data older than 5 years view Archived Data. Fiscal Year 2027  Entity 4909 - Pryo  Search Export Cop Description Distribution Date Amount 4909 Pryor 13-Jul-2026 5,331.06 5,331.06 Data is updated each business day https://oktap.tax.ok.gov/OkTAP/Web/_/#1 1/2 Page 6 of 9 7/13/26, 10:45 AM Oklahoma Taxpayer Access Point Follow Us About Newsroom Careers Contact Us © 2026 The State of Oklahoma | Terms of Use https://oktap.tax.ok.gov/OkTAP/Web/_/#1 2/2 Page 7 of 9 7/13/26, 10:45 AM Oklahoma Taxpayer Access Point   Home City Use Tax Deposit Letter Choose a year and month, and click 'Search'. Results include all cities. To display a single city, enter the city COPO. The past 5 years of data is available for searching. For data older than 5 years, view Archived Data For Treasurers: Funds have been electronically transferred to your bank account, effective the date shown, for your city's tax collections received by the Oklahoma Tax Commission during the previous month. This payment represents taxes collected during the previous month and may include interest, penalty, and delinquent remittances due from an earlier month. If there are any questions concerning this payment, please call or write Dave Francis, (405) 522-6600, Account Maintenance Division, Oklahoma Tax Commission. Year 2026  Month 07. July  Entity 4909 - Pryor  Search Export E Cffective Date Tax, Penalty & Interest Refunded Suspended Retention Interest Total 09-Jul-2026 119,881.75 0.00 0.00 599.41 183.59 119,465.93 119,881.75 0.00 0.00 599.41 183.59 119,465.93 Data is updated each business day Follow Us About Newsroom Careers Contact Us © 2026 The State of Oklahoma | Terms of Use https://oktap.tax.ok.gov/OkTAP/Web/_/#1 1/1 Page 8 of 9 7/13/26, 10:43 AM Oklahoma Taxpayer Access Point   Home City Sales Tax Deposit Letter Choose a year and month, and click 'Search'. Results include all counties. To display a single county, enter the county. The past 5 years of data is available for searching, For data older than 5 years view Archived Data. For Treasurers: Funds have been electronically transferred to your bank account, effective the date shown, for your city's tax collections received by the Oklahoma Tax Commission during the previous month. This payment represents taxes collected during the previous month and may include interest, penalty, and delinquent remittances due from an earlier month. If there are any questions concerning this payment, please call or write Dave Francis, (405) 522-6600, Account Maintenance Division, Oklahoma Tax Commission. Year 2026  Month 07. July  Entity 4909 - Pryor  Search Export E Cffective Date Tax, Penalty & Interest Refunded Suspended Retention Interest Total 09-Jul-2026 887,639.31 0.00 0.00 4,438.20 1,179.21 884,380.32 887,639.31 0.00 0.00 4,438.20 1,179.21 884,380.32 Data is updated each business day Follow Us About Newsroom Careers Contact Us © 2026 The State of Oklahoma | Terms of Use https://oktap.tax.ok.gov/OkTAP/Web/_/#1 1/1 Page 9 of 9