HxGN OnCall Suite Executive Board

AGENDA HxGN OnCall Suite Executive Board Meeting Hybrid Regular Meeting Reno City Hall, 12th Floor Conference Room Tuesday, February 20, 2024 01:00 p.m. Members: Cody Shadle, City of Reno Jennifer Felter, Washoe County Chief Kathryn Nance, City of Reno Sheriff Darin Balaam, Washoe County Sheriff's Office Tara Edmonson, City of Sparks Shannon Popovich, REMSA Sheila Lichius-Ill, City of Sparks Staff Liaison: Krysti Smith Public Notice: This agenda has been physically posted in compliance with NRS 241 (notice of meetings) at Reno City Hall – 1 East First Street, Reno, Nevada 89501. In addition, this agenda has been electronically posted in compliance with NRS 241 at http://www.reno.gov, and NRS 232 at https://notice.nv.gov/. To obtain further documentation regarding posting, please contact the City Clerk’s Office at (775) 334-2030 or cityclerk@reno.gov. This meeting will be held at Reno City Hall in the 12th Floor Conference Room and via the Zoom video conference platform. Members of the public wishing to attend the meeting may do so at the designated physical location or may hear, observe, and provide public comment virtually by pre-registering using the following link: https://bit.ly/3uupWMD You can also join the meeting by typing https://zoom.us/ into your computer browser, clicking “Join a Meeting” on the Zoom website, and entering this Webinar ID: 836 3448 6159. NOTE: This option will require a computer with audio and video capabilities. Alternatively, you can join the meeting by telephone only by dialing 1(669)444-9171 entering the Webinar ID: 83634486159#. Accommodation: The City of Reno, in compliance with the Americans with Disabilities Act, wishes to make all of its public meetings accessible to the public. Persons who require special accommodation or assistance in attending this meeting may contact Krysti Smith at (775)433-8681 at least 48 hours in advance so that arrangements can be made. Supporting Material: Staff reports and supporting material for the meeting are available by contacting Krysti Smith at (775)433-8681 or smithk@reno.gov, and on the City’s website at http://www.reno.gov/meetings. Pursuant to NRS 241, supporting material is made available to the general public at the same time it is provided to the public body. Order of Business: The presiding officer shall determine the order of the agenda and all questions of parliamentary procedure at the meeting. Items on the agenda may be taken out of order. The public body may combine two or more agenda items for consideration, remove items from the agenda, and/or delay discussion on or continue scheduled agenda items at any time. Items scheduled to be heard at a specific time will be heard no earlier than the stated time but may be heard later. Public Comment: In-Person Persons wishing to address the public body at the meeting shall submit a “Request to Speak” form to Krysti Smith. Virtual Pursuant to NRS 241, persons not in attendance who wish to submit public comment may do so by: (1) completing the online public comment form found at reno.gov/publiccomment; (2) sending an email to smithk@reno.gov; (3) leaving a voicemail at (775)433-8681; or (4) during the virtual public comment period of the meeting. To provide public comment via Zoom, log in to the Zoom webinar at the above link and utilize the “Raise Hand” feature during any public comment period. To provide public comment via telephone only, press *9 to “Raise Hand” and *6 to mute/unmute. Public comment is limited to three (3) minutes per person. Unused time may not be reserved by the speaker, nor allocated to another speaker. No action may be taken on a matter raised under general public comment until the matter is included on a subsequent agenda as an action item. Comments received prior to 4:00 p.m. on the day preceding the meeting will be transcribed, provided to the public body for review, and entered into the record. Comments received after 4:00 p.m. on the day preceding the meeting will be provided to the public body for review prior to adjournment and entered into the record. A Introductory Items A.1. Pledge of Allegiance A.2. Call to Order/Roll Call A.3. Public Comment (Non-Action Item) A.4. Approval of the Agenda (For Possible Action) – 20 February 2024 B Consent Agenda C Business Items C.1. Discussion and potential appointment of one individual as the HxGN OnCall Suite Executive Board Meeting Chair from the following board members: Sheriff Darin Balaam, Washoe County; Tara Edmonson, City of Sparks; Jennifer Felter, Washoe  County; Sheila Lichius-Ill, City of Sparks; Chief Kathryn Nance, City of Reno; Cody Shadle, City of Reno. (For Possible Action) C.2. Discussion and potential appointment of one individual as the HxGN OnCall Suite Executive Board Meeting Vice Chair from the following board members: Sheriff Darin Balaam, Washoe County; Tara Edmonson, City of Sparks; Jennifer Felter, Washoe County; Sheila Lichius-Ill, City of Sparks; Chief Kathryn Nance, City of Reno; Cody Shadle, City of Reno. (For Possible Action) C.3. Review, discussion, and possible action to approve of the annual operating budget not to exceed $1,930,527 for the HxGN OnCall Suite to be submitted to the Managers Board on or before March 15th; discussion to include, but not be limited to, a review of the HxGN OnCall Suite accounts, review of project expenditures to date, and expected expenditures in the current fiscal year and fiscal year 2024-2025. (For Possible Action) C.4. Review, discussion, and possible request for funding and/or reimbursement not to exceed $1,930,527 for the Fiscal Year 2024-2025 on behalf of the Partner Agencies from the 911 Emergency Response Advisory Committee (“ERAC”) for joint requests for eligible dispatch infrastructure and technology related to the implementation and operation of the HxGN OnCall Suite. (For Possible Action) C.5. Review, discussion, and possible approval of items not included in the annual budget for amounts exceeding $0.00 and up to $25,000 per item. (For Possible Action) C.6. Review, discussion, and possible direction to the board or staff regarding creation of the HxGN OnCall Suite Operations Manual, including but not limited to, establishing a timeframe for manual creation and completion and identifying the goals or priorities of the manual. (For Possible Action) D Announcements/Reports D.1. Update on general HxGN OnCall Suite implementation project, including, but not limited to, facility accommodations and technological accommodations, project adjustments (current/future) and the timeline. (Non-Action Item) E Public Comment (Non-Action Item) F Adjournment (For Possible Action)