City Council

City Council Agenda City Council - Regular Session August 19, 2024 6:00 p.m. Attending and Viewing the Meeting: Attend the Meeting in Person: Government Center Council Chamber, 151 4th Street SE View Meeting: Cable TV on Channels 180 or 188 Watch & Listen via Zoom: https://bit.ly/2OGnZYB Telephone in and Listen via Zoom: Call: 1-312-626-6799 Webinar ID: 912 4541 8192 Passcode: 162027 If you have a disability and require a reasonable accommodation to fully participate in the City Council meeting, please contact the City Clerk’s office at least 2 business days before the Council meeting via email (cityclerk@rochestermn.gov) or telephone (507-328-2900) or TTY/TDD (507-328-2900) to discuss your accessibility needs. Pledge of Allegiance Vision, Principles, and Priorities for the City of Rochester A. Open Comment Period View the open comment period guidelines online. A.1. Sign-up In Person 30 Minutes before the meeting. View Open Comment guidelines for additional ways to participate. Virtual participation is not available at this time. B. Call to Order/Roll Call C. City Administrator's Report D. Mayor's Report E. Order of Agenda F. Consent Agenda F.1. Minutes for the City Council Meeting of August 5, 2024 Accepting the minutes and video of the August 5, 2024, Council meeting as the official record of the City Council. F.2. Accounts Payable for August 19, 2024 Approving the listing of total disbursements for August 19, 2024, in the amount of $10,405,752.57 including investment purchases of $0 and accounts payable of $10,405,752.57. 1 F.3. Capital Projects - Semi-Annual Transfer of Funds Adopting a Resolution closing completed improvement projects, or completed phases within specific projects, and transferring funds pursuant to the City Charter, Section 11.10; and to transfer the stated amounts to fund active projects listed in Item No. 2 of the attached Resolution. F.4. Annual Gambling Permit - Byron Youth Football Association at Wildwood Sports Bar and Grill Adopting a Resolution authorizing the issuance of an initial annual gambling permit for the Byron Youth Football Association, operating at Wildwood Sports Bar and Grill, located at 1517 16th St SW, Suite C. F.5. Rochester International Airport (RST) Minimum Standards for Commercial Aeronautical Services Authorizing the Airport Minimum Standards for Commercial Aeronautical Services. F.6. Grant Acceptance and Professional Services Agreement for General Aviation (GA) Apron Reconstruction & Expansion Design Services at the Rochester International Airport (RST) 1. Authorizing a professional services agreement with Mead & Hunt for general aviation apron reconstruction and expansion design services at the Rochester International Airport (RST) and 2. Adopting a Resolution accepting the grant and authorizing execution of grant agreements with the State of Minnesota. 3. Adopting a Resolution accepting the grant and authorizing execution of grant agreements with the Federal Aviation Administration (FAA). F.7. Cooperative Construction Agreement with the State of Minnesota - Minnesota Department of Transportation (District No. 6) Authorizing a cooperative construction agreement between the State of Minnesota - Department of Transportation and the City of Rochester/Rochester International Airport. F.8. Release of Parcel by Olmsted County from Public Use Deed Restriction Adopting a Resolution requesting that Olmsted County release the North 42 feet of Lot 2, Block 6, Elliot's Resubdivision of 6 and 11, Parcel Identification Number (PIN) 74.35.31.005860, from the use restriction included in the Conveyance of Forfeited Lands Deed from the State of Minnesota. F.9. Council Support for Creating a City Staff Position Utilizing Grant Funds from the U.S. Environmental Protection Agency Community Change Grant 1. Adopting a Resolution acknowledging the City's support and sponsorship of an application to the Environmental Protection Agency's Community Change Grant to help expand the existing community housing rehabilitation, housing weatherization, and energy upgrade programs; and 2. Authorizing utilization of the grant to create a full-time Rehab Coordinator/Program Manager role. F.10. 2024 Update to the Rochester-Olmsted County Affordable Housing 4(d) Tax Classification Incentive Program Authorizing minor modifications to the Rochester-Olmsted County Affordable Housing 4(d) Tax Classification Incentive Program, including rent maximums for new construction to allow greater flexibility. 2 F.11. Agreement with Bolton & Menk for Professional Services Related to Updating the Comprehensive Plan, Planning 2 Succeed (P2S) Rochester 2040 Authorizing execution of a professional services agreement with Bolton & Menk in an amount not to exceed $61,627 to update the City of Rochester's Comprehensive Plan, Planning 2 Succeed (P2S) Rochester 2040. F.12. Proposed Ordinance Amendment to Rochester Code of Ordinance Section 2-13-1 of Chapter 2-13 Relative to the Police Policy Oversight Commission 1. Approving an Ordinance amendment to Rochester Code of Ordinance Section 2-13-1 of Chapter 2-13 relative to the establishment of members to the Police Policy Oversight Commission. 2. Directing the City Attorney to give the official Ordinance a First Reading at said meeting under Ordinance First Reading section. F.13. Grant Agreement with the Minnesota Department of Public Safety Office of Justice Programs (OJP) for Fiscal Year 2025 Crime Victim Services Grant Adopting a Resolution authorizing renewal of a Crime Victim Services Grant in the total amount $150,154 with the Minnesota Department of Public Safety Office of Justice Programs (OJP) for Fiscal Year 2025. F.14. Department of Transportation Charging and Fueling Infrastructure Grant Adopting a Resolution authorizing an application for the U.S. Department of Transportation Charging and Fueling Infrastructure Grant. F.15. Purchase and Installation Agreement with Safety Vision for Fixed-Route Bus Camera and Component Replacements Adopting a Resolution authorizing an agreement with Safety Vision in the amount $136,471.85 for the purchase and installation of cameras and associated components for 25 of Rochester Public Transit's (RPT) fixed-route busses. F.16. Contract Award: Ti-Zack Concrete, LLC for Bus Stop Improvements - Project No. J2092 Adopting a Resolution authorizing the award of a contract to Ti-Zack Concrete, LLC, in the amount of $160,606.19, for Bus Stop Improvements - Project No. J2092. F.17. Septic System/Sanitary Sewer Utility Connection Agreement with Troy Lindloff and Emily Colbenson - 2323 Merrihills Dr SW Authorizing a Septic System/Sanitary Sewer Utility Connection Agreement with Troy Lindloff and Emily Colbenson to allow for repair or replacement of the current septic system serving their property until the property can be connected to municipal sanitary sewer at a later date. F.18. Construction Manager at Risk Contract Guaranteed Maximum Price for Construction of Water Reclamation Plant Liquid and Solids Upgrade - Project No. J4411 Adopting a Resolution approving a Contract Amendment to the existing Construction Manager At Risk contract for a Guaranteed Maximum Price of $91,289,525 for the construction of Water Reclamation Plant Liquid and Solids Treatment Upgrade - Project No. J4411. F.19. Engineering Services Contract with Brown and Caldwell Engineering for Rochester Liquid and Solids Upgrade - Project No. J4411 Authorizing a professional services agreement with Brown and Caldwell in an amount not-to- exceed $2,303,550 for construction phase services of the Rochester Water Reclamation Plant Liquid and Solids Upgrade - Project No. J4411. 3  F.20. Engineering Services Contract with Brown and Caldwell Engineering for Rochester Disinfection Basin Upgrade - Project No. J4412 Authorizing a professional services agreement with Brown and Caldwell in an amount not-to- exceed $158,400 for construction phase services of the Rochester Water Reclamation Plant Disinfection Basin Upgrade - Project No. J4412. F.21. Loan Assurance Resolution for Rochester Liquid and Solids Upgrade - Project No. J4411 Adopting a Resolution authorizing funding assurance for the Water Reclamation Plant Liquid and Solids Upgrade - Project No. J4411. F.22. City-Owner Contract: Public Improvements to Serve Scenic Oaks West Third Subdivision - Project No. J5611 Authorizing: 1. A City-Owner contract for Project No. J5611, "Public Improvements to Serve Scenic Oaks West Third Subdivision," with City execution conditional upon project and grading plan approvals, and Contractor's submission of the appropriate bond and insurance documentation and; 2. A professional technical services contract with GGG, Inc., dba G-Cubed, for $99,300 for work related to Project No. J5611, "Public Improvements to Serve Scenic Oaks West Third Subdivision," subject to City execution of the City-Owner contract. F.23. City-Owner Contract: Public Watermain & Hydrant to Serve Premier Bank - Project No. J5615 Authorizing: 1. A City-Owner contract for Project No. J5615, "Public Watermain & Hydrant to Serve Premier Bank," with City execution conditional upon project and grading plan approvals, and Contractor's submission of the appropriate bond and insurance documentation and; 2. A professional technical services contract with WSE Massey Engineering & Surveying, Ltd., for $6,960 for work related to Project No. J5615, "Public Watermain & Hydrant to Serve Premier Bank," subject to City execution of the City-Owner contract. F.24. City-Owner Contract: Public Improvements to Serve Cassidy Farms First Subdivision, Phase 1 - Project No. J5555 Authorizing: 1. A City-Owner contract for Project No. J5555, "Public Improvements to Serve Cassidy Farms First Subdivision, Phase 1," with City execution conditional upon project and grading plan approvals, and Contractor's submission of the appropriate bond and insurance documentation and; 2. A professional technical services contract with Widseth Smith Nolting & Associates, Inc., for $109,767 for work related to Project No. J5555, "Public Improvements to Serve Cassidy Farms First Subdivision, Phase 1," subject to City execution of the City-Owner contract. F.25. Transfer of City-Owned Lot at 421 3rd St NW Lot to Three Rivers Community Action Authorizing execution of a purchase agreement to transfer the City-Owned lot at 421 3rd St NW to Three Rivers Community Action for the potential development of a low-density housing opportunity. Public Hearing Guidelines View the public hearing guidelines online. Sign-up In Person 30 Minutes before the meeting. View Public Hearing guidelines for additional ways to participate. Virtual participation is not available at this time. G. Public Hearings 4  G.1. 2024 Transit Program of Projects Federal Transit Administration Adopting a Resolution authorizing the filing of 2024 Transit Program of Projects and the subsequent submission of grant applications and execution of grant contracts. G.2. Final Plat No. CD2024-020PLAT, by Robert Fleming, to be known as Century Village Adopting a Resolution approving Final Plat No. CD2024-020PLAT by Robert Fleming, to be known as Century Village, with three conditions, for the subdivision of 17.80 acres into 72 residential lots, two common area lots, and two outlots. H. Reports and Recommendations H.1. Parking System Evaluation and Rate Study Receiving and Filing the Parking System Evaluation and Rate Study final report. H.2. Sustainability and Resiliency Community Work Plan Accepting the Sustainability and Resiliency Community Work Plan as a City of Rochester guiding document. H.3. Additional Funding for 2025 Community Building Fund Applications 1. Adopting a Resolution reallocating additional funding of $50,000 to the Community Building Fund (CBF), increasing the program budget to a total of $100,000, to support 2024 and 2025 CBF applications. 2. Authorizing the additional funds to be distributed to CBF applications requesting between $5,001 - $20,000, subject to additional application requirements. I. Council Initiated Actions J. Ordinance First Readings J.1. Proposed Ordinance Amendments to Rochester Code of Ordinances Chapter 11-2. Motorized Golf Carts Receiving and Filing proposed Ordinance amendments to Rochester Code of Ordinances (RCO) "Ch. 11-2. Motorized Golf Carts" to allow for permitting and operation of golf carts on any City street with a speed limit of 25 miles per hour or less and giving them a first reading. J.2. Proposed Ordinance Amendment to Rochester Code of Ordinance Section 2-13-1 of Chapter 2-13 Relative to the Police Policy Oversight Commission Receiving and Filing a proposed Ordinance amendment to Rochester Code of Ordinance Section 2-13-1 of Chapter 2-13 relative to the establishment of members to the Police Policy Oversight Commission and giving it a first reading. K. Ordinance Second Readings L. Tabled Items M. Other Business N. Adjournment 5