Labor Day Parade Advisory Board

Celebrating 41 Years! ROCK ISLAND LABOR DAY PARADE ADVISORY BOARD Eleventh Meeting Monday, August 18, 2025, at 4:30 p.m. Conference Room – RIFAC Agenda Topic Who Vote Inform 1. Welcome – Introductions Mary X 2. Additions to the Agenda? All X 3. Approval of August 11, 2025, meeting minutes All X 4. Treasurers Report • Review Budget Report • Budget for 2025: $16,750 2024: $24,000/Actual $25,000 Dan X • Entries to date + Music 5. Discussion Items ✓ Music Sponsorship funding: HS/Univ. up to $550 ✓ Parade Dedication Yes – Valley Construction/100th Year - Banner ✓ Parade Give-aways: Mayor-cups - yes Ribbons/no ✓ Decorations/add balloons All X ✓ Post parade meeting/ Vote! ✓ Shirt Order: KJW managing ✓ Line-up Format Changes – Dan 6. Planning #40 – Staging ✓ Theme: “Rockin’ the Arts” o Promotion schedule – see second page/Press Releases/WHBF ✓ Online Registration/Parade Route Map ✓ Announcer Confirmation/Notebook Bos Electronics set ✓ Email to schools via District office ✓ Secure Facility Use: WJHS and RIHS All ✓ Post parade Clean–up: Youth Services Bureau/$400 ✓ Porta Potties and Golf Carts - set o Secure Flatbeds o Secure Volunteers – Review areas / Banner Carriers o Citizen of the Year program: Carriage set – need cars o Attractions: Weinermobile, Big Wheel Bicyclists, Horses + SANTA 7. Misc. Items of Concern All X 8. Public Comments* All X 9. Adjourn – Next meeting dates: August 25: Public Line-up meeting: 23rd Volunteer: 30th Thanks for your support of this great Rock Island event! ☺ 2025 Musical/Attractions/Other Entries Musical Groups Fee range: $350/$400/$450/$500/$800* 2025 Sponsorship fees change: University and High School Bands: $550 7/25 Fee Sponsor University Bands ✓ St. Ambrose University $550 TBD High School Bands: $550 (increased in 2018) ✓ RIHS (2026 100th year!) $550 McDonald’s of RI ✓ Rockridge $550 Wheelan-Pressly Flatbed Favorites: Fee $350/$450 with flatbed and driver 1. Mueller Band/Royal Pop / $350 Flatbed/Driver: Sharpe Sponsor: 2. Sheltered Reality Band/ x2 ? Flatbed /Driver: Monson Tow Sponsor: 3. Big River Brass Band / $350 Flatbed /Driver: Sponsor: 4. Lee Blackmon / $350 Flatbed /Driver: Sponsor: 5. Grey Wolf (place early)/ $500 Flatbed /Driver: Sponsor: Townships ? 6. Audelia G and DJ Guerreo $ Flatbed /Driver: Sponsor: Carmen’s Past: Flatbed provider options: QC Towing, Monson, Sharpe, R&D Towing / Some drivers paid $100 (from donation) Marching Units/Music/Horses/Attractions ✓ Rocha/Los Charros Riders No fee – paid for food @ $700 ✓ Horse & Carriage $1,500 – for horse & carriage ✓ Isa Balloons: Beginning only o Other ideas?? Mailing/Promotion Schedule for 2025 • August: Entry placement mailing/WHBF promo/ Press Release • Entry staging mailing – EMAIL Ongoing: Facebook posts 2025 Citizen of the Year Category Winners Vehicle Provider Parade Marshal TDR Carriages ❑ City Employee: Tammy Mendoza ❑ Education: Jarrin Williams ❑ Individual: Kathy Lelonek ❑ Organization: WVIK ❑ Professional: Jack Cullen ❑ Veteran: Marshall Glover ❑ Youth: Jeremiah Evans ❑ Artist/Creator Dave Sebben ❑ Business Huckleberry’s *PUBLIC COMMENT - Members of the Public are permitted to speak after standing and stating their names. Public comment will be limited to 3 minutes per person, per subject. Board response to public comment is not required. Comments can be emailed up to Noon on day of meeting to marychapp2002@gmail.com Please type Public Comment in the subject line and these comments will be read at the meeting. Any person with disabilities who wishes to attend and requires a special accommodation should notify Mary Chappell, at marychapp2002@gmail.com, at least 24 hours prior to the scheduled meeting.