Parks and Recreation Board

Page 1 ROCK ISLAND PARKS & RECREATION – PARK BOARD May 20th, 2025 Park and Recreation Board Meeting – 5:30 p.m. Rock Island Fitness & Activity Center 4303 24th Street, Rock Island, Il. AGENDA 1. Call to order 2. Audience - Public Comment 3. Approval of the Minutes a. Approval of April Minutes 4. Correspondence a. Thank You: Alleman Catholic High School b. Thank You: Junior Board of Rock Island c. Thank You: Ministry of Hope and Healing to the Hurting d. Thank You: WQPT Quad Cities PBS e. Thank You: Quad City Animal Welfare Center 5. Finances: a. Monthly Report from Finance Department b. Bills for the month of April 2025: $643,855.04 6. Directors Reports: a. Director’s Report b. Assistant Director’s / Golf Services Report 7. Rock Island Fitness and Activity Center & Whitewater Junction: a. Managers’ Reports b. Preschool Report 8. Golf Maintenance: a. Golf Superintendents Reports i. Highland Springs  Page 2 ii. Saukie 9. Recreational Field Reports: a. Community Rec & Adaptive Programming b. Special Events & Fundraising Manager c. Marketing d. Sports Programming 10. Park Field Reports: a. Sports Fields Maintenance Manager Report b. Chief Horticulturist Report 11. Business: a. Backwater Gambler’s Presentation b. Special Event Application: Family Fun Fest c. Special Event Application: Bodies Race Company 12. Items Not on the Agenda (Action cannot be taken on an item not on the agenda) 13. Adjourn  Page 3 CITY OF ROCK ISLAND PARK BOARD MEETING RIFAC, Room 5 Rock Island IL 61201 4/15/25– Minutes 1. Call to Order President Fred Dasso called the meeting to order at 5:30 pm. 2. Attendance Members Present: Fred Dasso, Mike Foley, John McEvoy, Paul Hansen, Bill Anderson Members Absent: Venessa Taylor Staff Present: John Gripp, Executive Director; Todd Winter, Assistant Director; Kimberly Kruse, Parks Administrative Office Manager Staff Absent: none Audience: none 3. March Park Board Minutes Minutes are adopted as written. 4. Correspondence Thank you from Morrie Unterscheidt was recognized. 5. Monthly Report from Finance Department as of February 2025 was given 6. Approval of the Bills for the Month of March for $230,435.97 Mr. Dasso: Aye Mr. Foley: Aye Mr. McEvoy: Aye Ms. Taylor: Abs Mr. Hansen: Aye Mr. Anderson: Aye 7. Director’s Report and other reports Monthly Reports given by Executive Director and Assistant Director as written in the park board packet available on the rigov.org website. 8. New Business Motion to approve QC Pride Festival event made by Mr. Foley. Seconded by Mr. Hansen. All said yes.  Page 4 Motion to approve Evening of Opera event made by Mr. Anderson. Seconded by Mr. McEvoy. All said yes. Motion to approve Petting Zoo in the Park event made by Mr. Anderson. Seconded by Mr. Foley. All said yes. Motion to approve Multi Church Service event made by Mr. Hansen. Seconded by Mr. Anderson. All said yes. Motion to approve Floatzilla event made by Mr. Anderson. Seconded by Mr. Foley. All said yes. Motion to approve MoPars in Sunset event made by Mr. McEvoy. Seconded by Mr. Hansen. All said yes. 9. Other Business None The meeting was adjourned at 6:08 pm _________________________________________ Kimberly B Kruse, Parks & Recreation Admin Office Manager Page 5 Page 6 Page 7 Page 8 Page 9  Page 10 PARKS AND RECREATION MONTHLY FINANCIAL REVIEW STATEMENT OF REVENUES AND EXPENDITURES For the One Month Ended March 31, 2025 REVISED % OF ORIGINAL BUDGET BUDGET YTD ACTUAL BUDGET ADMIN REVENUES 253,126.00 253,126.00 63,532.49 25% EXPENDITURES* 859,336.00 859,336.00 198,026.57 23% NET (606,210.00) (606,210.00) (134,494.08) PARKS MAINTENANCE REVENUES 1,445,405.00 1,445,405.00 600.00 0% EXPENDITURES* 1,386,515.00 1,686,159.82 295,314.62 18% NET 58,890.00 (240,754.82) (294,714.62) RECREATION PROGRAMS REVENUES 1,263,262.00 1,263,262.00 27,361.50 2% EXPENDITURES* 814,783.00 720,858.00 129,028.79 18% NET 448,479.00 542,404.00 (101,667.29) WHITEWATER JUNCTION REVENUES 510,900.00 510,900.00 160.00 0% EXPENDITURES* 507,424.00 513,274.00 19,562.19 4% NET 3,476.00 (2,374.00) (19,402.19) HIGHLAND SPRINGS GOLF COURSE REVENUES 1,322,250.00 1,327,250.00 42,046.90 3% EXPENDITURES* 1,142,565.00 1,148,765.00 113,962.26 10% NET 179,685.00 178,485.00 (71,915.36) SAUKIE GOLF COURSE REVENUES 704,750.00 704,750.00 286,651.78 41% EXPENDITURES* 810,778.00 811,778.00 62,656.30 8% NET (106,028.00) (107,028.00) 223,995.48 GOLF PRO SHOP REVENUES 45,050.00 45,050.00 1,181.80 3% EXPENDITURES* 30,200.00 30,200.00 (5,209.72) -17% NET 14,850.00 14,850.00 6,391.52 ROCK ISLAND FITNESS AND ACTIVITY CENTER REVENUES 1,751,827.00 1,751,827.00 421,956.60 24% EXPENDITURES* 1,435,482.00 1,527,207.00 308,167.60 20% NET 316,345.00 224,620.00 113,789.00 SCHWIEBERT RIVERFRONT PARK REVENUES 156,916.00 156,916.00 2,955.00 2% EXPENDITURES* 161,603.00 161,603.00 6,531.12 4% NET (4,687.00) (4,687.00) (3,576.12) TOTAL (LESS CAPITAL PROJECTS) REVENUES 7,453,486.00 7,458,486.00 846,446.07 11% EXPENDITURES* 7,148,686.00 7,459,180.82 1,128,039.73 15% DEPRECIATION 566,970.00 566,970.00 - NET (262,170.00) (567,664.82) (281,593.66) CAPITAL PROJECTS (HODGE PARK TRAIL, HIGHLAND SPRINGS & SAUKIE CLUBHOUSES) REVENUES - - - #DIV/0! EXPENDITURES* 304,800.00 1,157,562.75 248,579.35 31% NET (304,800.00) (1,157,562.75) (248,579.35) *LESS DEPRECIATION  Page 11 PARKS AND RECREATION PRELIMINARY MONTHLY FINANCIAL REVIEW 2 YEAR COMPARISON FOR THE ONE MONTH ENDED MARCH 30, 2025 & 2024 During the budget process for CY 2025, $507,866 was transferred from the General Fund surplus to the Parks and Recreation Fund to assist with balancing the 2025 budget. The City's annual audit for CY 2024 will be held in April 2025. All applicable audit adjustments will be performed once the audit is completed. Monthly depreciation for 2025 will not be calculated until after the annual audit adjustments have been performed, but are still reflected in the 2024 actuals. The Parks and Recreation Fund will receive property tax revenue for 2025 beginning in May. 1. Revenue: Golf Down $28,135 (37%) from the same period in 2024 Memberships Up $17,840 (9%) from the same period in 2024 Programs Up $24,485 (14%) from the same period in 2024 Concessions Down $4,411 (25%) from the same period in 2024 Rentals Down $19,067 (49%) from the same period in 2024 2. Wage Expenses are down $11,366 (2%) from the same period in 2024 3. Supply and Service Expenses are up $36,769 (9%) over the same period in 2024 4. Year-to-date Revenues and Transfers - All sources 2025 2024 $ 846,446 $ 681,844 5. Year-to-date Expenditures and Transfers - All sources - Excluding Depreciation Expense and Loss - Sale of Asset 2025 2024 $ 1,376,619 $ 1,079,725 6. Year-to-date Excess of Revenues over Expenditures excluding Depreciation Expense and Loss - Sale of Asset 2025 2024 $ (530,173) $ (397,881) Permanent Notes In 2017, the City of Rock Island adopted a new policy on the purchase of capital assets. Beginning in 2017, only purchases $25,000 and over would be considered capital assets and depreciated over a period of time. Purchases under the $25,000 threshhold would be recorded as an expense in the year of the purchase. The previous threshhold was $10,000. The City's auditors suggested staff retroactively apply the new threshhold to all capital assets regardless of when the asset was purchased. This resulted in a loss on the disposal of this equipment of $200,226 which was not been included in expenditures for comparison reasons. This is a one-time charge as all of Park's capital assets under $25,000 have been removed from the capital asset list as of this report. The removal of these assets reduced Park's annual depreciation expense by approximately $42,000 ($3,500 per month). During the 2018 audit, the auditors determined that the disposals were from prior years and created a journal entry to remove the loss from the 2018 books. 2018 also had an additional expense of approximately $370,000 due to payments for accelerated payouts to IMRF. These payouts were for the years 2015-2017 when a few employees retired and were paid for their unused vacation time. The severance pay raised the retirees annual income and also raised the amount of their pension benefit which is why IMRF requested these additional funds. Since the expenditures were for years that are closed to adjustments, they had to be posted to 2018. This large amount should be a one time event due to the limitations that the city has placed on vacation time carried over each year. This event also caused the audit pension liability adjustment to be an unusually high amount in just under $1 million dollars. Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 1 Page 12 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- PARK/REC ADMINISTRATION 17608 ATHENA ENERGY SERVICES HOLDINGS LLC admin gas 100.00 555 PARK & RECREATION admin gas 100.00 555 PARK & RECREATION ------------- 200.00 00560 MIDAMERICAN ENERGY elec/admin 100.00 555 PARK & RECREATION 01240 OFFICE MACHINE CONSULTANTS INC COPY CHARGES 1/1/25-3/31/25 105.45 555 PARK & RECREATION COPY CHARGES 1/1/25-3/31/25 15.17 555 PARK & RECREATION ------------- 120.62 TOTAL : 420.62 RECREATION 19126 AUSTIN HICKS soccer ref 72.00 555 PARK & RECREATION 18243 CHRIS ONTIVEROS tennis lessons 320.00 555 PARK & RECREATION 00387 CITY OF ROCK ISLAND douglas park food/bev lic 2025 100.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 42.36 555 PARK & RECREATION 17917 ENTERPRISE FM TRUST Enterprise Lease 1352.40 555 PARK & RECREATION 09929 EUCLID BEVERAGE OF GALESBURG douglas beer 272.40 555 PARK & RECREATION douglas alcohol startup balanc 1000.00 555 PARK & RECREATION ------------- 1272.40 17985 G & M DISTRIBUTORS INC douglas beer 136.00 555 PARK & RECREATION 18655 KARINA CASTANEDA soccer ref 54.00 555 PARK & RECREATION soccer ref 54.00 555 PARK & RECREATION ------------- 108.00 00560 MIDAMERICAN ENERGY elec/complex 229.10 555 PARK & RECREATION elec/hauberg 489.67 555 PARK & RECREATION gas/hauberg 731.78 555 PARK & RECREATION ------------- 1450.55 01781 MILLENNIUM/BFI hauberg garbage 159.80 555 PARK & RECREATION 01240 OFFICE MACHINE CONSULTANTS INC COPY CHARGES 1/1/25-3/31/25 591.51 555 PARK & RECREATION COPY CHARGES 1/1/25-3/31/25 316.34 555 PARK & RECREATION ------------- 907.85 Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 2 Page 13 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 04795 PAPER 101 rec paper order 400.00 555 PARK & RECREATION 01067 PERFORMANCE FOOD GROUP TPC douglas food 133.20 555 PARK & RECREATION douglas food 141.21 555 PARK & RECREATION dougals food 483.48 555 PARK & RECREATION douglas trails, foil sheets 147.27 555 PARK & RECREATION ------------- 905.16 18183 QC CUSTOM TEES & MORE adv camp kids shirts 782.00 555 PARK & RECREATION adv camp staff shirts 140.00 555 PARK & RECREATION soccer tees 60.00 555 PARK & RECREATION soccer uniforms 240.00 555 PARK & RECREATION soccer names/numbers on tees 1248.00 555 PARK & RECREATION soccer uniforms 1417.50 555 PARK & RECREATION ------------- 3887.50 01174 STERN BEVERAGE INC douglas beer 261.25 555 PARK & RECREATION douglas beer 43.00 555 PARK & RECREATION ------------- 304.25 10920 STUARD & ASSOCIATES hauberg elevator inspec 255.00 555 PARK & RECREATION 18067 THYMET PEST CONTROL / BCRGEHN INC hauberg bug spray 26.00 555 PARK & RECREATION hauberg pest control 60.00 555 PARK & RECREATION ------------- 86.00 11026 VERIZON WIRELESS 309-520-4520 35.01 555 PARK & RECREATION 17008 WP BEVERAGE LLC douglas drinks 1081.42 555 PARK & RECREATION TOTAL : 12875.70 WHITEWATER AQUATIC CTR 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 31.77 555 PARK & RECREATION 18091 GLOBAL SECURITY SERVICES-IA wwj security monitor 150.00 555 PARK & RECREATION 19124 LEGACY CONSTRUCTION SERVICES GROUP INC. Shade structures 2 ea 9399.00 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY gas/whitewater junction 198.65 555 PARK & RECREATION elec/whitewater junction 893.98 555 PARK & RECREATION ------------- 1092.63 TOTAL : 10673.40 Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 3 Page 14 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- SCHWIEBERT RIVERFRONT PA 08923 BALL HORTICULTURAL COMPANY SRP plants 400.00 555 PARK & RECREATION SRP plants 52.23 555 PARK & RECREATION ------------- 452.23 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 5.29 555 PARK & RECREATION 18091 GLOBAL SECURITY SERVICES-IA SRP security monitor 105.00 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec/schwiebert 538.17 555 PARK & RECREATION 01370 MORRIS & COMPANY ENT RWB kid's entertainment 1800.00 555 PARK & RECREATION TOTAL : 2900.69 PARKS 08923 BALL HORTICULTURAL COMPANY parks shipping 61.00 555 PARK & RECREATION munic plants 675.45 555 PARK & RECREATION hort plants 558.11 555 PARK & RECREATION hort plants 591.27 555 PARK & RECREATION munic plants 591.27 555 PARK & RECREATION hort plants 718.63 555 PARK & RECREATION parks shipping 100.15 555 PARK & RECREATION parks shipping 183.00 555 PARK & RECREATION ------------- 3478.88 05754 BREEDLOVE'S SPORTING GOODS intown field paint 195.00 555 PARK & RECREATION douglas field paint 895.00 555 PARK & RECREATION ------------- 1090.00 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 5.29 555 PARK & RECREATION TELEPHONE SERVICES 15.88 555 PARK & RECREATION ------------- 21.17 01141 D & K PRODUCTS intown supplies 532.00 555 PARK & RECREATION douglas material 673.50 555 PARK & RECREATION douglas supplies 2728.20 555 PARK & RECREATION intownmaterial 298.00 555 PARK & RECREATION douglas sports turf ignition 375.00 555 PARK & RECREATION ------------- 4606.70 18447 DS EXCAVATING LTD Hodge Park path 16848.00 555 PARK & RECREATION 17917 ENTERPRISE FM TRUST Enterprise Lease 450.80 555 PARK & RECREATION 18547 ESI ENVIRONMENTAL SERVICES LLC parks portapots 205.00 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 4 Page 15 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 00199 INTERSTATE BATTERY OF THE QC hort lg ibl gld 56.95 555 PARK & RECREATION 00528 MENARDS INC 12x2 teks pfh wing,2x10 green 384.06 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY gas/parks 760.23 555 PARK & RECREATION elec/parks 2798.57 555 PARK & RECREATION ------------- 3558.80 01781 MILLENNIUM/BFI parks garbage 83.79 555 PARK & RECREATION 01240 OFFICE MACHINE CONSULTANTS INC COPY CHARGES 1/1/25-3/31/25 11.44 555 PARK & RECREATION 00607 RIVERSTONE GROUP INC parks screenings 18.48 555 PARK & RECREATION intown sports ag 72.96 555 PARK & RECREATION parks screenings 18.48 555 PARK & RECREATION parks screenings 36.96 555 PARK & RECREATION ------------- 146.88 18067 THYMET PEST CONTROL / BCRGEHN INC chalet bug spray 26.00 555 PARK & RECREATION 12965 VAN WALL EQUIPMENT INC hort hy-gard, hp ultra 156.96 555 PARK & RECREATION 00939 XYLEM LTD / MELYX INC munic mulch 1652.40 555 PARK & RECREATION TOTAL : 32777.83 HIGHLAND GOLF MAINTENANC 15725 ARNOLD MOTOR SUPPLY LLP highland big orange 131.46 555 PARK & RECREATION highland elec fuel pump 88.72 555 PARK & RECREATION highland flange hex nut 7.14 555 PARK & RECREATION highland thumb screws 87.41 555 PARK & RECREATION highland surf cond, hardware 138.91 555 PARK & RECREATION highland surf cond, hardware 115.57 555 PARK & RECREATION highland wrench ext 21.99 555 PARK & RECREATION highland core return 12.00- 555 PARK & RECREATION highland wrench extender 21.99 555 PARK & RECREATION highland g-force cvt belt 46.44 555 PARK & RECREATION highland safety pin 92.20 555 PARK & RECREATION highland 12V auto 148.15 555 PARK & RECREATION highland lawn mwr smal eng cal 98.56 555 PARK & RECREATION highland relay 38.38 555 PARK & RECREATION ------------- 1024.92 16222 ARTHUR CLESEN INC highland nufarm, herb 375.00 555 PARK & RECREATION highland aqueductflex 541.20 555 PARK & RECREATION ------------- 916.20 Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 5 Page 16 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 00451 COOPMAN TRUCKING EXCAVATING highland top soil 1125.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 10.59 555 PARK & RECREATION 01141 D & K PRODUCTS Highland funcide/herbicides 44998.42 555 PARK & RECREATION 00514 DAVENPORT ELECTRIC CONTRACT COMPANY highland driving range nets 506.00 555 PARK & RECREATION 18091 GLOBAL SECURITY SERVICES-IA highland security instal 105.75 555 PARK & RECREATION highland maint security monito 105.00 555 PARK & RECREATION ------------- 210.75 00795 LINDE GAS & EQUIPMENT INC / PRAXAIR highland cyln 134.40 555 PARK & RECREATION highland cyln 138.88 555 PARK & RECREATION highland cyln 138.88 555 PARK & RECREATION ------------- 412.16 18779 LTL PARTNERS INC highland toro units grinds 2500.00 555 PARK & RECREATION 00528 MENARDS INC highland paint 51.98 555 PARK & RECREATION highland duct tape, batt, bull 191.94 555 PARK & RECREATION ------------- 243.92 00560 MIDAMERICAN ENERGY elec/highland springs 645.53 555 PARK & RECREATION gas/highland springs 906.14 555 PARK & RECREATION ------------- 1551.67 12083 MTI DISTRIBUTING INC highland cap 221.06 555 PARK & RECREATION highland stator 204.84 555 PARK & RECREATION highland drive assy 2607.28 555 PARK & RECREATION ------------- 3033.18 04795 PAPER 101 highland maint paper order 100.00 555 PARK & RECREATION 04257 PHELPS UNIFORM SPECIALISTS INC highland laundry 7.25 555 PARK & RECREATION highland mats & towels 28.27 555 PARK & RECREATION highland laundry 7.25 555 PARK & RECREATION highland laundry 7.25 555 PARK & RECREATION highland mats & towels 28.27 555 PARK & RECREATION highland mats & towels 28.27 555 PARK & RECREATION highalnd laundry 7.25 555 PARK & RECREATION highland towels 28.27 555 PARK & RECREATION highland mats & towels 28.27 555 PARK & RECREATION highland laundry 7.25 555 PARK & RECREATION ------------- Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 6 Page 17 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 177.60 18970 PRECISION ENGINEERING STL highland eng, intake valve 1169.75 555 PARK & RECREATION 04689 PRECISION SMALL ENGINE CO highland blades, bolt kit 1110.87 555 PARK & RECREATION 12349 RANEY FORESTRY RECYCLING, INC. highland mulch 414.00 555 PARK & RECREATION 08371 REXCO INC. highland rent tree spade, t770 2244.00 555 PARK & RECREATION highland return rental 1020.00- 555 PARK & RECREATION highland return rental 816.00- 555 PARK & RECREATION ------------- 408.00 03477 RIVER CITY TURF & ORNAMENTAL highland tee-off, verve pgr, s 1992.80 555 PARK & RECREATION 07760 SITEONE LANDSCAPE SUPPLY HOLDINGS, LLC highland lesco 156.45 555 PARK & RECREATION highland straw poly, sod 247.81 555 PARK & RECREATION highland tordon 78.79 555 PARK & RECREATION ------------- 483.05 12965 VAN WALL EQUIPMENT INC highland voltage, starter mo 580.00 555 PARK & RECREATION John Deere Tractor 47400.00 248 AMERICAN RESCUE PLAN ACT (ARPA ------------- 47980.00 TOTAL : 110368.88 HIGHLAND CLUBHOUSE 01274 A & A AC & REFRIGERATION INC highland ice machine 175.00 555 PARK & RECREATION 04526 B & B DRAIN TECH QC INC highland ran cable remove grea 139.00 555 PARK & RECREATION 15731 BREAKTHRU BEVERAGE ILLINOIS, LLC highland vodka 285.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 31.77 555 PARK & RECREATION 19130 EASY PICKER GOLF PRODUCTS, INC highland range baskets 4476.00 555 PARK & RECREATION 09929 EUCLID BEVERAGE OF GALESBURG highland beer 301.25 555 PARK & RECREATION highland beer 438.65 555 PARK & RECREATION highland beer 281.10 555 PARK & RECREATION ------------- 1021.00 17985 G & M DISTRIBUTORS INC highland beer 136.00 555 PARK & RECREATION highland beer 346.00 555 PARK & RECREATION ------------- 482.00 Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 7 Page 18 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 18711 GOLF COMPETE INC highland golf software 428.00 555 PARK & RECREATION 15561 GPS TECHNOLOGIES, INC. highland golf cart gps 630.00 555 PARK & RECREATION 12721 HARRIS MOTOR SPORTS highland cart 131.85 555 PARK & RECREATION highland front wheel align 132.76 555 PARK & RECREATION ------------- 264.61 02905 HIGHLAND PACKING CO INC highland food 377.62 555 PARK & RECREATION highland food 398.60 555 PARK & RECREATION highland food 265.01 555 PARK & RECREATION highland food 495.58 555 PARK & RECREATION ------------- 1536.81 08664 INTEGRITY CLEANING S highland windows clean 717.50 555 PARK & RECREATION 14433 JEFFREY LEE LARUE highland golf lessons 450.00 555 PARK & RECREATION highland golf teacher 450.00 555 PARK & RECREATION highland golf teacher 900.00 555 PARK & RECREATION ------------- 1800.00 05685 MEDIACOM highland springs tv 187.73 555 PARK & RECREATION acct 8384890010103904 308.58 555 PARK & RECREATION ------------- 496.31 01781 MILLENNIUM/BFI highland garbage 389.60 555 PARK & RECREATION 12284 MYERS COX CO highland snacks 552.01 555 PARK & RECREATION highland towels, liners 69.62 555 PARK & RECREATION highland food 1280.98 555 PARK & RECREATION highland food 419.24 555 PARK & RECREATION highland pan, plates 57.75 555 PARK & RECREATION highland snacks 651.42 555 PARK & RECREATION ------------- 3031.02 01240 OFFICE MACHINE CONSULTANTS INC COPY CHARGES 1/1/25-3/31/2 35.51 555 PARK & RECREATION 04795 PAPER 101 highland paper order 50.00 555 PARK & RECREATION 01174 STERN BEVERAGE INC highland beer 398.30 555 PARK & RECREATION highland beer 654.10 555 PARK & RECREATION highland beer 469.60 555 PARK & RECREATION ------------- 1522.00 05600 THE PRINTERS MARK highland "return carts" sign 50.00 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 8 Page 19 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 00639 TRI STATE FIRE CONTR fire ext inspect 135.00 555 PARK & RECREATION 17008 WP BEVERAGE LLC highland drinks 366.55 555 PARK & RECREATION highland drinks 557.35 555 PARK & RECREATION highland drinks 465.80 555 PARK & RECREATION ------------- 1389.70 13074 YAMAHA MOTOR CORP USA highland golf carts 5140.79 555 PARK & RECREATION TOTAL : 24226.62 GOLF PRO SHOP 17015 BLACK CLOVER ENTERPRISE LLC proshop merch 1291.69 555 PARK & RECREATION 01492 BRIDGESTONE GOLF INC proshop merch 1479.56 555 PARK & RECREATION 19116 CMC DESIGN LLC proshop merch 610.80 555 PARK & RECREATION 11410 TAYLOR MADE GOLF COMPANY INC return product 480.00- 555 PARK & RECREATION proshop merch 112.68 555 PARK & RECREATION proshop merch 1019.00 555 PARK & RECREATION ------------- 651.68 01181 TITLEIST proshop merch 91.98 555 PARK & RECREATION proshop merch 306.31 555 PARK & RECREATION ------------- 398.29 19119 VICE SPORTING GOODS INC proshop merch 2737.32 555 PARK & RECREATION TOTAL : 7169.34 SAUKIE GOLF MAINTENANCE 15725 ARNOLD MOTOR SUPPLY LLP saukie safety pin 4.61 555 PARK & RECREATION saukie lawn mwr eng main 68.78 555 PARK & RECREATION saukie lawn mwr bat 68.78 555 PARK & RECREATION saukie safety pins 82.98 555 PARK & RECREATION ------------- 225.15 16222 ARTHUR CLESEN INC saukie fungicide 2890.00 555 PARK & RECREATION saukie fungicide 916.00 555 PARK & RECREATION saukie foam marker 65.32 555 PARK & RECREATION saukie molasses/sulfate 1440.00 555 PARK & RECREATION saukie nufarm, herb 2961.80 555 PARK & RECREATION ------------- 8273.12 Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 9 Page 20 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 5.29 555 PARK & RECREATION 01141 D & K PRODUCTS saukie ignition 6574.90 555 PARK & RECREATION saukie optimizer 896.00 555 PARK & RECREATION Saukie Fungicide/insecticides 18406.00 555 PARK & RECREATION saukie plant food 5137.50 555 PARK & RECREATION saukie bentgrass 3350.00 555 PARK & RECREATION ------------- 34364.40 18547 ESI ENVIRONMENTAL SERVICES LLC saukie portapots 205.00 555 PARK & RECREATION 02528 FASTENAL COMPANY saukie hardware 87.93 555 PARK & RECREATION saukie hcs3/8-16x1z5 38.45 555 PARK & RECREATION ------------- 126.38 18091 GLOBAL SECURITY SERVICES-IA saukie security monitor 105.00 555 PARK & RECREATION saukie maint security monitor 105.00 555 PARK & RECREATION ------------- 210.00 18779 LTL PARTNERS INC saukie toro units grinds 1700.00 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY saukie elec temp trailer 83.48 555 PARK & RECREATION elec/saukie 129.33 555 PARK & RECREATION saukie elec clubhouse 34.47 555 PARK & RECREATION gas/saukie 565.78 555 PARK & RECREATION ------------- 813.06 04257 PHELPS UNIFORM SPECIALISTS INC saukie laundry 9.50 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION saukie laundry 9.50 555 PARK & RECREATION saukie laundry 9.50 555 PARK & RECREATION saukie laundry 9.50 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION saukie laundry 9.50 555 PARK & RECREATION saukie towels 14.55 555 PARK & RECREATION ------------- 120.25 03477 RIVER CITY TURF & ORNAMENTAL saukie verve pgr, tee off 1300.00 555 PARK & RECREATION 07760 SITEONE LANDSCAPE SUPPLY HOLDINGS, LLC saukie fungicide 1002.72 555 PARK & RECREATION 09969 VAN DIEST SUPPLY CO. saukie herbicide, tnex, fung, 3070.60 555 PARK & RECREATION 12965 VAN WALL EQUIPMENT INC John Deere Tractor 47400.00 248 AMERICAN RESCUE PLAN ACT (ARPA Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 10 Page 21 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- saukie shock absorber 264.06 555 PARK & RECREATION saukie hy-gard 26.38 555 PARK & RECREATION ------------- 47690.44 TOTAL : 99106.41 SAUKIE CLUBHOUSE 15731 BREAKTHRU BEVERAGE ILLINOIS, LLC saukie alcohol 1037.83 555 PARK & RECREATION 19101 CLUBHOUSE OF BETTENDORF LLC deposit for saukie golf sim 41200.00 555 PARK & RECREATION 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 31.77 555 PARK & RECREATION 11313 ESTES CONSTRUCTION Saukie Construction 229029.80 555 PARK & RECREATION 09929 EUCLID BEVERAGE OF GALESBURG saukie beer 477.25 555 PARK & RECREATION 18711 GOLF COMPETE INC saukie golf software 428.00 555 PARK & RECREATION 18218 LILLICRAP INC saukie signs 3301.25 555 PARK & RECREATION 01781 MILLENNIUM/BFI saukie garbage 178.44 555 PARK & RECREATION 12284 MYERS COX CO saukie cups 51.96 555 PARK & RECREATION saukie food 347.94 555 PARK & RECREATION ------------- 399.90 04795 PAPER 101 saukie paper order 100.00 555 PARK & RECREATION 01174 STERN BEVERAGE INC saukie beer 692.90 555 PARK & RECREATION 05600 THE PRINTERS MARK saukie tee signs 50.00 555 PARK & RECREATION 00649 U S CELLULAR 309-373-5641 9.65 555 PARK & RECREATION 17008 WP BEVERAGE LLC saukie drinks 756.94 555 PARK & RECREATION saukie drinks 583.15 555 PARK & RECREATION ------------- 1340.09 13074 YAMAHA MOTOR CORP USA saukie golf carts 3572.41 555 PARK & RECREATION TOTAL : 281849.29 RIFAC 19112 ABBAGALE LIEBER volleyball instructor 301.50 555 PARK & RECREATION 18344 ALLISON SCHWEICKHARDT volleyball instructor 274.50 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 11 Page 22 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- 17608 ATHENA ENERGY SERVICES HOLDINGS LLC rifac gas 5915.26 555 PARK & RECREATION rifac gas 5207.49 555 PARK & RECREATION ------------- 11122.75 18143 CARI WINTER cheer program 480.00 555 PARK & RECREATION tumbling program 255.00 555 PARK & RECREATION ------------- 735.00 15887 CS TECHNOLOGIES, INC TELEPHONE SERVICES 21.18 555 PARK & RECREATION TELEPHONE SERVICES 68.83 555 PARK & RECREATION ------------- 90.01 18091 GLOBAL SECURITY SERVICES-IA rifac security monitor 70.00 555 PARK & RECREATION rifac security monitor 70.00 555 PARK & RECREATION ------------- 140.00 00365 GRAINGER drain valve, 2way ball valve 103.55 555 PARK & RECREATION trash bags 171.40 555 PARK & RECREATION trash bags 292.50 555 PARK & RECREATION ------------- 567.45 00146 HANDY TRUE VALUE nuts/bolts/screws etc 28.00 555 PARK & RECREATION 06030 HAWKINS INC sulfuric acid 1581.46 555 PARK & RECREATION 08664 INTEGRITY CLEANING S rifac window cleaning 1440.00 555 PARK & RECREATION 16394 JOHNSON HEALTH TECH NORTH AMERICA INC rifac equipment 8985.00 555 PARK & RECREATION rifac equipment 8979.99 555 PARK & RECREATION rifac equipment 8970.00 555 PARK & RECREATION rifac equipment 8970.00 555 PARK & RECREATION ------------- 35904.99 05685 MEDIACOM rifac tv services 262.73 555 PARK & RECREATION 00560 MIDAMERICAN ENERGY elec/rifac 4561.00 555 PARK & RECREATION 01781 MILLENNIUM/BFI rifac garbage 265.86 555 PARK & RECREATION 18428 MODERN PIPING INC quarterly maint 4/1 to 7/1/25 720.00 555 PARK & RECREATION 18442 MONTANA HOGAN lifeguard class 120.00 555 PARK & RECREATION 01240 OFFICE MACHINE CONSULTANTS INC COPY CHARGES 1/1/25-3/31/25 816.44 555 PARK & RECREATION COPY CHARGES 1/1/25-3/31/25 561.57 555 PARK & RECREATION Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 12 Page 23 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- DEPT VENDOR NBR VENDOR NAME INVOICE DESCRIPTION AMOUNT FUND DESCRIPTION ----------------------------------------------------------------------------------------------------------------------------------- ------------- 1378.01 04795 PAPER 101 rifac paper order 800.00 555 PARK & RECREATION preschool paper order 200.00 555 PARK & RECREATION ------------- 1000.00 18183 QC CUSTOM TEES & MORE volleyball shirts 210.00 555 PARK & RECREATION volleyball personalization 96.00 555 PARK & RECREATION volleyball shirts 391.50 555 PARK & RECREATION volleyball shirt 7.50 555 PARK & RECREATION volleyball shirts 22.50 555 PARK & RECREATION ------------- 727.50 19125 YARETZI JIMENEZ volleyball instructor 265.50 555 PARK & RECREATION TOTAL : 61486.26 GRAND TOTAL : 643855.04 Report: APBOARDRPT Generated: 14DEC23 17:37 Run: WEDNESDAY MAY0725 9:36 Page: 13 Page 24 RELEASE ID : 1 010 CITY OF ROCK ISLAND LIST OF BILLS PRESENTED TO THE BOARD OF TRUSTEES FROM APRIL 01 2025 TO APRIL 30 2025 ----------------------------------------------------------------------------------------------------------------------------------- SUMMARY BY FUND ----------------------------------------------------------------------------------------------------------------------------------- 248 AMERICAN RESCUE PLAN ACT (ARPA 94800.00 555 PARK & RECREATION 549055.04 -------------- TOTAL : 643855.04  Page 25 Rock Island Parks & Recreation Department: Director April 2025 Edition John Gripp • OSLAD The OSLAD reconciliation process has been completed for the Mel McKay pickleball court project. The state has approved the project and billings and the city will be receiving reimbursement for the project. • BAAD Grant 22 The BAAD (Boaters Access Area Development) 22 project has been completed. The project consisted of installing a new concrete boat ramp and ADA accessible dock in Lake Potter. We will be reconciling the project with the state and expect reimbursement later this year. • BAAD Grant 23 The BAAD (Boaters Access Area Development) 23 project has recently been completed. The project consisted of replacing the entry road leading into the north end of Lake Potter and the area near the Mississippi River. We will also be reconciling the project with the state and expect reimbursement later this year. • Mel McKay – USTA Meetings continue with the USTA (United States Tennis Association) for the refurbishment of the Mel McKay Park tennis courts and basketball court. We are shooting for September to complete the project. This project, made possible by the USTA, is in honor of Madison Keys, Rock Island native, winning the Australian Open tennis tournament.  Page 26 • Whitewater Junction Parks staff and Public Works staff have been doing a lot of preparation work at Whitewater Junction in preparation for opening day. The facility will be open to the public on May 24th. We will have our annual soft opening for season pass holders and staff on May 23rd. ARPA Projects Update – Note: All ARPA Project are Approved by City Council • Douglas Park The lighting project at Douglas Park has been completed. • RIFAC This project has been completed. • Highland Springs Clubhouse The clubhouse project has been completed. A new pavilion and sand trap work is being done by unused ARPA funds. The pavilion has been completed. Many of the sand traps have been renovated, there are approximately six remaining that will be completed in 2025. • Denkmann Park This project is complete. • Mel McKay This project has been completed. • Friends of Longview Park The Friends of Longview Park received $60,000 in ARPA funding to begin preliminary work on the lagoon and conservatory. $50,000 is for the lagoon and $10,000 is for the conservatory. Work has begun on the conservatory and work has begun on the lagoon. • Genesius Guild The Genesius Guild has received $26,000 in ARPA funds to conduct a structural engineering study on the Genesius Guild building in Lincoln Park. They will use the structural engineering study to begin a fundraising campaign to refurbish the  Page 27 facility. They are currently working with IMEG. The plan is scheduled to be completed in late May. Meetings: • Department Head • Budget Review • Management Meeting • Fundraising • Friends of Hauberg • Friends of Douglas Park • Safety Review • First Tee • City Council • TRI-Play Township Meeting • Park Foundation • Park Board • Construction Meetings • ARPA project meetings Submitted by: Todd Winter, Assistant Director • Saukie Clubhouse Update: Progress is coming along! The plan is to be operating out of the new clubhouse the week of May 26th. Asphalt work will start in mid- May. The simulator will be installed the week of May 12th. Interior work is nearing completion other than countertop install. We will plan a ribbon cutting event for early June. • Group golf lessons and First Tee clinics are going very well. We had 12 women in each of the April Swing & Sip clinics. We also hosted a men’s clinic in April. First Tee classes are full! We will continue these group clinics monthly through September. • The Monday golf league at Saukie started April 21st. We have 72 golfers in the league this year which is 8 more than 2024. The Thursday league at Highland Springs will start May 1st. We have 88 golfers in the league this year! • Held our monthly 50+ and 60+ 2 man tournaments in April. We had great turnouts and the May dates are already full! • Hosted a 2 man Stableford tournament at Highland Springs in April.  Page 28 • The Iowa Golf Association rated both courses in April. This has not been done in several years. We are offering the USGA handicap service to our golfers through the Iowa Golf Association. • Attended the First Tee board meeting at Red Hawk. Our instructors put the board members through a First Tee session. • Augustana College hosted their spring invitational at Highland Springs on April 26 and 27. • Met with representatives from FBG regarding janitorial services at RIFAC. • Attended the City’s Health and Wellness Fair at the QCCA Expo Center. • John and I met with USTA representatives to discuss potential funding opportunities to redo the tennis courts at Mel McKay park. • Lauren and I met with the University of Illinois Extension to discuss potential collaborative programming.  Page 29 Submitted by: Nikki Carr, Community Recreation & Facilities Manager Special Interest Programs/Events Offered Revenue Tai Chi Chuan – Beginner & Intermediate 10 $425.00 Underwater Egg Hunt 86 $860.00 RIFAC Revenue Membership $58,501.87 Guest Pass $2,732.00 Punch Pass (Fitness) $805.00 Land Fitness $3,295.00 Aquatic Fitness $2,720.00 Swim Lessons 43,143.00  Page 30 Pickleball $414.00 Concessions $756.50 Rentals $2,880.00 Upcoming Activities/General Info • Whitewater Junction opens May 24th for the season. May 23rd is our soft opening from 4:00-7:00 pm. All Park Board members are welcome to attend. • We have training every day in May to prepare for the WWJ season. • We hosted the Underwater Egg Hunt at RIFAC in April. We had 86 participants in four time slots. This year we added a Deep End Dive. It was so much fun. • Athletico Physical Therapy is coming in May to do a Fall Prevention training in our Silversneakers classes. • The LEAD program is continuing in the 4th quarter. We have swimming, yoga, and basketball programs. This will be the final year for this program. The school district has discontinued the funding. Submitted by: Nick Frey – Front Office Manager 76 new members, not counting those sales that noted past member/transfer/renewal How People Heard About RIFAC: former/past member/renewal/transfer -- 72 referral – 45 employer/school – 2 drive by/walk in/local - 12 programs – 4 Google/online – 2 Silversneakers - 4 Silver/Active and Fit - 1 Fitness Passport – 6 Health Alliance - 0 Cancellations ECP/Payroll Cancellations - 45 Top Reasons People Canceled their ECP in April:  Page 31 1. Don’t use - 17 2. No Reason - 8 3. Moved Away – 7 Babysitting Room – 146 RIFAC Rentals – party rentals 17 Guest Pass Revenue: Type of Pass Amount Total Revenue Youth 0-17 154 $1,232.00 Adult 18+ 85 $1,020.00 Family 24 $480.00 $2,732.00 Pickleball Revenue Type of Pass Amount Total Revenue Drop In Member 69 $138.00 Drop In Non-Member 69 $276.00 $414.00 Members Total – 4,101  Page 32 Membership Scans – 11,862 April March February 25-Jan 0 2000 4000 6000 8000 10000 12000 14000 16000 # of scans Total # of Memberships Submitted by: Lauren Pannier – Community Recreation Manager Programs Summer Adventure Camp – planning phase Adaptive Recreation Programs – planning phase Upcoming Activities/General Info • Completed filling positions for Summer Adventure Camp Counselors. This summer we have 16 staff between both K-3rd and 4-7th grade camps. 10 are returning staff and 6 were new hires. • Camp Counselors will be completing training at the end of May before our camp season starts on June 2nd.  Page 33 • Attended multiple community events this month. o Set up a booth at the Alternatives for the Older Adult for their grandparent’s day event. o Set up and help manage a booth at the City of Rock Island Wellness Fair. o Had a booth at the Washington Jr. High Career Fair. o Attended the St. Ambrose Adaptive Sports Showcase and talked about the different Adaptive programs Rock Island Parks and Recreation offers.  Page 34 Submitted by: Kathryn Bailey, RIFAC Preschool Director April was a fun and busy month in preschool! We explored the world of insects, learning about butterflies, ladybugs, and other tiny creatures through songs, crafts, and hands- on activities. We also discovered life on the farm, talking about animals, crops, and the important work farmers do. Our visit with CHC dental taught us how to keep our teeth strong and clean with fun brushing activities and a healthy game. During Earth Week, we learned how to care for our planet and even planted our garden, which we’ll continue to watch grow. And of course, we wrapped up the month with some Easter Bunny fun, complete with egg hunts, stories, and springtime crafts. It was a joyful and educational month for all! Page 35  Page 36 Submitted by: Chris Steeber- Golf Course Superintendent Highland Springs • For the month we had 3.1 inches of rain which resulted in four cart path only days. We had four frost delays. • The new bunkers that were completed last year opened up for play the week of April 14th. They are continuing to fill in and look great. • The driving range tee opened on April 21st. • Restrooms and irrigation were turned on. • Crabgrass preventer was applied to greens. • Greens, tees and fairways were fertilized. The tees and fairways application also included crabgrass and grub control. In the rough we applied crabgrass and grub control. • The new trees that were transplanted from the no-mows have had berms built around them and we are watering them. • Fairways were sliced once. • Greens were brushed twice to help stand up the grass for a better cut on them. • Collars were verticut. • We have started spraying for broadleaf in the rough. • New bunker construction has begun. We are doing six this year. To date three have been completed. These bunkers will be open as soon as the sod roots and we can get about four to five mowings on them.  Page 37 New bunker on ten fairway. May Projects • Deep tine aerification of greens on May 20th. • Verticut greens. • Finish new bunkers. Submitted by: Robert “Tanner” Thompson- Golf Course Superintendent Saukie Report will be emailed to the Park Board. Submitted by: Dan Gleason, Special Event & Fundraising Manager Events Offered Number of Participants Rev. for Program/Event Spring Community Egg Hunt 500+ $2000 At-Home Egg Hunts 15 Homes $304 Bunny Visits 16 Visits $657 Spring Community Garage Sale 2000+ $1745 Facility Rentals Number of Revenue from Rental Attendees Longview- Meeting 10 0 Disc Golf – Longview 50 95 Egg Hunt – Longview Word 300 300 of life Church Birthday- Hodge 35 95 Party- Lincoln 50 75 Party – Hodge 40 65 Picnic – Longview 100 95 Picnic – Hodge 45 95 Birthday – Lincoln 50 95 Birthday – MLK 40 75  Page 38 Cookout – Longview 75 95 Easter Party – McKay 50 75 Party – Lincoln 35 75 Schweibert Events Offered Number of Participants Rev. for Program/Event Schwiebert Facility Number of Revenue from Rental Rentals Attendees Egg Hunt – River City 500 650 Church Upcoming Activities/General Info • Went on WHBF to promote Easter Activities. • Had a full day of TYLER training with Finance Department for Grants and Projects. • Attended Skills Development Webinar • Spring Egg Hunt was a huge Success  Page 39 • • Held many At-Home Egg Hunts and Bunny Visits This year. Bunny Visits were back in full-force and many of our locations were very happy and we are looking at this event growing even more.  Page 40 • Also did Bunny day at RIFAC and was able to visit with members and Preschool. So many smiling faces from all kids and kids at heart.  Page 41 • • Designed and helped with wellness fair flyer and t-shirt logo design • Lauren and I worked at Lincoln preparing for our summer activities • Painted Longview Park for Garage sale! WOW, what a year. Over 90 booths total this year. Such a great turnout. • Transferred all Labor Day Parade stuff to RIFAC from Milton Home  Page 42 Submitted by: Carrie Roelf, Marketing Manager Social Media: Channel Posts Reach Parks & Rec Facebook 16 92,875 Views Page Followers 8,509 Parks & Rec Instagram 8 Views 1,342 1,538 followers Parks & Rec Twitter 0 159 followers Whitewater Junction 3 4,791 organic reach Facebook 8,157 followers Whitewater Junction 2 880 followers Instagram 1288 views Golf Facebook Page 16 11,906 organic reach (total 1,850 followers) RIFAC Facebook Page 3 4,196 organic reach (followers 2,407) (Organic Reach: The number of unique people who saw your content) (New page likes: The number of new people who liked your page this month) (post clicks: The number of times your posts were clicked on) (Likes/Comments/Shares: the number of times people like, comment on or share your post) eBlasts: Channel Eblasts sent by staff Reach e-FUN 1 48% average open rate 217 opens 45 clicks Golf Fore UP 13 37,465 recipients Active Net Promotions Youth summer sports 771 WWJ pass sales 510 New Activity Guide 1,987 Updates/Changes Communications Garage Sale 48 3,316  Page 43 Total Grand Total 40,781 (Open Rate: Industry average is 23.9%, so whenever our open rate is above that we are doing very well) News Releases Garage sale and vendor fair 4/17/25 Text Messaging • RIFAC o Billboard up o Direct Mail postcards, Website lead pop ups, email drip campaign, and online ads ▪ 130 postcards sent to prospective members ▪ 23 web leads ▪ 22,370. 282 clicks google ads ▪ 8,278, 282 clicks Facebook and Instagram ads ▪ 18,994 Gmail ads ▪ 1,947 YouTube ads ▪ 11,476 behavioral ads ▪ Website to mailbox: 64 ▪ Our managed Google display ads: 14,756 impressions, 885 clicks • Recreation o Donation requests o Staff webinar o Activity Guide published online and registration open o CORI water bill envelope ad for Starlight Revue  Page 44 o Vendor fair prep for staff o CORI Health Fair o Summer Flyers o Adaptive Rec Flyers • Whitewater Junction o Ad buys finished up o Preseason sale push • Golf o Golf flyers o Radio scripts done and ads started o TV ads started o Golf Deals with WQAD started o Golf Townsquare Media Card  Page 45 Submitted by: Pete Pena, Sports Recreation Manager Programs/Events Offered Number of Participants 722 Revenue YTD 1. $ TOTAL $ 21,184 38,686 Facility Rental – Douglas Ball Diamonds Number of Events 0 Revenue TOTAL $ 0 0 Facility Rental – Intown Ball Diamonds Number of Events 7 Revenue 1. QC A’s baseball practices 4 $ 120 2. QC A’s baseball games 1 $ 50 3. 13u Bombers softball practice 2 $ 60 TOTAL $ 230 230 Facility Rental – Rec Gym Number of Events 11 Revenue 1. Special Olympics Basketball practice 3 $ n/a TOTAL $ 0 1,033 Douglas Concessions Monthly Revenue: $ 3,905.50 PTD (Rev minus Exp): - $ 1,812.35 - 32.7 % Monthly Expenditures: $ 5,717.85 YTD (Rev minus Exp): + $ 0.00 0.0 % Yearly Revenue: $ 3,905.50 Upcoming Activities/General Info 39,949 • Spring Soccer Games took place at Douglas Park. • Volleyball League – great participation numbers. +35%  Page 46 Submitted by: David Driskill, Sports Field Maintenance Campbell Sports Complex • Weekly grass maintenance • Spray fence lines and weed areas • Move items to Douglas as possible Douglas Park • Continued to organize the Douglas shed to make room for Campbell supplies and equipment • Continued trash and litter pick up around park. • Maintaining ballfields and preparing for rentals. • Prep fields and facilities for rentals and recreation programs • Spot control of weeds In-town • Continue weekly maintenance schedule for the ballfields. • Began daily Rock Island Girls Softball game prep routine.  Page 47 Submitted by: Marc DeMarlie, Chief Horticulturist Greenhouse watering every couple of days. Annuals have all been put out in the beds and the downtown hanging baskets are going out as they get brackets hung in the new area. Hodge path has been done and rock put down. We are waiting on the top dressing for the path to go in. Calendar was put out on May 13th. White water sign is completed. Irrigation has been started in the pool and at SRP. The next round of fertilizer is going down. Projects: New areas developed or anything that is not our normal day-to-day tasks. Lawn Care: Areas that we mow every week. Irrigation systems: Multiple systems throughout the city. Landscape areas: Areas that we maintain and visit at least once a week. Watering: Areas that need to be watered on our weekly schedule. Lawn Care- Longview, Lincoln, SRP, RIFAC, Sylvan, Realtor. Irrigation systems-5 Bridge, SRP, WWJ. Watering- Longview greenhouse up to 3 times a week. Hanging baskets and planters as needed. Landscape areas-23 Parks and City entryways. Work as weather allows Projects- New signs at Longview, Lincoln and Shadybrook, mowing naturalized areas, Hodge walk path.  Page 48 Memorandum Parks & Recreation Department To: Park Board Subject: 6.28 SAL Family Fun Fest Date: Tuesday, April 22, 2025 Background Information: This is a returning event to Rock Island Parks, in the past the event was held at Longview Park. This year they are asking for the event to be held in MLK Jr. Park. They will have catered free food to attendees of the event by Chick-Fil-A as well as other activities going on like arts & Crafts, local childcare centers and non-profits. They are also asking for Amp Sound Permit to play music during the event. Recommendation: It would be the recommendation of the staff to approve this application as written. Fee: Deposit: $200 Rental Fee: $200 Amp Sound Permit: $25 Total: $425 Submitted by: Daniel Gleason, Special Events & Fundraising Manager Approved by: Park Board: Yes No Reviewed: John Gripp, Director; Todd Winter, Asst Director  Page 49 SPECIAL EVENT PERMIT APPLICATION A Special Event refers to an event that takes place on parks & Recreation property that is open to the public, or where an admission fee is charged, or food/alcohol is served or sold. This application to the Park Board should be submitted at least six weeks prior to the event; or eight weeks if requesting alcohol service or sales. The Park Board meets the third Tuesday of each month. The request MUST be received one week prior to the Park Board meeting to be included in agenda for approval. APPLICANT INFORMATION Name of Applicant/Event Organizer: SAL Community Services Early Head Start /Rosie Zbaracki Organization/Production Company: SAL Community Services Early Head Start Program Federal Tax ID or 501©3 #: E99863774 (attach current verification) Address: 3800 Avenue of the Cities Apt/Ste: STE 108 City: Moline State: IL Zip: 61265 Email: rzbaracki@salcommunityservices.org Phone: 309-553-8218 Event Day On-Site Contact: Rosie Zbaracki Cell: 515-537-3059 Event Sponsor: (Are you, the applicant, organizing this event on behalf of another organization?) X NO YES Only fill out if you answered YES above. Name of Organization: Sponsoring Organization Contact Name: Address: Apt/Ste: City: State: Zip: EVENT INFORMATION Event Name: June Family Fun Festival Location/Facility Requested (Check all that apply): ○ Schwiebert Riverfront Park ○ Sunset Park ○ Lincoln Park ○ Martin Luther King Jr. Park ○ Main Stage & Great Lawn ○ Band Shell ○ Terry Brooks ○ Observation Shelter ○ Longview Park & Shelter Performance Stage ○ Triangle Lawn ○ Douglas Park ○ Gazebo & Shelter ○ Other _________________________________ ○ Wedding Plaza Event Date(s): June 28, 2025 Event Time: 10:00am to 1:00pm Set-Up Date(s): June 28, 2025 Set-Up Time: 8:30am to 10:00am Tear-Down Date(s): June 28, 2025 Tear-Down Time: 1:00pm to 2:00pm Estimated Number of Attendees/Participants: 50-100 Will this event interfere with/impede normal use of the area by the public? NO X YES What actions will be taken to reduce impact to others? We will work not to block paths, roadways. Others will still be able to use the park. Previous Year Date/Location: Has this event been previously held? NO X YES Location: Longview Park Date: June 8th, 2024 Do you plan to charge admission/participation fees? X NO YES (Please fill out info below) Fee Per Adult: $ Fee Per Child: $ or General Admission: $ Who is the recipient of the monies collected? Additional Fees may apply with admission/participation fees.  Page 50 EVENT INFORMATION Cont. Event Description: Provide a detailed description of your event. Additional information may be attached. Family engagement event hosted by SAL Community services Early Head Start Program. There will be family fun activities (obstacle course, arts and crafts activities, etc.) and community resources (local childcare centers, nonprofits). EVENT FEATURES All event features are subject to the approval of the Park Board. Additionally, certain features such as street closures and those mentioned below may require separate permits from the City of Rock Island. For more information regarding City of FOOD & NON-ALCOHOLIC BEVERAGES Are you requesting permission to sample food and/or beverages? ○ Yes (Event Participants only) ○ Yes (to the General Public) ○ No Are you requesting permission to sell food and/or beverages? ○ Yes (Event Participants only) ○ Yes (to the General Public) ○ No IF FOOD IS DISTRIBUTED OR SOLD, THE CITY HEALTH INSPECTOR MUST BE CONTACTED AT 309-732-2915. If vendors/caterers are known please list: Chick-Fil-A Indicate the number of vendors and type of stand for each (tent/trailer/grill/table only/truck/etc.): Beverages: 0 Food: 1 table Merchandise: 0 Info/Registration: 1 table Other: Approximatly 10 outside organizationt tables, approximately 4 activity stations ALCOHOL Alcohol for Special Events is only allowed on park property when a permit has been issued and the alcohol being provided is by a company that has appropriate licenses from the State of Illinois Liquor Commission, and has been approved by the Rock Island Park Board and given a license from the City of Rock Island. Request must be given to the Park Board eight-weeks in advance. Requests must be given to the City of Rock Island at least 30 days in advance. Approved copy of the appropriate licenses must be submitted to the Park Board within 30 days of the event. Please plan accordingly by submitting all appropriate paperwork at least eight week prior to your event date to allow the Park Board and City of Rock Island time to make recommendations to ensure participant and public Are you requesting permission to have beer or wine at your event? X NO YES (Please continue) ○ Serve ○ Sell Please attach a detailed plan for serving alcohol and preventing underage drinking. Proof of dram show insurance coverage will be required. Who will be selling/serving the alcohol? Additional charges may apply with Serving/Selling Alcohol.  Page 51 EVENT FEATURES MERCHANDISE Are you requesting permission to sample merchandise? ○ Yes (Event Participants only) ○ Yes (to the General Public) ○ No Are you requesting permission to sell merchandise? ○ Yes (Event Participants only) ○ Yes (to the General Public) ○ No ELECTRICAL (Additional fees may apply) Indicate the number of electrical outlets that will be needed, and attach a description or site map: Electrical outlets needed: 0 Location: Purpose: Electrical outlets needed: 0 Location: Purpose: AMPLIFIED SOUND (Additional fees may apply) Are you requesting permission to have amplified sound? NO x YES (Please continue) Hours of Amplified Sound: 10:00 1:00 PM AM to ____________ _____________ Description (Please describe purpose and plans for amplified sound) Child appropriate background music, using small portable speaker Will music/sound be monitored for language content? NO x YES Are you planning to provide live entertainment as a feature of your event? x NO YES (Please continue) Description: Will you provide sound equipment or rent from Rock Island Parks & Recreation? (Renting only available to Schwiebert Park) X○ Provide ○ Rent Includes 2 speakers, 2 microphones with stands, and adaptor for CD player, MP3 Player or IPOD (players not included). System is designated for speaking and solo artists; not suitable for band amplification. How will you be using the System? VEHICLES The Park Board may consider granting permission for the delivery of equipment and supplies for event set-up and tear-down. Additional Fees apply. Driving and/or Parking vehicles on grass/athletic fields is STRICTLY PROHIBITED. Are you requesting permission to operate staff/supply vehicles on Park Board service roads for delivery of equipment and supplies? X NO YES (Please continue) # Cars: # Trailers: # Buses: # Semi Trucks: # Golf Carts: # Other: Describe:  Page 52 EVENT ADDITIONS If you're planning to erect, install, or use any of these structures, describe below. A separate sheet with additional details may be attached. Will your event include the installation of STAGES/PLATFORMS? X NO YES (Please continue) Description: Will your event include the use of PORTABLE TOILETS? X NO YES (Please continue) Required at MLK Jr. Park & Park Board may require at other locations. Number of Toilets: Locations: Will your event include the use of DUMPSTERS or Garbage Control? X NO YES (Please continue) Park Board may require, Garbage May Not Overflow at any time during your event. Description: Are you requesting that your event include the installation of FENCING? X NO YES (Please continue) Required at any park if Serving Alcohol. Describe purpose and location: Will signage be used in the Park and what type: Yard signs, portable chalkboard signs Will your event include the use of OTHER STRUCTURES OR FEATURES no identified above? (Inflatable's, Fireworks, Barricades, Bleachers, Table/Chairs, Etc…) NO X YES (Please continue) Description: tables for activity stations, tables for community resources Will your event require the use of TENTS OR CANOPIES? NO X YES (Please continue) Permit required for tents over 1,000 square feet. Additional fees may also apply. Number of Tents: 5-10 Size: 10ft 10 ft _____x_____ Number of Tents: Size: _____x_____ RENTAL OF EQUIPMENT Rental of Chairs, Tables, Stanchions & Fences are ONLY available at Schwiebert Riverfront Park. Are you requesting rental of any of the following from RI Parks & Rec? X NO YES (Please continue) # Chairs: ________ # Tables: ________ # Stanchions: ________ # of Fence Sections: _______ (90 Available) (10 Available) (20 Available) (60 Available) (Each 8' wide x 4' high) (Required if serving alcohol) Attach a Site Map if you plan to include any of the previously mentioned features at your event. The Site Map should indicate the relative location of the following: all sources of amplifies sound and direction of sound, tents and canopies with sizes, stages, promotional cars, inflatable's, portable toilets, dumpsters, fences & barricades, and other structures; proposed driving paths for all equipment and supply vehicles, location of vehicles you wish to retain on Park Board property during the event; locations a alcohol, food and merchandise services/sales; and proposed street closures. Site Maps are subject to the approval of the Park Board.  Page 53 EVENT PLANS ADVERTISING AND MARKETING Please note that all costs incurred promoting and marketing events prior to the insurance of an approved Special Event Permit from the Rock Island Park Board and Changes/modifications relative to the event from the Park Board/or City of Rock Island is at the sole expense of the Event Organizer. How will your event attendees be notified or invited to the event? Face to face, paper flyers Will your event be publicly advertised? NO X YES (Please continue) Description: Flyers Will your event have a Webpage and/or Social Media? NO X YES (Please continue) Link: https://www.facebook.com/salcommunityservices/ Link: https://www.instagram.com/salcommunityservices/ SECURITY (Park Board may require) Have you made provisions for on-site security services? X NO YES (Please continue) Security Company: Contact Name: Address: City: St: Zip: Email Address: Phone: Event Day Cell #: Insurance Company: MEDICAL SERVICES (Park Board may require) Have you made provisions for on-site medical services? X NO YES (Please continue) Medical Company: Contact Name: Address: City: St: Zip: Email Address: Phone: Event Day Cell #: STREET CLOSURES OR USE OF PUBLIC WAY If you are requesting the closure of/use of park roads you must receive permission from the Park Board. For closure of public city street or public city way (including sidewalks or street closing) you must obtain approval and all necessary permits from the City of Rock Island. For more information, call 309-732-2010. If your event is a run, walk or other activity in which participants will be following a course, attach a map with a written description of the proposed Will you be requesting permission from the City of Rock Island to close a street/other public way for your event? X NO Yes (Please continue) Location Description: Will you be requesting permission to close a park road from the Rock Island Park Board? X NO Yes (Please continue) Location Description: PARKING AND TRANSPORATION PLAN Parking is only allowed in parking lots and designated street parking. Have you made provisions for safe transportation and/or parking? NO X Yes (Please continue) Description: Staff and attendees will be directed to park in allowable locations INSURANCE "Certificate of Insurance in the amount of $1,000,000 worth of General liability coverage that name the Rock Island Park B Board as an additional insured" required by Park Board. ***Certificate required AFTER event approval by Park Board - Submit to Events Manager Is your agency covered by Liability Insurance? NO X Yes Please attach letter of verification is applicable.  Page 54 POLICIES • Alcohol is not allowed in the park without proper documentation and fees. • No set-up or decorating may take place until RI Parks & Rec staff is present. • Refundable damage deposit is required for special event along with a valid credit card on file. • Applicant is responsible for set-up and tear-down of all chairs, tables, equipment and decoration, as well as clean-up and taking trash to dumpster. Failure to do so will result in additional fees. • Parks Staff will set up sound system (if rented) and applicant will appoint person to operate system. • Prohibited: confetti, bird seed, rice, silk petals, or any other material that may cause litter. • In case of inclement weather, equipment rental fees will be refunded. Park rental fee is non-refundable. • Stakes may not be used in lawn due to irrigation system. • Failure to clean up park after use may result in additional clean-up fees. • Glass bottles are not allowed in the park for safety reasons. • Cancellation policy: With at least a 30-day notice, the applicant will receive a refund of fees, less a cancellation of a $50 fee. With at least a 15-day notice, the applicant will receive a refund of fees, less a cancellation of a $100 fee. Within a 15-day notice, no refunds will be issued. Inclement Weather cancellations must be discussed with Parks Special Event Manager. SIGNATURE Approval of this application will reserve for the applicant the requested event date/place, providing all requirements outlined by the Special Event Policy in writing to the applicant are met. GENERAL CONDITIONS Applicant agrees: to bear all costs of policing; cleaning and restoring park property used pursuant to the permit, to reimburse the Park Board of all such costs incurred by the Park Board; to pay by credit card on file if damage cost are greater than the refundable deposit; to indemnify the Park Board and hold the Park Board harmless from any liability to any person resulting g from damage or injury occurring in connection with the permitted event proximity caused by the action of the applicant, its officers, employees, or agents or any person under applicant's contract; to limit all activities conducted on Park Board property to the terms of the permit; and that failure to abide by the terms of the permit or any other applicable laws, rules or regulations may result in revocation of the permit, retention of all or a portion of the damage deposit, fines or result in revocation of the permit. The undersigned agrees by the execution hereof to indemnify and hold harmless the Rock Island Park Board against all liabilities, costs, and expenses which may arise in consequence of the granting of this permit. I do solemnly swear (or affirm) that all answers given and statements made on this application are full and true to the best of my knowledge and beliefs. I acknowledge that I have received, read and agree to the terms of the event and facility rules and the Rock Island Park Board Code of Ordinances and I agree to abide by them. The Undersigned has full authority to represent the sponsoring organization: Printed Name: Rosie Zbaracki Signature: Date: 4/16/25  Page 55 r king e P a h for ta tiv churc Tenscuss withsion ill di er mis W p d area Foo e me Tabl o Welc tivites Ac y mu nit s Coemsource R ing Park SAL Community Services June 28th, 2025 Event: 10:00am-1:00pm June Family Fun Festival Set up: 8:30-10:00am, Clean-Up 1:00-2:00pm Page 56 Page 57  Page 58 Memorandum Parks & Recreation Department To: Park Board Subject: 7.19 Bodies Race Company Date: Monday, May 12, 2025 Background Information: Bodies Race Company is asking the use of Sunset Park and the Great River Trail for a race. They will only be using the trail and setting up their own starting system and generator. Nothing extra is needed from the Parks Department, just permission to use the park for the start and finish of the race. Recommendation: It would be the staff’s recommendation to approve the application as written. Fee: Large Shelter Rental: $95 Submitted by: Daniel Gleason, Special Events & Fundraising Manager Approved by: Park Board: Yes No Reviewed: John Gripp, Director; Todd Winter, Asst Director  Page 59 SPECIAL EVENT PERMIT APPLICATION A Special Event refers to an event that takes place on parks & Recreation property that is open to the public, or where an admission fee is charged, or food/alcohol is served or sold. This application to the Park Board should be submitted at least six weeks prior to the event; or eight weeks if requesting alcohol service or sales. The Park Board meets the third Tuesday of each month. The request MUST be received one week prior to the Park Board meeting to be included in agenda for approval. APPLICANT INFORMATION Name of Applicant/Event Organizer: Alex Bray Organization/Production Company: Bodies Race Company Federal Tax ID or 501©3 #: (attach current verification) Address: 32808 E Stringtown Rd Apt/Ste: City: Greenwood State: MO Zip: 64034 Email: alex@bodiesrc.com Phone: 8163174535 Event Day On-Site Contact: TBD Cell: Event Sponsor: (Are you, the applicant, organizing this event on behalf of another organization?) ✔ NO YES Only fill out if you answered YES above. Name of Organization: Sponsoring Organization Contact Name: Address: Apt/Ste: City: State: Zip: EVENT INFORMATION Event Name: Location/Facility Requested (Check all that apply): ○ Schwiebert Riverfront Park ○● Sunset Park ○ Lincoln Park ○ Martin Luther King Jr. Park ○ Main Stage & Great Lawn ○ Band Shell ○ Terry Brooks ○ Observation Shelter ○ Longview Park & Shelter Performance Stage ○ Triangle Lawn ○ Douglas Park ○ Gazebo & Shelter ○ Other _________________________________ ○ Wedding Plaza Event Date(s): 07/19/2026 Event Time: 8:00 AM to 11:30 AM Set-Up Date(s): 07/19/2026 Set-Up Time: 6:00 AM to 8:00 AM Tear-Down Date(s): Tear-Down Time: 11:30 AM to 12:30 PM Estimated Number of Attendees/Participants: 175-225 Will this event interfere with/impede normal use of the area by the public? ✔ NO YES What actions will be taken to reduce impact to others? We trail share for all of our events and do not expect to fill up the entire Sunset Park parking lot Previous Year Date/Location: Has this event been previously held? ✔ NO YES Location: Date: Do you plan to charge admission/participation fees? NO ✔ YES (Please fill out info below) Fee Per Adult: $ 25.00 Fee Per Child: $ 15.00 or General Admission: $ N/A Who is the recipient of the monies collected? Bodies Race Company (All fees are for participation, not admission.) Additional Fees may apply with admission/participation fees.  Page 60 EVENT INFORMATION Cont. Event Description: Provide a detailed description of your event. Additional information may be attached. Timed 4 & 8 mile foot race. Would start at sunset park and out and back on the Great River Trail. EVENT FEATURES All event features are subject to the approval of the Park Board. Additionally, certain features such as street closures and those mentioned below may require separate permits from the City of Rock Island. For more information regarding City of FOOD & NON-ALCOHOLIC BEVERAGES Are you requesting permission to sample food and/or beverages? ○ Yes (Event Participants only) ✔ ○ Yes (to the General Public) ○ No Are you requesting permission to sell food and/or beverages? ○ Yes (Event Participants only) ○ Yes (to the General Public) ○ No IF FOOD IS DISTRIBUTED OR SOLD, THE CITY HEALTH INSPECTOR MUST BE CONTACTED AT 309-732-2915. If vendors/caterers are known please list: TBD Ice cream truck Indicate the number of vendors and type of stand for each (tent/trailer/grill/table only/truck/etc.): Beverages: Food: Merchandise: Info/Registration: Other: ALCOHOL Alcohol for Special Events is only allowed on park property when a permit has been issued and the alcohol being provided is by a company that has appropriate licenses from the State of Illinois Liquor Commission, and has been approved by the Rock Island Park Board and given a license from the City of Rock Island. Request must be given to the Park Board eight-weeks in advance. Requests must be given to the City of Rock Island at least 30 days in advance. Approved copy of the appropriate licenses must be submitted to the Park Board within 30 days of the event. Please plan accordingly by submitting all appropriate paperwork at least eight week prior to your event date to allow the Park Board and City of Rock Island time to make recommendations to ensure participant and public Are you requesting permission to have beer or wine at your event? ✔ NO YES (Please continue) ○ Serve ○ Sell Please attach a detailed plan for serving alcohol and preventing underage drinking. Proof of dram show insurance coverage will be required. Who will be selling/serving the alcohol? Additional charges may apply with Serving/Selling Alcohol.  Page 61 EVENT FEATURES MERCHANDISE Are you requesting permission to sample merchandise? ○ Yes (Event Participants only) ○ Yes (to the General Public) ✔○ No Are you requesting permission to sell merchandise? ○ Yes (Event Participants only) ○ Yes (to the General Public) ○ No ✔ ELECTRICAL (Additional fees may apply) Indicate the number of electrical outlets that will be needed, and attach a description or site map: Electrical outlets needed: N/A Location: Purpose: Electrical outlets needed: N/A Location: Purpose: AMPLIFIED SOUND (Additional fees may apply) Are you requesting permission to have amplified sound? NO ✔ YES (Please continue) Hours of Amplified Sound: 8:00 AM _____________ 11:30 AM to ____________ Description (Please describe purpose and plans for amplified sound) Race announcements & pre-recorded music. 2 speakers Will music/sound be monitored for language content? NO ✔ YES Are you planning to provide live entertainment as a feature of your event? ✔ NO YES (Please continue) Description: Will you provide sound equipment or rent from Rock Island Parks & Recreation? (Renting only available to Schwiebert Park) ✔○ Provide ○ Rent Includes 2 speakers, 2 microphones with stands, and adaptor for CD player, MP3 Player or IPOD (players not included). System is designated for speaking and solo artists; not suitable for band amplification. How will you be using the System? VEHICLES The Park Board may consider granting permission for the delivery of equipment and supplies for event set-up and tear-down. Additional Fees apply. Driving and/or Parking vehicles on grass/athletic fields is STRICTLY PROHIBITED. Are you requesting permission to operate staff/supply vehicles on Park Board service roads for delivery of equipment and supplies? NO ✔ YES (Please continue) # Cars: # Trailers: # Buses: # Semi Trucks: # Golf Carts: 1 # Other: Describe: It would be wonderful to get a golf cart for setting up the race!  Page 62 EVENT ADDITIONS If you're planning to erect, install, or use any of these structures, describe below. A separate sheet with additional details may be attached. Will your event include the installation of STAGES/PLATFORMS? ✔ NO YES (Please continue) Description: Will your event include the use of PORTABLE TOILETS? NO ✔ YES (Please continue) Required at MLK Jr. Park & Park Board may require at other locations. Number of Toilets: 3 Locations: Parking lot Will your event include the use of DUMPSTERS or Garbage Control? ✔ NO YES (Please continue) Park Board may require, Garbage May Not Overflow at any time during your event. Description: Are you requesting that your event include the installation of FENCING? ✔ NO YES (Please continue) Required at any park if Serving Alcohol. Describe purpose and location: Will signage be used in the Park and what type: Will your event include the use of OTHER STRUCTURES OR FEATURES no identified above? (Inflatable's, Fireworks, Barricades, Bleachers, Table/Chairs, Etc…) NO ✔ YES (Please continue) Description: 10ft inflatable start/finish line Will your event require the use of TENTS OR CANOPIES? NO ✔ YES (Please continue) Permit required for tents over 1,000 square feet. Additional fees may also apply. Number of Tents: 2 Size: 10 10 _____x_____ Number of Tents: Size: _____x_____ RENTAL OF EQUIPMENT Rental of Chairs, Tables, Stanchions & Fences are ONLY available at Schwiebert Riverfront Park. Are you requesting rental of any of the following from RI Parks & Rec? ✔ NO YES (Please continue) # Chairs: ________ # Tables: ________ # Stanchions: ________ # of Fence Sections: _______ (90 Available) (10 Available) (20 Available) (60 Available) (Each 8' wide x 4' high) (Required if serving alcohol) Attach a Site Map if you plan to include any of the previously mentioned features at your event. The Site Map should indicate the relative location of the following: all sources of amplifies sound and direction of sound, tents and canopies with sizes, stages, promotional cars, inflatable's, portable toilets, dumpsters, fences & barricades, and other structures; proposed driving paths for all equipment and supply vehicles, location of vehicles you wish to retain on Park Board property during the event; locations a alcohol, food and merchandise services/sales; and proposed street closures. Site Maps are subject to the approval of the Park Board.  Page 63 EVENT PLANS ADVERTISING AND MARKETING Please note that all costs incurred promoting and marketing events prior to the insurance of an approved Special Event Permit from the Rock Island Park Board and Changes/modifications relative to the event from the Park Board/or City of Rock Island is at the sole expense of the Event Organizer. How will your event attendees be notified or invited to the event? Email & Social Media Will your event be publicly advertised? NO ✔ YES (Please continue) Description: Advertised online! Will your event have a Webpage and/or Social Media? NO ✔ YES (Please continue) Link: TBD www.runsignup.com Link: SECURITY (Park Board may require) Have you made provisions for on-site security services? ✔ NO YES (Please continue) Security Company: Contact Name: Address: City: St: Zip: Email Address: Phone: Event Day Cell #: Insurance Company: MEDICAL SERVICES (Park Board may require) Have you made provisions for on-site medical services? ✔ NO YES (Please continue) Medical Company: Contact Name: Address: City: St: Zip: Email Address: Phone: Event Day Cell #: STREET CLOSURES OR USE OF PUBLIC WAY If you are requesting the closure of/use of park roads you must receive permission from the Park Board. For closure of public city street or public city way (including sidewalks or street closing) you must obtain approval and all necessary permits from the City of Rock Island. For more information, call 309-732-2010. If your event is a run, walk or other activity in which participants will be following a course, attach a map with a written description of the proposed Will you be requesting permission from the City of Rock Island to close a street/other public way for your event? ✔ NO Yes (Please continue) Location Description: Will you be requesting permission to close a park road from the Rock Island Park Board? ✔ NO Yes (Please continue) Location Description: PARKING AND TRANSPORATION PLAN Parking is only allowed in parking lots and designated street parking. Have you made provisions for safe transportation and/or parking? NO ✔ Yes (Please continue) Description: Parking will be guided by bodies race company staff INSURANCE "Certificate of Insurance in the amount of $1,000,000 worth of General liability coverage that name the Rock Island Park B Board as an additional insured" required by Park Board. ***Certificate required AFTER event approval by Park Board - Submit to Events Manager Is your agency covered by Liability Insurance? NO ✔ Yes Please attach letter of verification is applicable.  Page 64 POLICIES • Alcohol is not allowed in the park without proper documentation and fees. • No set-up or decorating may take place until RI Parks & Rec staff is present. • Refundable damage deposit is required for special event along with a valid credit card on file. • Applicant is responsible for set-up and tear-down of all chairs, tables, equipment and decoration, as well as clean-up and taking trash to dumpster. Failure to do so will result in additional fees. • Parks Staff will set up sound system (if rented) and applicant will appoint person to operate system. • Prohibited: confetti, bird seed, rice, silk petals, or any other material that may cause litter. • In case of inclement weather, equipment rental fees will be refunded. Park rental fee is non-refundable. • Stakes may not be used in lawn due to irrigation system. • Failure to clean up park after use may result in additional clean-up fees. • Glass bottles are not allowed in the park for safety reasons. • Cancellation policy: With at least a 30-day notice, the applicant will receive a refund of fees, less a cancellation of a $50 fee. With at least a 15-day notice, the applicant will receive a refund of fees, less a cancellation of a $100 fee. Within a 15-day notice, no refunds will be issued. Inclement Weather cancellations must be discussed with Parks Special Event Manager. SIGNATURE Approval of this application will reserve for the applicant the requested event date/place, providing all requirements outlined by the Special Event Policy in writing to the applicant are met. GENERAL CONDITIONS Applicant agrees: to bear all costs of policing; cleaning and restoring park property used pursuant to the permit, to reimburse the Park Board of all such costs incurred by the Park Board; to pay by credit card on file if damage cost are greater than the refundable deposit; to indemnify the Park Board and hold the Park Board harmless from any liability to any person resulting g from damage or injury occurring in connection with the permitted event proximity caused by the action of the applicant, its officers, employees, or agents or any person under applicant's contract; to limit all activities conducted on Park Board property to the terms of the permit; and that failure to abide by the terms of the permit or any other applicable laws, rules or regulations may result in revocation of the permit, retention of all or a portion of the damage deposit, fines or result in revocation of the permit. The undersigned agrees by the execution hereof to indemnify and hold harmless the Rock Island Park Board against all liabilities, costs, and expenses which may arise in consequence of the granting of this permit. I do solemnly swear (or affirm) that all answers given and statements made on this application are full and true to the best of my knowledge and beliefs. I acknowledge that I have received, read and agree to the terms of the event and facility rules and the Rock Island Park Board Code of Ordinances and I agree to abide by them. The Undersigned has full authority to represent the sponsoring organization: Printed Name: Alex Bray Signature: Date: 05/09/2025