Village Board

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, April 19, 2017 6:51 PM Village Hall Board Room 1050 W. Romeo Rd Village Board Village Board Meeting Minutes April 19, 2017 Regular Meeting 1. CALL TO ORDER Roll Call Present 7- Trustee Jose Chavez, Trustee Linda Palmiter, Trustee Ken Griffin, Trustee Dave Richards, Trustee Brian A. Clancy Sr., Mayor John Noak, and Trustee Lourdes Aguirre 2. POSTING OF COLORS, PLEDGE OF ALLEGIANCE 3. PETITIONS FROM THE PUBLIC None 4. CONSENT AGENDA A motion was made by Trustee Griffin, seconded by Trustee Palmiter, to do a consent agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Palmiter, seconded by Trustee Griffin, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak MIN17-0669 Approval of Minutes - April 5, 2017 Workshop Meeting This Minutes Workshop was Approved. MIN17-0670 Approval of Minutes - April 5, 2017 Regular Meeting This Minutes Regular was Approved. 17-2348 Approval of Bills - Schedule A This Approval Of Bills was Approved. 17-2349 Approval of Bills - Schedule B This Approval Of Bills was Approved. 17-2350 Approval of Bills - Schedule C Village of Romeoville Page 1 Printed on 5/4/2017 Village Board Meeting Minutes April 19, 2017 This Approval Of Bills was Approved. RES17-2288 A Resolution Establishing a Development Security for the Public, Stormwater and Erosion Control Improvements for Building #3 at the Opus Development located in the Paragon Business Park at the northeast corner of Taylor Road and Belmont Drive (PZC#16-044). Romeoville, Illinois This Resolution was Approved. RES17-2293 Resolution Authorizing the Approval of Purchase Orders for Fiscal Year 2017-2018 of over $20,000 for Purchases of a Routine Nature, Contractual Obligations Previously Approved by the Village Board, Goods and Services Provided by Sole Suppliers, Goods and Services Provided by System Suppliers and Professional Services Provided Previously Approved by the Village Board. This Resolution was Approved. RES17-2294 Approving a License Agreement with Subway - Uptown Square Monument Sign This Resolution was Approved. 5. MAYOR'S REPORT The Plainfield District 202 Foundation for Excellence will be holding their annual dinner tomorrow evening. The Hero Helps Forum will be held Friday at the Edward Hospital Athletic and Event Center. St Andrew will be hosting their annual Gala on Saturday. The Chamber will be hosting a Health and Wellness Expo at the Recreation Center on Monday. I will be attending the CED Global Logistics Summit on Tuesday. Iron and Glass will be holding their ribbon cutting on April 29th at 3:00 p.m. 17-2352 Proclamation-Motorcylce Awareness Month A representative from A.B.A.T.E. thanked the Mayor and Board for this proclamation. With the weather changing, motorcycles are now out on the road, please be cogniznant of them. A motion was made by Trustee Clancy, seconded by Trustee Griffin, that this Proclamation be Accepted. The motion carried by the following vote: Village of Romeoville Page 2 Printed on 5/4/2017 Village Board Meeting Minutes April 19, 2017 Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak PH17-2247 FY 17-18 Budget Public Hearing A motion was made by Trustee Griffin, seconded by Trustee Richards, that this Public Hearing be Opened. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak A motion was made by Trustee Griffin, seconded by Trustee Clancy, that this Public Hearing be Closed. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 6. CLERK'S REPORT The Community Service Council met last night. They will be presenting Money Smart Week April 24-27, 2017. They will be hosting workshops throughout the week. Congratulations to our new Firefighter. 7. CITIZEN'S, COMMITTEES, COMMISSIONS AND LIAISON REPORTS Trustee Aguirre-Police and Fire Commission/Uptown Development Congratulations to Brad Olson. The Commission is going through the vetting process. Two Police candidates have passed the last phase of the application process and are now scheduled to attend the academy. The Commission will be attending the Spring Seminar. The next meeting will be April 25th. Trustee Richards-Planning and Zoning/Zoning Board of Appeals/REMA The Emergency Command Center is up and running. It is a beautiful piece of equipment. Planning and Zoning will meet April 25th. Trustee Clancy-Beautification/Parks and Recreation The Clean Up Week Poster Contest winners have been picked. Village of Romeoville Page 3 Printed on 5/4/2017 Village Board Meeting Minutes April 19, 2017 A Recreation update was given. Trustee Griffin-Veteran's Commission/EDC The Veteran's Commission met yesterday. They reviewed the scholarship applications. The next meeting will be July 18th. EDC will be meeting tomorrow morning. Trustee Palmiter-Special Events/Finance/Humane Society Special Events met last Tuesday. They discussed upcoming events and volunteer opportunities. They also decided on a parade theme "Wild Wild West". The next meeting will be July 11th. A Finance update was given. Trustee Chavez-Youth Outreach/VorTv/Green Team The Youth Outreach met. The Trivia Challenge was a great turnout. The next meeting will be June 5th. VorTv is looking for volunteers. 8. VILLAGE MANAGER'S REPORT Thanks to all for their hard work on the Budget. 9. NEW BUSINESS A motion was made by Trustee Griffin, seconded by Trustee Palmiter, to do a consent agenda for all New Business. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Griffin, seconded by Trustee Richards, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak ORD17-1362 Adopting the Annual Operating Budget for the Fiscal Year 2017-2018 for the Village of Romeoville, Will County, Illinois This Ordinance was Approved. RES17-2289 A Resolution to Waive the Bid Process and Accept the Price Quote For Directional Boring of Drain Pipe along Beacon Avenue Village of Romeoville Page 4 Printed on 5/4/2017 Village Board Meeting Minutes April 19, 2017 This Resolution was Approved. RES17-2290 A Resolution to Waive the Bid Process and Enter into a Contract for the FY17/18 Concrete Repair Program This Resolution was Approved. RES17-2291 A Resolution to Waive the Bid Process and Accept the Proposal from Water Well Solutions for the Installation of an Abrasion-Resistant Pump and Motor at Well No. 11 at Carillon This Resolution was Approved. RES17-2292 Resolution Evidencing the Intention of The Village Of Romeoville, Will County, Illinois, to Issue Industrial Revenue and Single Family Mortgage Revenue Bonds and Related Matters. This Resolution was Approved. RES17-2295 A Resolution Waiving the Public Bidding Process and Authorizing a Contract with Tyler Technologies - HR Module (Current Vendor) This Resolution was Approved. RES17-2296 Resolution Awarding of the Contract for the 2016/17 Water Main Rehabilitation Program This Resolution was Approved. 10. BOARD COMMENTS Trustee Chavez- Congratulations to our new Firefighter/Paramedic. The Police Department is offering a Youth Police Academy. There are 20 openings. The deadline to register is May 12th. He reminded residents of the Romeoville Reinvestment Program. Thanks to everyone for the hard work on the budget. Trustee Palmiter- Congratulations to our new full time firefighter. Thanks to Kirk and all staff for the outstanding budget. Please exercise caution when dealing with contractors. Thanks to REMA for bringing the new command center. Trustee Griffin- Congratulations to Brad. Thanks to everyone for this budget. We are very lucky for the dedication and hard work of the staff. Village of Romeoville Page 5 Printed on 5/4/2017 Village Board Meeting Minutes April 19, 2017 Trustee Clancy- Congratulations to Brad Olson. Thanks to REMA for bringing out the new command truck. Thanks to all who worked to put the budget together. Trustee Richards- Be aware of motorcycles. Congratulations to Brad. Trustee Aguirre- Thanks to staff for all their good work. The Chamber will be hosting a Business After Hours on April 27th at Metal Monkey. They will be hosting a Joliet Slammers Night on June 1st and the Health and Wellness Expo will be April 24th. 11. EXECUTIVE SESSION-Land Acquisition/Review of Executive Session Minutes A motion was made by Trustee Clancy, seconded by Trustee Griffin,to Enter into Executive Session at 7:29 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak A motion was made by Trustee Griffin, seconded by Trustee Aguirre, to Return to the Regular Meeting at 7:32 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 12. ADJOURNMENT A motion was made by Trustee Griffin, seconded by Trustee Aguirre, that this Meeting be Adjourned at 7:34 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 6 Printed on 5/4/2017