Village Board

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, June 7, 2017 6:25 PM Village Hall Board Room 1050 W. Romeo Rd Village Board Village Board Meeting Minutes June 7, 2017 Regular Meeting 1. CALL TO ORDER Roll Call Present 7- Trustee Jose Chavez, Trustee Linda Palmiter, Trustee Ken Griffin, Trustee Dave Richards, Trustee Brian A. Clancy Sr., Mayor John Noak, and Trustee Lourdes Aguirre 2. POSTING OF COLORS, PLEDGE OF ALLEGIANCE 3. PETITIONS FROM THE PUBLIC None 4. CONSENT AGENDA A motion was made by Trustee Griffin, seconded by Trustee Richards, to do a consent agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Approval of the Consent Agenda Trustee Chavez asked for an update with regards to the Electric Aggregation. Mayor Noak stated that this is a renewal of the agreement. This is a housekeeping. This puts everyone back into the pool. Trustee Chavez wanted to get this out so that the residents understand this. There are a lot of energy companies out there. Trustee Chavez stated that there was no New World report with the Schedule D bills. Mr Openchowski stated that we will look into this. A motion was made by Trustee Palmiter, seconded by Trustee Griffin, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak MIN17-0676 Approval of Minutes-May 17, 2017 Workshop Meeting This Minutes Workshop was Approved. MIN17-0677 Approval of Minutes-May 17, 2017 Regular Meeting This Minutes Regular was Approved. Village of Romeoville Page 1 Printed on 8/8/2017 Village Board Meeting Minutes June 7, 2017 17-2366 Approval of Bills-Schedule A This Approval Of Bills was Approved. 17-2367 Approval of Bills-Schedule B This Approval Of Bills was Approved. 17-2368 Approval of Bills-Schedule C This Approval Of Bills was Approved. 17-2369 Approval of Bills-Schedule D This Approval Of Bills was Approved. 17-2370 Approval of Bills-Schedule E This Approval Of Bills was Approved. ORD17-1380 An Ordinance on Prevailing Wage Rates in Romeoville This Ordinance was Approved. RES17-2316 A Resolution Establishing a Development Security for the Public, Stormwater and Erosion Control Improvements the Eco-Site /T-Mobile Site located at 1202 North Independence Blvd (PZC#16-034). This Resolution was Approved. RES17-2317 A Resolution Establishing a Development Security for the Public, Stormwater and Erosion Control Improvements the S-Cubed Storage Facility located at 645 South Weber Road (PZC#17-013). This Resolution was Approved. RES17-2318 A Resolution Establishing a Development Security for the Public, Stormwater and Erosion Control Improvements located at the Highpoint Town Square Apartments (PZC#16-028). This Resolution was Approved. RES17-2319 Extending the Intergovernmental Agreement Forming the Will Electric Aggregation Group This Resolution was Approved. RES17-2320 A Resolution Authorizing the Sale of Village Property This Resolution was Approved. Village of Romeoville Page 2 Printed on 8/8/2017 Village Board Meeting Minutes June 7, 2017 RES17-2324 A Resolution Declaring Surplus Property and Authorizing the Disposition of Surplus Property (Tarps and Racks) This Resolution was Approved. RES17-2325 A Resolution Authorizing The Waiving Of Bids For The Provision Of Apparel For The Village Department Of Parks and Recreation (Programs And Staff) For A One Year Term Authorizing A Contract For the Same With BWM Global. This Resolution was Approved. RES17-2327 A Resolution Approving a License Agreement with Mity Nail Spa This Resolution was Approved. 5. MAYOR'S REPORT Thanks to all who joined us for the Memorial Day Service. Thanks to Mistwood for their wonderful fireworks show. Condolences to the Garrett Family. The groundbreaking for Discovery Park was held on May 31st . I threw out the first pitch at the Joliet Slammers game on June 1st for the Chamber’s Community Night. The Comprehensive Plan open house was held on Monday. Romeoville Toyota held their ground breaking today. Amazon will be holding their ribbon cutting tomorrow at 10:30. The first Rockin the Ville will be held tomorrow. The Wedding Banned will be performing. Thorntons’s will be holding their ribbon cutting on Friday at 10:00 a.m. Isle a la Cache will be hosting their Island Rendevouz on Saturday from 11-2. Metro Exhibit will be holding their ribbon cutting on June 13th. 17-2371 Proclamation-Amazon.com Day Jeffrey Russell from Amazon accepted the proclamation. He thanked the Board for this proclamation. A motion was made by Trustee Chavez, seconded by Trustee Clancy, that this Proclamation be Accepted. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Village of Romeoville Page 3 Printed on 8/8/2017 Village Board Meeting Minutes June 7, 2017 Non-voting: 1- Mayor Noak PH17-2251 Public Hearing-Boundary Line Agreement between the Village of Romeoville and the Village of Lemont A motion was made by Trustee Richards, seconded by Trustee Griffin, that this Public Hearing be Tabled until the July 19th meeting. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 6. CLERK'S REPORT The Memorial Day Ceremony was very well attended. Thanks to staff for a well organized event. The Community Service Council will meet on June 20th. The Valley View Enrichment Fund Foundation met on May 24th. They are finalizing the June 8th golf outing details. 7. CITIZEN'S, COMMITTEES, COMMISSIONS AND LIAISON REPORTS Trustee Aguirre-Police and Fire/Uptown Square The Fire and Police Commission will meet on June 13th. Trustee Richards-Planning and Zoning/Zoning Board of Appeals/REMA Planning and Zoning will meet on June 13th. Trustee Clancy-Beautification/Parks and Recreation A Recreation update was given. Trustee Griffin-Veteran's Commission/EDC The Veteran's Commission awarded two scholarships at the RHS Award Ceremony. The next meeting will be July 18th. EDC held an open house on Monday. The next meeting will be June 15th. Trustee Palmiter-Finance/Special Events/Humane Society Finance will meet June 14th. The next Special Events Commission meeting will be held on July 11th. Trustee Chavez-Youth Outreach/Green Team/VorTv The Youth Outreach Commission met on June 5th. They awarded their scholarship. They will team up with the Police Department for the basketball league again this year. The next meeting will be September Village of Romeoville Page 4 Printed on 8/8/2017 Village Board Meeting Minutes June 7, 2017 11th. VorTv will be very busy this summer. They are always looking for volunteers. 8. VILLAGE MANAGER'S REPORT The Recreation Department has completed the O'Hare Woods renovation. It turned out very nice. Forest View Park is 75% complete. Paving is underway. There is a list on the website. Citgo held its worse case scenario drill. Our first responders participated in this event. Special thanks to Steve Rockwell and Josh Potter for their hard work with the Comprehensive Plan. Chief Turvey participated in the Special Olympics Torch Run. Congratulations to him. 9. NEW BUSINESS A motion was made by Trustee Griffin, seconded by Trustee Palmiter, to do a consent agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Griffin, seconded by Trustee Aguirre, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 17-2365 Motion to approve and accept the transfer of funds of $3,750,000.00 from the General Corporate Fund (Fund 1) to the Facility Construction Fund (Fund 59) in the amount of $2,825,000 and to the Facility Construction Fund in the amount of $925,000 as of April 30, 2017. This Motion was Approved. ORD17-1377 An Ordinance Amending Chapter 90 (Dogs and Cats) and Chapter Village of Romeoville Page 5 Printed on 8/8/2017 Village Board Meeting Minutes June 7, 2017 43 (Fee Schedule) of the Village Code of Ordinances This Ordinance was Approved. ORD17-1381 An Ordinance Declaring “Surplus Funds” in the Marquette Tax Increment Finance District This Ordinance was Approved. RES17-2321 A Resolution to Waive the Bid Process and Accept the Price Quote from Metropolitan Industries for the Replacement of Two Carillon Lift Station Pumps This Resolution was Approved. RES17-2322 A Resolution to Waive the Bid Process and Accept the Price Quote from Tri-Tech Electric for the Installation of Rectangular Rapid Flash Beacon Pedestrian Crossing Signs This Resolution was Approved. RES17-2323 A Resolution Authorizing the Execution of an Intergovernmental Agreement with the Village of Forest Park (Romeoville Fire Academy (Exchange of Vehicles/Equipment for Academy Tuition) This Resolution was Approved. RES17-2326 A Resolution Waiving the Public Bidding Process and Authorizing a Contract with Dewberry for Professional Services - Edward Hospital Athletic and Event Center Storage Addition This Resolution was Approved. RES17-2328 A Resolution Authorizing The Waiving Of Bids For A 14-Passenger Bus For The Village Department Of Parks And Recreation With Best Bus Sales This Resolution was Approved. RES17-2329 A Resolution Waiving the Public Bidding Process and Authorizing a Contract with Grosshening, Inc for Demolition Services - 335 Independence This Resolution was Approved. 10. BOARD COMMENTS Trustee Chavez- There was a great turnout for the fireworks for Memorial Day. Mistwood did a great job. The shuttle buses were a hit. The Comprehensive Plan was very impressive. Thanks to all who worked Village of Romeoville Page 6 Printed on 8/8/2017 Village Board Meeting Minutes June 7, 2017 to put this together. Congratulations to all of the graduates. Congratulations to the scholarship recipients. Please drive safely. Thanks to all who are volunteering to coach this season. Trustee Palmiter- Congratulations to all of the graduates. Congratulations and welcome to Thomas Toyota and Amazon Congratulations to Chief Turvey. Trustee Griffin- The Thomas Toyota ground breaking was a great event. They praised our staff for welcoming them to the community. Congratulations to all the graduates. Trustee Clancy- Congratulations to all the graduates. The Memorial Day event was tremendous. Join us for the concert tomorrow. The fireworks were tremendous. Last week's car show was great. Condolences to the Garrett Family. Trustee Richards- Thanks to all who attended our Memorial Day Service. Congratulations to all the graduates. The Thomas Toyota ground breaking was great. All of the Thomas Family was there. They are a great organization. Very excited to attend Amazon's ribbon cutting tomorrow. Thorntons will greatly enhance the Route 53 corridor. Congratulations to Mayor Noak on being named President of the Will County Governmental League. Trustee Aguirre- Congratulations to Mayor Noak. Thanks to the Village for the Memorial Day Service. Thanks to Mistwood for partnering with the Village on the fireworks. Congratulations to Amazon, Thorntons and Toyota. Congratulations to the Class of 2017. The future looks bright. 11. EXECUTIVE SESSION- Land Acquisition / Personnel / Pending & Threatened Litigation A motion was made by Trustee Palmiter, seconded by Trustee Griffin, to Enter into Executive Session at 7:07 p.m. The motion carried by the following vote: Village of Romeoville Page 7 Printed on 8/8/2017 Village Board Meeting Minutes June 7, 2017 Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak A motion was made by Trustee Palmiter, seconded by Trustee Griffin, to Return to the Regular Meeting at 7:21 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 12. ADJOURNMENT A motion was made by Trustee Clancy, seconded by Trustee Griffin, that this Meeting be Adjourned at 7:25 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 8 Printed on 8/8/2017