Village Board

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, July 19, 2017 7:03 PM Village Hall Board Room 1050 W. Romeo Rd Village Board Village Board Meeting Minutes July 19, 2017 Regular Meeting 1. CALL TO ORDER Roll Call Present 6- Trustee Linda Palmiter, Trustee Ken Griffin, Trustee Dave Richards, Trustee Brian A. Clancy Sr., Mayor John Noak, and Trustee Lourdes Aguirre Absent 1- Trustee Jose Chavez 2. POSTING OF COLORS, PLEDGE OF ALLEGIANCE 3. PETITIONS FROM THE PUBLIC None 4. CONSENT AGENDA A motion was made by Trustee Griffin, seconded by Trustee Palmiter, to do a consent agenda. The motion carried by the following vote: Aye: 5- Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Chavez Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Griffin, seconded by Trustee Aguirre, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5- Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Chavez Non-voting: 1- Mayor Noak MIN17-0681 Approval of Minutes-June 21, 2017 Workshop Meeting This Minutes Workshop was Approved. MIN17-0682 Approval of Minutes-June 21, 2017 Regular Meeting This Minutes Regular was Approved. 17-2376 Approval of Bills-Schedule A This Approval Of Bills was Approved. 17-2377 Approval of Bills Schedule B Village of Romeoville Page 1 Printed on 8/30/2017 Village Board Meeting Minutes July 19, 2017 This Approval Of Bills was Approved. 17-2378 Approval of Bills Schedule C This Approval Of Bills was Approved. 17-2379 Approval of Bills Schedule D This Approval Of Bills was Approved. 17-2380 Approval of Bills Schedule E This Approval Of Bills was Approved. 17-2381 Approval of Bills-Schedule F This Approval Of Bills was Approved. 17-2382 Approval of Bills-Schedule G This Approval Of Bills was Approved. RES17-2340 A Resolution Establishing a Development Security for the Public, Stormwater and Erosion Control Improvements at the Murphy Oil Gas Station (Blain’s Outlot 5) located at 491 South Weber Road (PZC#17-002). This Resolution was Approved. RES17-2341 A Resolution Establishing a Development Security for the Public, Stormwater and Erosion Control Improvements at the Greencore (formerly Peacock) facility located at 1001 Crossroads Parkway (PZC#17-014). This Resolution was Approved. RES17-2342 A Resolution Approving an Agreement with the Illinois Department of Transportation and the Village of Romeoville for the West Taylor Road Proposed Sidewalk and Pavement Striping Improvements (Safe Route to Schools Grant) This Resolution was Approved. RES17-2344 Resolution Waiving the Bidding Requirements and Utilize the State Bid Contract for the Purchase of a 2017 Ford F350 Crew Cab Pickup Truck This Resolution was Approved. RES17-2345 Resolution Authorizing Execution of the Illinois Public Works Village of Romeoville Page 2 Printed on 8/30/2017 Village Board Meeting Minutes July 19, 2017 Mutual Aid Network Agreement (IPWMAN) This Resolution was Approved. RES17-2346 Development Security Reduction Pinnacle Drive Construction from Airport Road South Through the Panattoni Development This Resolution was Approved. RES17-2349 A Resolution Declaring Surplus Property and Authorizing the Disposition of Surplus Property (Tables) This Resolution was Approved. RES17-2350 Waive the Bidding Requirements and Utilize the State of Illinois Contract #4018300 for the Purchase of Three 2017 Ford F-250 XL 4x2 Trucks This Resolution was Approved. RES17-2355 A Resolution Authorizing a Lease Agreement with Martin Whalen This Resolution was Approved. 5. MAYOR'S REPORT Condolences to Representative Natalie Manley on the passing of her mother. Thanks to all who participated in the Ride Around Town on July 13th. The next one will be held on July 26th. Aldi will have their grand reopening on July 28th. The White Oak Library will be holding a Grandparents Day Out on August 11th from 9-12 at the Crest Hill Branch. RomeoFest will be held from August 3-6, 2017. Join us for the fun. There will be no Village Board Meeting on August 2nd. PH17-2251 Public Hearing-Boundary Line Agreement between the Village of Romeoville and the Village of Lemont A motion was made by Trustee Griffin, seconded by Trustee Clancy, that this Public Hearing be Tabled unitl the September 20, 2017. The motion carried by the following vote: Aye: 5- Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Chavez Non-voting: 1- Mayor Noak Village of Romeoville Page 3 Printed on 8/30/2017 Village Board Meeting Minutes July 19, 2017 6. CLERK'S REPORT The Community Service Council met last night. They are finishing up the evaluation of the Executive Director. The Valley View Enrichment Foundation will meet on July 26th. The June golf outing raised $14,000. Congratulations to our two new Police Officers. 7. CITIZEN'S, COMMITTEES, COMMISSIONS AND LIAISON REPORTS None 8. VILLAGE MANAGER'S REPORT Mr Gulden stated that Trustee Griffin made a good point when he said the Comp Plan is very realistic and acheivable. 9. NEW BUSINESS A motion was made by Trustee Griffin, seconded by Trustee Palmiter, to do a consent agenda for all New Business excluding RES17-2352 and RES17-2353. The motion carried by the following vote: Aye: 5- Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Chavez Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Richards, seconded by Trustee Clancy, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5- Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Chavez Non-voting: 1- Mayor Noak ORD17-1364 An Ordinance Approving a Special Use Permit for a Planned Unit Development - Final Development Plan for B & W Truck Repair at 667 Parkwood Ave This Ordinance was Approved. ORD17-1384 An Ordinance Approving a Special Use Permit for a Planned Unit Development (PUD) - Final Development Plan for Village Place Apartments by Edward Rose & Sons and S.R. Jacobson Village of Romeoville Page 4 Printed on 8/30/2017 Village Board Meeting Minutes July 19, 2017 This Ordinance was Approved. ORD17-1391 An Ordinance Amending Chapter 157 (Comprehensive Plan) and Adopting the Updated Comprehensive Plan for the Village of Romeoville This Ordinance was Approved. ORD17-1392 An Ordinance Approving a Special Use Permit for a Planned Unit Development - Final Development Plan for Murphy Oil This Ordinance was Approved. RES17-2331 A Resolution Awarding the Contract for the Parkwood Avenue Lift Station Replacement project to Steve Spiess Construction Inc. in the amount of $1,528,683.00 (2 formal bids were received). This Resolution was Approved. RES17-2343 A Resolution Waiving the Formal Bidding Process and Awarding the Construction of the JJC Soccer Practice Fields Project to J. Russ and Company, Inc. in the Amount of $260,876.36 (2 Proposals Were Received). This Resolution was Approved. RES17-2347 Authorizing the Execution of a License Agreement with Mobilitie, LLC This Resolution was Approved. RES17-2348 A Resolution Authorizing an Amendment to a Development Agreement with Romeo Gardens, LLC This Resolution was Approved. RES17-2351 A Resolution Authorizing a Change Order for Discovery Park Contract with J. Russ and Company This Resolution was Approved. RES17-2352 A Resolution Authorizing the Execution of a Warranty Deed, Certified Resolution, Conveyance Documents and Construction Easement Documents in favor of the Illinois Department of Transportation (IDOT Parcel No. 1KR0032A & B; IDOT Job No. R-91-002-14, PIN 12-02-29-301-004, Northeast Corner of Weber and Lakeview Roads) Village of Romeoville Page 5 Printed on 8/30/2017 Village Board Meeting Minutes July 19, 2017 This Resolution was Removed From Consideration. RES17-2353 A Resolution Authorizing the Execution of a Warranty Deed, Certified Resolution and Conveyance Documents in favor of the Illinois Department of Transportation (IDOT Parcel No. 1KR0037; IDOT Job No. R-91-002-14, PIN 12-02-29-151-008, 175’ north of the intersection of Weber Road and Lakeview Drive) This Resolution was Removed From Consideration. RES17-2354 A Resolution Authorizing the ComEd Advanced Engineering Fee for Relocation of Overhead Electric Facilities along Route 53 This Resolution was Approved. RES17-2356 Authorizing An Agreement with Call One for Telecommunications This Resolution was Approved. RES17-2357 A Resolution Waiving the Public Bidding Process and Authorizing The Purchase of an Electronic Messaging Sign From Express Sign This Resolution was Approved. RES17-2358 Authorizing the Village Manager to enter into a Contract for the Established Guaranteed Maximum Price and waiving the public bidding for the Construction of Deer Crossing Concession Stand / Restroom Facility This Resolution was Approved. 10. BOARD COMMENTS Trustee Palmiter- Condolences to the family of Ghislaine Taylor. Welcome to our new officers. Trustee Griffin- Condolences to Natalie Manley. Welcome to our new officers. Trustee Clancy- Condolences to the Taylor and Manley families. Congratulations to our two new officers. Thanks to all who attended the July 3rd event. A Recreation update was given. Village of Romeoville Page 6 Printed on 8/30/2017 Village Board Meeting Minutes July 19, 2017 Trustee Richards- Condolences to the Manley, Taylor and Hoff families. Congratulations to our new officers. Congratulations to the Tumbleweeds Gymnastic Team on their successful meet. Thanks to our Recreation Department, they do a great job with all of the programs they put on. Trustee Aguirre- Condolences to the Manley family. Congratulations to our new officers. I encourage our residents to sign up for our next ride along. Coffee with the Mayor will take place on July 25th at the Beauty Shop at 12:30. Mayor Noak thanked Emily McAsey for her work and he welcomed John Connor who has been appointed to fill her position. 11. EXECUTIVE SESSION None 12. ADJOURNMENT A motion was made by Trustee Richards, seconded by Trustee Clancy, that this Meeting be Adjourned at 7:24 p.m. The motion carried by the following vote: Aye: 5- Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Chavez Non-voting: 1- Mayor Noak Village of Romeoville Page 7 Printed on 8/30/2017