Village Board

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, August 16, 2017 6:40 PM Village Hall Board Room 1050 W. Romeo Rd Village Board Village Board Meeting Minutes August 16, 2017 Regular Meeting 1. CALL TO ORDER Roll Call Present 6- Trustee Jose Chavez, Trustee Ken Griffin, Trustee Dave Richards, Trustee Brian A. Clancy Sr., Mayor John Noak, and Trustee Lourdes Aguirre Absent 1- Trustee Linda Palmiter 2. POSTING OF COLORS, PLEDGE OF ALLEGIANCE 3. PETITIONS FROM THE PUBLIC None 4. CONSENT AGENDA A motion was made by Trustee Griffin, seconded by Trustee Clancy, to do a consent agenda. The motion carried by the following vote: Aye: 5- Trustee Chavez, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Palmiter Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Griffin, seconded by Trustee Richards, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5- Trustee Chavez, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Palmiter Non-voting: 1- Mayor Noak MIN17-0683 Approval of Minutes-July 19, 2017 Workshop Meeting This Minutes Workshop was Approved. MIN17-0684 Approval of Minutes-July 19, 2017 Regular Meeting This Minutes Regular was Approved. 17-2385 Approval of Bills-Schedule A This Approval Of Bills was Approved. 17-2386 Approval of Bills-Schedule B Village of Romeoville Page 1 Printed on 9/28/2017 Village Board Meeting Minutes August 16, 2017 This Approval Of Bills was Approved. 17-2387 Approval of Bills-Schedule C This Approval Of Bills was Approved. 17-2388 Approval of Bills-Schedule D This Approval Of Bills was Approved. 17-2389 Approval of Bills-Schedule E This Approval Of Bills was Approved. 17-2390 Approval of Bills-Schedule F This Approval Of Bills was Approved. ORD17-1395 An Ordinance Approving the Naming of Mews Lane for the Highpoint Town Square development This Ordinance was Approved. RES17-2359 Acceptance of Public Improvements - Ashley Furniture- Boldt Park Lot 1 This Resolution was Approved. RES17-2360 A resolution relating to participation by elected officials in the Illinois Municipal Retirement Fund This Resolution was Approved. RES17-2361 A Resolution Establishing a Development Security for the Public, Stormwater and Erosion Control Improvements at Village Place Apartments located at 20525 Normantown Road (PZC#16-030). This Resolution was Approved. RES17-2362 A Resolution Waiving the Public Bidding Process and Authorizing a Contract for the Purchase of One (1) New Chevrolet Tahoe Police K9 Squad, Fully Equipped This Resolution was Approved. RES17-2363 A Resolution Authorizing a Concession License Agreement—Romeoville Youth Football and Cheerleading This Resolution was Approved. RES17-2365 A Resolution Authorizing the Execution of a Lease Agreement Village of Romeoville Page 2 Printed on 9/28/2017 Village Board Meeting Minutes August 16, 2017 with MailFinance to lease a NeoPost IN-600 Postage Machine for the Parks and Recreation Department This Resolution was Approved. 5. MAYOR'S REPORT Thanks to all who worked so hard to make this year’s RomeoFest a great success. Congratulations to Chief Skoryi on his retirement. Condolences to Dave on the passing of his grandmother. Valley View School District will be holding a ribbon cutting for their early childhood center on August 24th. Harris Bank will be holding their ribbon cutting on August 31st. Village offices will be closed on September 4th in observance of Labor Day. 6. CLERK'S REPORT Congratulations to Lieutenant Rymsza. Condolences to Dave Richards. The Community Service Council met August 16th. They are planning their first Autumn Gala on September 14th. The Valley View Enrichment Foundation met on July 26th. The next meeting will be August 23rd. 7. CITIZEN'S, COMMITTEES, COMMISSIONS AND LIAISON REPORTS No reports 8. VILLAGE MANAGER'S REPORT Thanks to staff for all of their hard work on making RomeoFest a great success. Special thanks to the REMA volunteers. The I-55/Weber Rd bid has been postponed to October. 9. NEW BUSINESS A motion was made by Trustee Griffin, seconded by Trustee Aguirre, to do a consent agenda for all New Business excluding RES17-2364. The motion carried by the following vote: Aye: 5- Trustee Chavez, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Palmiter Non-voting: 1- Mayor Noak Village of Romeoville Page 3 Printed on 9/28/2017 Village Board Meeting Minutes August 16, 2017 Approval of the Consent Agenda A motion was made by Trustee Griffin, seconded by Trustee Clancy, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5- Trustee Chavez, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Palmiter Non-voting: 1- Mayor Noak ORD17-1393 An Ordinance Approving the Annexation of Territory for 335 Independence, Parcel II This Ordinance was Approved. ORD17-1394 An Ordinance Amending Chapter 80 "Traffic Schedules" Schedule B, of the Romeoville Code of Ordinances Pertaining to Stop Sign Intersections This Ordinance was Approved. ORD17-1396 An Ordinance Authorizing the Execution of a Real Estate Purchase Contract with RHWC II LLC, an Illinois limited liability company (Magid Glove and Safety—Well Site—Part of 1300 Naperville Drive) This Ordinance was Approved. RES17-2364 A Resolution Authorizing the Execution of an Intergovernmental Agreement with Valley View Community Unit School District 365U (Temporary Bus Driver Administrative Space) A motion was made by Trustee Griffin, seconded by Trustee Aguirre, that this Resolution be Approved. The motion carried by the following vote: Aye: 4- Trustee Chavez, Trustee Griffin, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Palmiter Non-voting: 2- Trustee Richards, and Mayor Noak RES17-2366 A Resolution Waiving the Public Bidding Process and Authorizing a Contract with ServiceMaster Restore for the Demolition of 626 Townhall Drive This Resolution was Approved. RES17-2367 A Resolution Waiving the Public Bidding Process and Authorizing a Contract with Hitchcock Design Group for Professional Services - Route 53 Schematic Design (Lewis University Corridor) Village of Romeoville Page 4 Printed on 9/28/2017 Village Board Meeting Minutes August 16, 2017 This Resolution was Approved. RES17-2368 A Resolution Authorizing a Renewal of a Bus Shelter/Advertising Agreement (Illinois Convenience & Safety Corporation) This Resolution was Approved. RES17-2369 Authorizing the Village Manager to enter into a Contract for the Established Guaranteed Maximum Price and waiving the public bidding for the Construction of the Animal Control Facility This Resolution was Approved. 10. BOARD COMMENTS Trustee Chavez- Condolences to the Richards family and the Clemmons family. Congratulations to Robert Rymsza. Thanks to all who worked and participated in RomeoFest. Trustee Griffin- Condolences to Dave Richards. Condolences to Sally Guilbo. RomeoFest was terriffic. Congratulations to Lt. Rymsza. Be careful during the eclipse. Trustee Clancy- Condolences to the Richards and Guilbo families. Congratulations to our new Leiutenant. RomeoFest was tremendous. There will be a concert on August 17th and one more Cruise Night on August 31st. Creative Play registration is now open. The Founders Day Parade is September 17th. Trustee Richards- Congratulations to Lt. Rymsza. Condolences to the Clemmons and Guilbo families. Kids are back in school-be aware. RomeoFest was a great success. Thanks to all involved. Get well wishes to Vic Zack. Thanks to all for your condolences. Trustee Aguirre- Condolences to Trustee Richards. RomeoFest was a great success. Village of Romeoville Page 5 Printed on 9/28/2017 Village Board Meeting Minutes August 16, 2017 Congratulations to Robert Rymsza. Chamber After Hours will be held next week at Aryzta. 11. EXECUTIVE SESSION-Personnel A motion was made by Trustee Griffin, seconded by Trustee Richards, to Enter into Executive Session at 7:04 p.m. The motion carried by the following vote: Aye: 5- Trustee Chavez, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Palmiter Non-voting: 1- Mayor Noak A motion was made by Trustee Richards, seconded by Trustee Chavez, to Return to the Regular meeting at 7:21 p.m. The motion carried by the following vote: Aye: 5- Trustee Chavez, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Palmiter Non-voting: 1- Mayor Noak 12. ADJOURNMENT A motion was made by Trustee Griffin, seconded by Trustee Clancy, that this Meeting be Adjourned at 7:21 p.m. The motion carried by the following vote: Aye: 5- Trustee Chavez, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Absent: 1- Trustee Palmiter Non-voting: 1- Mayor Noak Village of Romeoville Page 6 Printed on 9/28/2017