Village Board

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, May 2, 2018 6:21 PM Village Hall Board Room 1050 W. Romeo Rd Village Board Village Board Meeting Minutes May 2, 2018 Regular Meeting 1. CALL TO ORDER Roll Call Present 7- Trustee Jose Chavez, Trustee Linda Palmiter, Trustee Ken Griffin, Trustee Dave Richards, Trustee Brian A. Clancy Sr., Mayor John Noak, and Trustee Lourdes Aguirre 2. POSTING OF COLORS, PLEDGE OF ALLEGIANCE 3. PETITIONS FROM THE PUBLIC Mary Dewald- Requesting upgrades to her part of town regarding parks and recreation. Herself and her neighbors attended several board meetings expressing our displeasure for a proposed warehouse across the street from our homes. Thankfully this proposal did not pass. She thanked all of the Board for not passing that. The possibility for a park in that area was discussed at the time. We were hoping that the Village would do this in the 2018 budget. She asked the Board to consider this in the 2019 budget. There are 29 parks in the Village with the majority on the south end. Meadowalk Park is the closest park to us. We would love to have a recreational area near us to enjoy. Janet Gardner- The bike path in the industrial park on the north end of town is in poor condition. This is a safety concern. This has been neglected for a while. There is a lot of glass and debris on the path. The trees and shrubbery are also overgrown. Also, she thanked the Board for giving their attention to the truck issue however, they are still driving down the road. They are coming in from the other end opposite of the new island that was installed. This needs to be monitored a little closer, possibly raise the fines. Patty Zack- She is a resident for 23 years. Under the leadership of Mayor Noak we have seen the Village grow and prosper. We all make mistakes. She is confident that Mayor Noak will learn from his mistake. Mayor Noak stated that we are working on the maintenance of the trails and we are working on park space in this area as well. We are also working to address the truck issue. 4. CONSENT AGENDA A motion was made by Trustee Palmiter, seconded by Trustee Griffin, to do a consent agenda. The motion carried by the following vote: Village of Romeoville Page 1 Printed on 6/5/2018 Village Board Meeting Minutes May 2, 2018 Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Chavez, seconded by Trustee Clancy, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak MIN18-0717 Approval of Minutes-April 18, 2018 Workshop Meeting This Minutes Workshop was Approved. MIN18-0718 Approval of Minutes-April 18, 2018 Regular Meeting This Minutes Regular was Approved. 18-2476 Approval of Bills-Schedule A This Approval Of Bills was Approved. 18-2477 Approval of Bills-Schedule B This Approval Of Bills was Approved. 18-2478 Approval of Bills-Schedule C This Approval Of Bills was Approved. 18-2479 Approval of Bills-Schedule D This Approval Of Bills was Approved. ORD18-1481 An Ordinance Amending Chapter 32 of the Village Code of Ordinances (Section 32.28) This Ordinance was Approved. RES18-2479 A Resolution Establishing a Development Security for the Subdivision Improvements proposed at the Interchange 55 Logistics Park (CT Reality) (PZC#16-011). This Resolution was Approved. RES18-2480 A Resolution Establishing a Development Security for the Bluff Road Improvements proposed adjacent to the Interchange 55 Logistics Park (CT Reality) (PZC#16-011). Village of Romeoville Page 2 Printed on 6/5/2018 Village Board Meeting Minutes May 2, 2018 This Resolution was Approved. RES18-2481 A Resolution Declaring Surplus Property And Authorizing The Disposition Of Surplus Property (Vehicle) This Resolution was Approved. RES18-2482 Waive the Bidding Requirements and Utilize the National Joint Powers Alliance (NJPA) for the purchase of one 2019 2-1/2 Ton Single Axle Dump Truck This Resolution was Approved. RES18-2483 A Resolution to Waive the Bid Process and Accept the Price Quote for the Purchase of a Pavement Saw This Resolution was Approved. RES18-2486 A Resolution to Waive the Bid Process and Accept the Price Quote for the Purchase of Two John Deere Mowers This Resolution was Approved. RES18-2487 A Resolution Declaring Surplus Property and Authorizing the Disposition of Surplus Property (Desks) This Resolution was Approved. RES18-2488 A Resolution Authorizing the Waiving of Bids for the Provisions of Apparel for the Village Department of Parks and Recreation (Programs and Staff) for a One Year Term and Authorizing a Contract for the Same with BWM Global This Resolution was Approved. RES18-2491 A Resolution to Approve a Proposal from Hitchcock Design Group for Design Through Construction Phase Services for the Replacement of the Tennis Court Lights at Village Park This Resolution was Approved. RES18-2494 A Resolution Authorizing an Amendment to a Concession Stand License Agreement (Lightning Event and Management LLC—Volunteer Park, Village Park, Snack Shack—Recreation Center, and Edward Athletic and Event Center) This Resolution was Approved. 5. MAYOR'S REPORT Village of Romeoville Page 3 Printed on 6/5/2018 Village Board Meeting Minutes May 2, 2018 18-2473 Proclamation Designating Police Week 2018 Chief Turvey thanked the Mayor and Board for this proclamation. This is an opportunity to remember the officers who lost their lives in the line of duty and to thank all of our officers for their service. A motion was made by Trustee Palmiter, seconded by Trustee Griffin, that this Proclamation be Accepted. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 18-2480 Proclamation-Older Americans Month (May 2018) This was voted on during the Workshop Meeting. 6. CLERK'S REPORT Congratulations to our new Police Officer. The next Community Service Council meeting will be May 15th. The Valley View Educational Enrichment Foundation met last Wednesday. Thanks to the Police Department for their service. Happy Mother's Day to all the mothers. 7. CITIZEN'S, COMMITTEES, COMMISSIONS AND LIAISON REPORTS None 8. VILLAGE MANAGER'S REPORT No report. 9. NEW BUSINESS A motion was made by Trustee Griffin, seconded by Trustee Aguirre, to do a consent agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Griffin, seconded by Trustee Clancy, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 4 Printed on 6/5/2018 Village Board Meeting Minutes May 2, 2018 18-2475 Motion to approve and accept the transfer of funds of up to $2,000,000.00 from the General Corporate Fund (Fund 1) to the Facility Construction Fund (Fund 59) for the Fiscal Year Ended April 30, 2018. This Motion was Approved. ORD18-1480 An Ordinance Amending Chapter 80-Traffic Schedules, Schedule V, of the Romeoville Code of Ordinances Pertaining to Stop Sign Intersections This Ordinance was Approved. RES18-2484 A Resolution to Waive the Bid Process and Enter into a Contract for the FY18/19 Hot-Mix Asphalt Program This Resolution was Approved. RES18-2485 A Resolution to Waive the Bid Process and Enter into a Contract for the 2018 Contractor Street Resurfacing Project This Resolution was Approved. RES18-2489 A Resolution Authorizing Waiving of Bids for Resurfacing Deer Crossing Park by George's Landscaping, Incorporated This Resolution was Approved. RES18-2490 A Resolution Authorizing Waiving of Bids to Construct a Sitting Area at Deer Crossing Park by George's Landscaping, Incorporated This Resolution was Approved. RES18-2492 A Resolution to Accept a Proposal with Wight & Company for Schematic Design Through Construction Administration Professional Services for the Redevelopment of Budler Park This Resolution was Approved. RES18-2493 A Resolution Approving an Intergovernmental Agreement with the City of Elmhurst and the Villages of Frankfort, Lemont, New Lenox, Shorewood and Westmont to Create the Governmental Insurance Network (GIN) This Resolution was Approved. 10. BOARD COMMENTS Trustee Chavez- Congratulations to our new officer. Village of Romeoville Page 5 Printed on 6/5/2018 Village Board Meeting Minutes May 2, 2018 Thanks to the residents for coming up and make us aware of the issues. There is some action on the interchange. Mr Gulden stated that they are starting to stage the project. The biggest holdup is the utility relocates. It is going to take a good 8 months to get this done. Happy Mother's Day. Trustee Palmiter- Welcome to our new officer. Thanks to Mayor Noak for making the statement. Thanks to Mary and Janet for their input. Trustee Griffin- Welcome to our new officer. Congratulations to our older american's. Happy Mother's Day. Trustee Clancy- Welcome to our new officer. Congratulations to our older americans. Happy Mother's Day. Happy birthday to his wife. Trustee Richards- Congratulations to our older americans. Welcome to our new officer. Thanks to all our officers who keep our streets safe every day. Happy Mother's Day. Trustee Aguirre- Congratulations to our new officer. Happy Mother's Day. Support our school bands. Thanks to the resident for pointing out the problems with the trails. 11. EXECUTIVE SESSION None 12. ADJOURNMENT A motion was made by Trustee Griffin, seconded by Trustee Aguirre, that this Meeting be Adjourned at 6:50 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 6 Printed on 6/5/2018