Village Board

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, July 18, 2018 6:48 PM Village Hall Board Room 1050 W. Romeo Rd Village Board Village Board Meeting Minutes July 18, 2018 Regular Meeting 1. CALL TO ORDER Roll Call Present 7- Trustee Jose Chavez, Trustee Linda Palmiter, Trustee Ken Griffin, Trustee Dave Richards, Trustee Brian A. Clancy Sr., Mayor John Noak, and Trustee Lourdes Aguirre 2. POSTING OF COLORS, PLEDGE OF ALLEGIANCE 3. PETITIONS FROM THE PUBLIC Janet Gardner- She was here in May concerning safety issues with the bike path. A lot of the issues were addressed and she is thankful for that. There is still an issue with the pot holes and cracks. She was hoping work could begin soon so that she can still enjoy it this summer. She also thanked the Village for taking care of the island. It was beautified today. There are still daily issues with the trucks. She met with Village staff concerning this and she gave some suggestions to help alleviate this. The road has become a highway now. She hopes that staff will look at her suggestions and get back with her. Rich Strom- We received quite a bit of rain the week of July 4th. Comcast was out in his yard digging holes. We were never notified that they were going to be doing this. He approached the guys who told him they were locating power lines. As the holes were being dug they were filling up with water. He spoke with a supervisor and informed him of this and asked them to put this off and was told no. Also, they were digging holes 12 feet in his yard. He called the Village and asked who oversees this project and was sent to Public Works. He explained the situation and was told that his information will be given to the supervisor. He then spoke to the Mayor's Office and within a short time of that phone call he received a call from Mark from Public Works. Mark is top notch. The Village is lucky to have him. He stopped the guys from digging. The workers filled the holes back in after telling Mark that they found the power. A few days later they were back again digging holes. Mark came back again and put a stop to it. The Village needs to have more oversight on these projects. 4. CONSENT AGENDA A motion was made by Trustee Griffin, seconded by Trustee Clancy, to do a consent agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Village of Romeoville Page 1 Printed on 10/17/2018 Village Board Meeting Minutes July 18, 2018 Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Griffin, seconded by Trustee Aguirre, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak MIN18-0723 Approval of Minutes-June 20, 2018 Workshop Meeting This Minutes Workshop was Approved. MIN18-0724 Approval of Minutes-June 20, 2018 Regular Meeting This Minutes Regular was Approved. 18-2496 Approval of Bills-Schedule A This Approval Of Bills was Approved. 18-2497 Approval of Bills-Schedule B This Approval Of Bills was Approved. 18-2498 Approval of Bills-Schedule C This Approval Of Bills was Approved. 18-2499 Approval of Bills-Schedule D This Approval Of Bills was Approved. 18-2500 Approval of Bills-Schedule E This Approval Of Bills was Approved. 18-2503 Approval of Bills-Schedule F This Approval Of Bills was Approved. 18-2504 Approval of Bills-Schedule G This Approval Of Bills was Approved. 18-2505 Approval of Bills-Schedule H This Approval Of Bills was Approved. 18-2506 Approval of Bills-Schedule I Village of Romeoville Page 2 Printed on 10/17/2018 Village Board Meeting Minutes July 18, 2018 This Approval Of Bills was Approved. RES18-2526 A Resolution Authorizing a Concession Stand License Agreement (Village Park—Romeoville Youth Football and Cheerleading) This Resolution was Approved. RES18-2527 Waiving the bid process and accepting the proposal from Aqua Designs (Irrigation at Fire Station 1) This Resolution was Approved. RES18-2529 Waive the Bidding Process and Approve the Purchase of Seven (7) In-Squad Computers and Seven (7) In-Squad Cameras for Leased Police Vehicles from Enterprise Leasing This Resolution was Approved. RES18-2530 A Resolution Authorizing License Agreements (Naperville Drive/Honeytree Subdivision Rear Yard Fence Replacements) This Resolution was Approved. RES18-2531 A Resolution Waiving the Public Bidding Process and Authorizing the Purchase of Ten Motorola APX7000 800mz Portable Radio Units This Resolution was Approved. RES18-2535 Extending the Intergovernmental Agreement Forming the Will Electric Aggregation Group This Resolution was Approved. RES18-2536 Waiving the bids and entering into a contract - Northwest Cedar Products (Honeytree) This Resolution was Approved. RES18-2537 A Resolution Authorizing The Waiving Of Bids For Janitorial Services With Integrated Service Solutions, LLC, For the Edward Hospital Athletic And Event Center This Resolution was Approved. RES18-2538 A Resolution Approving an Easement Agreement with the Joliet Regional Port District (175 S. Southcreek Parkway) This Resolution was Approved. RES18-2539 A Resolution Accepting Public Improvements-Abri Credit Union Village of Romeoville Page 3 Printed on 10/17/2018 Village Board Meeting Minutes July 18, 2018 (Formerly Known As Argonne Credit Union) This Resolution was Approved. RES18-2541 A Resolution to Release the Development Security for Public Improvements at Lewis University This Resolution was Approved. 5. MAYOR'S REPORT Get well wishes to Bernice. Condolences to Linda Wilhelm on the passing of her mother. Thanks to all staff who put together the Independence Day Celebration. It was a great event. The Metropolitan Mayors Caucus Environment and Energy Sub Committee met and toured Magid’s solar rooftop project on July 9th. We held the Animal Control Facility ribbon cutting on July 10th. Studio 20 held their ribbon cutting today. I was able to participate in the trophy ceremony for the Amateur Women's Open at Mistwood today. I will be hosting a ride around town on Friday. The Fire Department Auxiliary will be holding a fundraiser at Culvers on July 26th. Rainmakers Irrigation and Maintenance will be holding their ribbon cutting on August 2nd. Holiday Day Inn Express will have their ground breaking on August 24th. Join us for RomeoFest August 2nd thru August 5th. Congratulations to Aliya Kazmi who has been selected to participate in the 2018 ComEd Icebox Derby. Join us for National Night Out with the Police on August 7th. 18-2507 Appointment of Commission/Committee Members Teresa Capone thanked the Village for this opportunity. A motion was made by Trustee Chavez, seconded by Trustee Palmiter, that this Appointment be Accepted. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 4 Printed on 10/17/2018 Village Board Meeting Minutes July 18, 2018 6. CLERK'S REPORT No report. 7. CITIZEN'S, COMMITTEES, COMMISSIONS AND LIAISON REPORTS Trustee Aguirre-Police and Fire/Uptown Development Police and Fire will meet on August 14th at 6:30 p.m. Trustee Richards- REMA is working very hard this summer with all of our events. It is a thankless job. The Planning and Zoning meeting scheduled for July 24th has been cancelled. Trustee Clancy- Welcome to Teresa. A Recreation update was given. Trustee Griffin- The Veteran's Commission met yesterday. We discussed fundraisers for our scholarship. Thanks to Culvers and Tasty Waffle, they always let us use their facilities. We tried something new this year at the Independence Day Celebration, we posted and raised the colors and it was well received by everyone. Trustee Palmiter- Special Events met on June 26th. They reviewed past events and discussed RomeoFest. The parade theme is Back to the Future. It will be held on September 16th. The next meeting will be October 9th. A Finance update was given. Trustee Chavez- The Youth Outreach Commission along with the Police Department are finishing up their summer basketball program. Save the date for the Costume Ball Fundraiser which will be held November 3rd. Vor-Tv is looking for volunteers, especially with RomeoFest coming up. 8. VILLAGE MANAGER'S REPORT Special thanks to Community Development especially Nathan who put together the Business District and TIF legislation. Village of Romeoville Page 5 Printed on 10/17/2018 Village Board Meeting Minutes July 18, 2018 The next Board Meeting will be August 15th. There is no meeting August 1st due to RomeoFest. 9. NEW BUSINESS A motion was made by Trustee Griffin, seconded by Trustee Aguirre, to do a consent agenda for All New Business. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Palmiter, seconded by Trustee Griffin, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak ORD18-1485 An Ordinance Approving a Special Use Permit for a Planned Unit Development - Final Development Plan for Joe's Beverage Warehouse and additional retail space on Lot 3 of the Troutman and Dams development (NWC IL Route 53 and Romeo Rd) This Ordinance was Approved. ORD18-1489 An Ordinance Proposing the Creation of a Business District in the Village of Romeoville, Will County, Illinois, and Providing For A Public Hearing In Connection With the Proposed Business District (“Normantown Road Business District No. 1”) This Ordinance was Approved. ORD18-1490 An Ordinance Creating Chapter 56—Small Wireless Facilities--of the Village Code of Ordinances This Ordinance was Approved. ORD18-1491 An Ordinance Adopting Chapter 42B of the Village Code of Ordinances—Administrative Hearing Procedure for Public Safety Employee Benefit Claims This Ordinance was Approved. RES18-2528 Authorizing a Sponsorship/Naming Rights Agreement with Thomas Toyota of Joliet, Inc. This Resolution was Approved. Village of Romeoville Page 6 Printed on 10/17/2018 Village Board Meeting Minutes July 18, 2018 RES18-2532 A Resolution With Respect to an Amendment to the Marquette Tax Increment Finance District, Establishing the Dates for A Public Hearing and Joint Review Board, and Other Matters in the Village of Romeoville (“Marquette TIF”) This Resolution was Approved. RES18-2533 A Resolution With Respect to an Amendment to the Independence Boulevard Tax Increment Finance District, Establishing the Dates for a Public Hearing and Joint Review Board, and Other Matters in the Village Of Romeoville (“Independence Boulevard TIF”) This Resolution was Approved. RES18-2534 A Resolution with Respect to a Proposed Tax Increment Finance District Establishing the Dates for a Public Hearing and Joint Review Board, Creating an Interested Parties Registry, Authorizing Reimbursement of Costs Concerning the Redevelopment of Certain Property and Other Matters in the Village of Romeoville (“Normantown/Weber Road TIF”) This Resolution was Approved. RES18-2540 A Resolution to Waive the Bid Process and Accept the Proposal from Denler, Inc. for the Placement of High Density Mineral Bond Pavement Surface Treatment This Resolution was Approved. 10. BOARD COMMENTS Trustee Chavez- Welcome and thanks to Teresa and Rezza. Get well soon to Bernice. Thanks to all who made the Independence Celebration a wonderful event. The Fire Auxiliary is having a fundraiser on July 25th at Culvers. Mega Passes are on sale. Trustee Palmiter- Get well wishes to Bernice. Condolences to the Wilhelm family. The Independence Day Celebration was amazing. Congratulations on our Animal Control Facility. Welcome to Teresa and Rezza. Trustee Griffin- Village of Romeoville Page 7 Printed on 10/17/2018 Village Board Meeting Minutes July 18, 2018 Get well wishes to Bernice. Condolences to Linda Wilhelm. The pavilion and band shell is such an asset to the Village. The Renwick Rd. railroad crossing will be closed for 5 days starting tomorrow. Trustee Clancy- Condolences to the Wilhelm Family. Get well Bernice. Welcome to Teresa and to Rezza. Cruise Night is tomorrow night. Get your Mega Passes now. Trustee Richards- Get well to Bernice. Condolences to Linda Wilhelm. Thanks to Eric and Megan for their service. Welcome to Teresa and Rezza. The Independence Day Celebration was amazing. He heard very positive comments on this event. Rockin the Ville will be July 26th. Clarence Kinder and Harold Wilson are long time residents who took an Honor Flight last week. Congratulations to them. Thanks to them for their service. Trustee Aguirre- Get well to Bernice. Condolences to the Wilhem family. Welcome to our new Police and Fire Commissioner and thanks to Teresa. The fireworks show was lovely. Congratulations to Magid for choosing alternative energy. The Animal Control Facility was an impressive building. Mayor Noak thanked Mr Kinder and Mr Wilson for their service. The Boy Scouts of America will be hosting their Search and Rescue Badge Program here at the Village. 11. EXECUTIVE SESSION A motion was made by Trustee Palmiter, seconded by Trustee Griffin, to Enter into Executive Sesison at 7:28 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Executive Session Village of Romeoville Page 8 Printed on 10/17/2018 Village Board Meeting Minutes July 18, 2018 A motion was made by Trustee Palmiter, seconded by Trustee Richards, to Return to the Regular Meeting at 7:53 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 12. ADJOURNMENT A motion was made by Trustee Clancy, seconded by Trustee Griffin, that this Meeting be Adjourned at 7:54 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 9 Printed on 10/17/2018