Village Board

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, May 1, 2019 6:25 PM Village Hall Board Room 1050 W. Romeo Rd Village Board Village Board Meeting Minutes May 1, 2019 Regular Meeting 1. CALL TO ORDER Roll Call Present 7- Trustee Jose Chavez, Trustee Linda Palmiter, Trustee Ken Griffin, Trustee Dave Richards, Trustee Brian A. Clancy Sr., Mayor John Noak, and Trustee Lourdes Aguirre 2. POSTING OF COLORS, PLEDGE OF ALLEGIANCE 3. PETITIONS FROM THE PUBLIC None 4. CONSENT AGENDA A motion was made by Trustee Griffin, seconded by Trustee Aguirre, to do a consent agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Griffin, seconded by Trustee Richards, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak MIN19-0755 Approval of Minutes-April 17, 2019 Workshop Meeting This Minutes Workshop was Approved. MIN19-0756 Approval of Minutes-April 17, 2019 Regular Meeting This Minutes Regular was Approved. 19-2618 Approval of Bills-Schedule A This Approval Of Bills was Approved. 19-2619 Approval of Bills-Schedule B This Approval Of Bills was Approved. 19-2620 Approval of Bills-Schedule C Village of Romeoville Page 1 Printed on 5/29/2019 Village Board Meeting Minutes May 1, 2019 This Approval Of Bills was Approved. 19-2621 Approval of Bills-Schedule D This Approval Of Bills was Approved. ORD19-1564 An Ordinance Amending Chapter 159 (Zoning Ordinance) of the Village of Romeoville Code of Ordinances This Ordinance was Approved. ORD19-1565 An Ordinance Amending Chapter 93 (Standing Water Public Nuisances—Hazards to Public Sidewalks, Parkways and Streets) This Ordinance was Approved. ORD19-1566 An Ordinance Amending Chapter 43 (Fee Schedule) and Chapter 156 (Residential Real Property Licensing and Crime Free Housing) of the Village Code of Ordinances This Ordinance was Approved. ORD19-1568 An Ordinance Dissolving the Green Team and the Safety Town Committee This Ordinance was Approved. RES19-2674 A Resolution to Approve a Proposal from Wight & Company for Design through Construction Administration Services for the Repair of Deer Crossing Park's Seating and Playground Retaining Walls at the Amphitheater This Resolution was Approved. RES19-2680 A Resolution to Approve a Proposal from Hitchock Design Group for Design through Construction Administration Services and Robinson Engineering Ltd. for a Topographical Survey for the Renovation of Conservation Park This Resolution was Approved. RES19-2681 A Resolution Authorizing the Release of Funds in the Amount of $30,470.00 to Taylor C. Nischan This Resolution was Approved. RES19-2682 A Resolution Authorizing the Waiving of Bids for the Provisions of Apparel for the Village Department of Parks and Recreation (Programs and Staff) for a One Year Term and Authorizing a Contract for the Same with BWM Global Village of Romeoville Page 2 Printed on 5/29/2019 Village Board Meeting Minutes May 1, 2019 This Resolution was Approved. RES19-2683 A Resolution to Approve a Proposal from Hitchcock Design Group for Design through Construction Administration Services for the Installation of a Playground at Discovery Park This Resolution was Approved. RES19-2684 A Resolution Authorizing the Waiving of Bids for a 2019 Ford Fusion for the Village Department of Parks and Recreation with Sutton Ford, Incorporated This Resolution was Approved. RES19-2686 A Resolution to Waive the Bid Process and Enter into a Contract for the 2019 Contractor Street Resurfacing Project This Resolution was Approved. RES19-2687 A Resolution to Waive the Bid Process and Enter into a Contract for the FY19/20 Hot-Mix Asphalt Program This Resolution was Approved. RES19-2688 A Resolution Awarding the Contract for the 2019/2020 Traffic Signal Maintenance Program This Resolution was Approved. RES19-2689 A Resolution Establishing a Development Security for the Public, Stormwater and Erosion Control Improvements at the LDD Business Center (PZC#18-010). This Resolution was Approved. RES19-2690 A Resolution Establishing a Development Security for the Public, Stormwater and Erosion Control Improvements for the driveway addition at 1075 Taylor Rd (PZC#19-011). This Resolution was Approved. RES19-2691 A Resolution Authorizing the Waiving of the Bids for the Acceptance of a Proposal from Able Masonry Development Inc. for Improvements to the Renwick/Weber Road Sign This Resolution was Approved. RES19-2692 A Resolution to Waive the Bid Process and Accept the Price Quote for the Purchase of a Case SR270 Skidsteer Loader (Sole Vendor) Village of Romeoville Page 3 Printed on 5/29/2019 Village Board Meeting Minutes May 1, 2019 This Resolution was Approved. RES19-2693 A Resolution to Waive the Bidding Requirements and Utilize the Sourcewell Municipal Cooperative Purchasing Program for the purchase of one 2020 2-1/2 Ton Single-Axle Dump Truck and two 2020 Tandem-Axle Dump Trucks This Resolution was Approved. RES19-2694 A Resolution Authorizing the Waiving of Bids for Three 2019 Ford F-250 Trucks for the Village Department of Parks and Recreation with Landmark Ford, Incorporated per the State of Illinois Contract #4018300 This Resolution was Approved. 5. MAYOR'S REPORT Thoughts and prayers out to those affected by the tragedy in Sri Lanka on Easter Sunday. The Hero Helps Community Summit will be held at the Athletic and Event Center on May 3rd. The Governor will be in attendence at this event. Rotary will be recognizing the high school seniors who are in the top 10% of their class on May 8th. Congratulations to those students. The Police Department will be holding their awards ceremony on May 9th. The Community Garage Sale will be held on May 11th from 8-4. Clean up Week will be held the week of May 13th through 17th. Our first Park Party will be held on May 14th at Malibu Bay Park. Congratulations to his wife for running her first half marathon this past weekend. PH19-2300 Public Hearing-Annexation Agreement (Weber and Gaskin-Amerco Real Estate Company-Proposed U-Haul Developemnt) A motion was made by Trustee Chavez, seconded by Trustee Griffin, to open the public hearing. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 4 Printed on 5/29/2019 Village Board Meeting Minutes May 1, 2019 Public Hearing A motion was made by Trustee Clancy, seconded by Trustee Chavez, to close the public hearing. The motion carried by the following vote: Aye: 7- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, Mayor Noak, and Trustee Aguirre 19-2614 Proclamation Designating National Police Week 2019 Chief Turvey stated that Police work is a rewarding career but could also be a stressful and dangerous profession. 163 Police Officers died in the line of duty in 2018 and 35 have died thus far this year. Romeoville has a great group of dedicted men and women who serve the Village. Mayor Noak stated that our Police Force is wonderful. We also have many residents who serve in other capacities such as State Police and County Police. A motion was made by Trustee Palmiter, seconded by Trustee Clancy, that this Proclamation be Accepted. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 19-2615 Proclamation-Construction Safety Month A motion was made by Trustee Griffin, seconded by Trustee Chavez, that this Proclamation be Accepted. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 19-2616 Proclamation-Comcast Cares Day A motion was made by Trustee Griffin, seconded by Trustee Richards, that this Proclamation be Accepted. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak 6. CLERK'S REPORT None 7. CITIZEN'S, COMMITTEES, COMMISSIONS AND LIAISON REPORTS Trustee Aguirre-Police and Fire Commission/Uptown Development Village of Romeoville Page 5 Printed on 5/29/2019 Village Board Meeting Minutes May 1, 2019 The next Police and Fire Commission meeting will be May 14th. Trustee Richards-Planning and Zoning/Zoning Board of Appeals/REMA The next Planning and Zoning Commission meeting scheduled for May 14th has been cancelled. Trustee Clancy-Beautification/Parks and Recreation The Poster Contest winners are on display at the Recreation Center. A Beautification update was given. Trustee Griffin-Veteran's Commission/EDC The Veteran's Commission is having a fundraiser this weekend in front of Tasty Waffle for the scholarship fund. We will be awarding our two scholarships at the RHS Awards Ceremony on May 16th. Trustee Palmiter-Special Events/Humane Society/Finance The Special Events Commission will be meeting July 16th. The Finance Committee will be meeting next Wednesday. Trustee Chavez-Youth Outreach/Vor-Tv The Youth Outreach Commission will be awarding two scholarships at the upcoming high school awards ceremony. The next meeting will be June 3rd. 8. VILLAGE MANAGER'S REPORT We have received a lot of rain; Public Works is out cleaning catch basins. Also, we have received warnings regarding the Des Plaines River. We are monitoring this very carefully. 9. NEW BUSINESS A motion was made by Trustee Griffin, seconded by Trustee Aguirre, to do a consent agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Approval of the Consent Agenda A motion was made by Trustee Clancy, seconded by Trustee Griffin, to approve the Consent Agenda. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 6 Printed on 5/29/2019 Village Board Meeting Minutes May 1, 2019 ORD19-1567 An Ordinance Authorizing the Execution of an Annexation Agreement (Weber & Gaskin—AMERCO Real Estate Company—Proposed U Haul development) This Ordinance was Approved. ORD19-1559 An Ordinance Approving the Annexation of Territory for U-Haul at 681 S. Weber Road This Ordinance was Approved. ORD19-1560 An Ordinance Approving the Zoning of Territory for U-Haul at 681 S. Weber Road This Ordinance was Approved. ORD19-1561 An Ordinance Approving a Special Use Permit for a Planned Unit Development - Final Development Plan for U-Haul at 681 S. Weber Road This Ordinance was Approved. RES19-2685 A Resolution Awarding of the Contract for the Public Works Facilities Construction Project This Resolution was Approved. 10. BOARD COMMENTS Trustee Chavez- We passed a public nuisance ordinance today regarding standing water on sidewalks. He is glad we passed this. The Community Garage Sale is May 11th. Join us for fireworks at Mistwood on May 26th. It is a great event. The first Park Party is May 14th. SAC donates the refreshments for these events. We passed the street maintenance resolutions, so work will be beginning. Trustee Palmiter- I attended the RHS Choir Open Mic Event, it was a great night. Trustee Griffin- Happy Cinco De Mayo. Happy Mother's Day. Well wishes to those observing Ramadan. Congratulations to the Grand Haven Veteran's Club on their successful dinner dance. September 9th is the Disabled Veteran's Golf Outing. Village of Romeoville Page 7 Printed on 5/29/2019 Village Board Meeting Minutes May 1, 2019 Trustee Clancy- May 14th is the Malibu Bay Park Party. Glad that we are getting the Public Works building going. Trustee Richards- Attended the Veteran's Club Spring Dinner Dance. It was a great event. The RHS Drum Theater will be performing next week for two nights. Trustee Aguirre- Remember our officers during Police Week. Thoughts to the victims of all of the recent tragedies. She is thankful for all of the paths. Be cognizant of your surroundings with the weather breaking there are more people out and about. Congratulations to Jeni. Attended the Chamber After Hours at The Romeoville Arts Society. Heather Jelic runs this, they have a lot of talent. 11. EXECUTIVE SESSION None 12. ADJOURNMENT A motion was made by Trustee Clancy, seconded by Trustee Griffin, that this Meeting be Adjourned at 7:02 p.m. The motion carried by the following vote: Aye: 6- Trustee Chavez, Trustee Palmiter, Trustee Griffin, Trustee Richards, Trustee Clancy, and Trustee Aguirre Non-voting: 1- Mayor Noak Village of Romeoville Page 8 Printed on 5/29/2019