Village Board - Workshop Meeting

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, May 17, 2017 6:01 PM Village Hall Board Room 1050 W. Romeo Rd. Village Board - Workshop Meeting Village Board - Workshop Meeting Meeting Minutes May 17, 2017 1. CALL TO ORDER-Roll Call Present 7- Linda Palmiter, Ken Griffin, Lourdes Aguirre, Jose Chavez, John Noak, Dave Richards, and Brian A. Clancy Sr. 2. POSTING OF COLORS-PLEDGE OF ALLEGIANCE 3. ITEMS FOR DISCUSSION ORD17-1364 An Ordinance Approving a Special Use Permit for a Planned Unit Development - Final Development Plan for B & W Truck Repair at 667 Parkwood Ave Mr Rockwell reported that B & W purchased the old Seebert Landscaping site and is proposing to redevelop the site with a truck repair and inspection facility. The applicant is proposing a 11,752 s.f. building with an area for truck repair and inspection and an area for office. The facility will feature a safety lane where trucks can drive through the building and complete their necessary inspections. There will be four bays for repair. During the concept plan review it was noted that there is a dispute with the neighbor to the north and it was suggested that they work the dispute out. It was indicated that they came to an agreement last week. Mayor Noak stated that this will be Tabled as there are changes to the layout that need to be addressed. ORD17-1375 An Ordinance Approving a Text Amendment to the Zoning Code (Chapter 159) regarding Food Truck Operating Locations Mr Rockwell reported that in response to the increasing demand for food trucks, this revision provides for additional food truck operating locations within the B-3 Highway/Regional Shopping District. Food trucks would only be allowed in the B-3 District when it is operated in connection with an establishment that serves alcoholic beverages on-site under a Class M-1 or Class O liquor license. This applies to establishments such as a microbrewery or craft beer bottle shop that has on premises tastings. In addition, the provisions of ORD16-1315 requires that no food truck be operated within 300 feet of the entrance to an establishment offering food for sale or within 300 feet of any restaurant, cafe or eating establishment which is open for business. The 300 feet requirement may be waived if the food truck operator has obtained written consent of the food service business to operate within this minimum distance. Mayor Noak stated that we have new users that have a lot of interest in food trucks. There is a lengthy and extensive approval process through the Will County Health Department. Mr Rockwell added that there are about 50 that are permitted in the County and several work with our businesses. Village of Romeoville Page 1 Printed on 6/13/2017 Village Board - Workshop Meeting Meeting Minutes May 17, 2017 Once they get the County permit, they will need to come to us to get our license. Mayor Noak stated that this allows for some creativity and must be connected with an existing operation that holds the specific liquor licenses previously stated. He added that there are sign offs required if they are within certain proximity to a bricks and mortar establishment. Trustee Palmiter stated that her main concern is the competition. 300 feet is not a huge distance. Trustee Chavez stated that there has to be an agreement with a neighbor if they are within 300 feet of another food establishment and the response was yes. Mr Rockwell stated that there are limitations on how many times they are allowed to do this. Mayor Noak stated a max of once a week and three times a month. Trustee Clancy asked if they have to have an acceptance every time. Mr Rockwell stated that our permit will be valid for a year. Trustee Chavez asked about the parking and Mr Rockwell stated that there are restrictions with regards to parking and location on the lot. Trustee Griffin clarified that they need permission from all of the restaurants in the strip. Trustee Richards asked if they can be limited to certain types of trucks and Mr Vogel replied that that will be a private matter between the restaurant and the establishment that is bringing in the food truck. We are not regulating this. RES17-2312 A Resolution Awarding the Contract for the Decorative Street Lighting Phase 2 project to Utility Dynamics Corporation in the amount of $469,955.00 (4 formal bids were received). Mr Bjork reported that a bid opening was held on May 9, 2017 for the decorative street lighting phase 2 project. Four formal bids were received for this project which includes installation of 35 decorative LED street light poles at the west end of Arlington Dr., Dalhart Ave. between Arlington and Belmont Dr. and Belmont Dr. from IL-53 west to the ComEd right of way. Utlilty Dynamics Corp. was the low bidder in the amount of $469,955. This has been included in the current budget by deferring $90,000 originally allocated to the Southcreek Bike Path connector to this project. Mayor Noak stated that the trail connector continues to be a priority. Mr Bjork stated that we will defer this for one year. Mr Gulden stated that there are a lot of hoops that need to be jumped through for the bike path and it is possible that this will not get done this year anyway and that is why that Village of Romeoville Page 2 Printed on 6/13/2017 Village Board - Workshop Meeting Meeting Minutes May 17, 2017 project was suggested to be deferred. We can still plan for it and we can go ahead and do it and take it out of some other savings. We can be flexible. Mayor Noak stated that it will take a number of years to do all of the street lights throughout town. This is funding dependent. Trustee Palmiter asked what the criteria was for picking what streets are done. Mr Bjork stated that we laid out a phasing map. Locations near schools, main roads and higher traffic areas are first priority. Trustee Chavez stated that he agrees that the bike path is a priority. 17-2364 A Motion to Approve the Economic Development Commission Strategic Plan Mrs Caldwell gave a brief presentation on the Economic Development Commission's Strategic Plan. Mayor Noak stated that this is a good guideline as we move forward. Trustee Chavez thanked to all who serve on the EDC. Trustee Griffin stated that we have a great group of volunteers. This work is important. Rick Dipego stated that the team that is assembled have set the foundation of what we put together. All of the members have the same goal in mind. Collaboration is the greatest resource we have. RES17-2314 A Resolution Approving an Agreement to Rescind the Agreement Dated 12/18/2013 Between the Village of Romeoville and Indoor Sports Management Group LLC to provide for Staffing at the Edward Hospital Athletic and Event Center Mrs Caldwell reported that we currently have two years left on the existing contract for ISMG for the management of the Edward Hospital Athletic and Event Center. After reviewing the contract and working with ISMG over the last couple of years, staff felt we could provide additional marketing and programming of the facility than the current management agreement allowed for. This new contract is being recommended whereby the Village manages the facility and ISMG will provide all staffing required for the center. She than gave the highlights of the new contract. This agreement provides more control and use over the facility. The Village Board had previously approved a new position to oversee revenue and athletic facilities. Noel Maldonado has been appointed to this position and he will split time between the Recreation Center and the Athletic and Event Village of Romeoville Page 3 Printed on 6/13/2017 Village Board - Workshop Meeting Meeting Minutes May 17, 2017 Center. ISMG will still have an onsite full time manager at the center daily to oversee the staff, etc. Mayor Noak stated that as the facility has evolved there is opportunity to take it to the next level. Mrs Caldwell stated that this will be approved based on final attorney and Village Manager review. Mr Gulden added that the crux of the agreement will not change just some legal language. Trustee Richards stated that it is nice to see us move to the next level. Trustee Chavez agrees. It is very important that we will take over the marketing of the facility. Mr Gulden stated we are outsourcing the employees to operate the center. RES17-2315 Waiving the Bids and Authorizing an Agreement with Harbour Contractors, Inc for Consturction Management Services Mrs Caldwell reported that this agreement is for Harbour Contractors, Inc. to be the construction manager over three Village projects; Romeoville Animal Control, Edward Hospital Athletic and Event Center storage, and Deer Crossing Park restrooms/concessions. All three projects will be under construction at the same time. This will be an aggressive construction schedule. She gave a brief overview of each of the projects. Mayor Noak stated that all of the projects have been approved in the budget. ORD17-1369 An Ordinance Amending Chapter 159.073(B)(3) (B-3 Permitted Uses) This is a duplicate to ORD17-1375. This Ordinance was Removed From Consideration. ORD17-1376 An Ordinance Authorizing a Boundary Line Agreement between the Village of Romeoville and the Village of Lemont Mr Vogel reported that this establishes a boundary line between Romeoville and Lemont with respect to future annexations of unincorporated territory. Mayor Noak suggested tabling this item as there needs to be come clarification on the boundary lines. Village of Romeoville Page 4 Printed on 6/13/2017 Village Board - Workshop Meeting Meeting Minutes May 17, 2017 ORD17-1377 An Ordinance Amending Chapter 90 (Dogs and Cats) and Chapter 43 (Fee Schedule) of the Village Code of Ordinances Mr Vogel reported that this revises the provisions of Chapter 90 pertaining to animal regulations aimed at addressing a variety of animal related enforcement concerns that have been brought to the Village's attention. The ordinance also provides for the addition of and update to animal related fees in Chapter 43. Trustee Richards questioned the exclusion of bees. Mr Vogel replied beekeeping. Mayor Noak stated that this needs to be tabled as well. 4. ADJOURNMENT A motion was made by Griffin, seconded by Clancy, that this Meeting be Adjourned at 6:54 p.m. The motion carried by the following vote: Aye: 6- Palmiter, Griffin, Aguirre, Chavez, Richards, and Clancy Non-voting: 1- Noak Village of Romeoville Page 5 Printed on 6/13/2017