Village Board - Workshop Meeting

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, June 7, 2017 6:01 PM Village Hall Board Room 1050 W. Romeo Rd. Village Board - Workshop Meeting Village Board - Workshop Meeting Meeting Minutes June 7, 2017 1. CALL TO ORDER-Roll Call Present 7- Linda Palmiter, Ken Griffin, Lourdes Aguirre, Jose Chavez, Brian A. Clancy Sr., Dave Richards, and John Noak 2. POSTING OF COLORS-PLEDGE OF ALLEGIANCE 3. ITEMS FOR DISCUSSION RES17-2321 A Resolution to Waive the Bid Process and Accept the Price Quote from Metropolitan Industries for the Replacement of Two Carillon Lift Station Pumps Mr Bjork reported that the Carillon lift station utilizes four 150 hp 8 inch pumps. The two pumps at the receiving end of the lift station that are initially exposed to the most damaging debris, were pulled from the lift station and were found to require replacements of numerous parts that would require expenditures of $39,345 and $47,259 respectively for repairs. Metropolitan Industries has provided price quotes of $48,695 and $47,259 for the pump replacements for a total cost of $95,954. The pumps that are being replaced are 16 and 17 years old and have exceeded their expected useful life. Trustee Chavez asked if we track all of our pumps as far as their age. Mr Bjork replied that the age of the pumps is variable. We do keep track. RES17-2322 A Resolution to Waive the Bid Process and Accept the Price Quote from Tri-Tech Electric for the Installation of Rectangular Rapid Flash Beacon Pedestrian Crossing Signs Mr Bjork reported that a request to enhance the safety of the pedestrian crossings of Airport Rd. at Boucher Prairie Park and of Taylor Road at Century Park were received last year. Subsequently, $40,000 was budgeted for electronic signs to improve safety at crosswalks and specifically for pedestrian actuated rectangular rapid flash beacon signs at these locations. The signs alert drivers to the presence of pedestrians wishing to cross the street with bright flashing LED yellow lights, and are endorsed by the FHA as a means of enhancing safety at unsignalized intersections and mid-block pedestrian crossings. Tri-Tech Electric has provided a price quote of $27,100 for both locations. Trustee Griffin asked if we are going to train children on how to use this equipment. Mr Gulden stated that we have not thought of that but we can have the Police Department look into this. That is a great idea. Chief Turvey agreed. 17-2365 Motion to approve and accept the transfer of funds of Village of Romeoville Page 1 Printed on 8/8/2017 Village Board - Workshop Meeting Meeting Minutes June 7, 2017 $3,750,000.00 from the General Corporate Fund (Fund 1) to the Facility Construction Fund (Fund 59) in the amount of $2,825,000 and to the Facility Construction Fund in the amount of $925,000 as of April 30, 2017. Mr Openchowski reported that the Village, prior to the transfers will have over an estimated $1.9 million in surplus General Corporate Funds and an estimated $26.1 million in Fund Balance. After the transfer, the General Corporate Fund will reflect an estimated loss of $1.9 million and a fund balance of $22.3 million. The funds will be used for various projects. Trustee Chavez stated that these projects are great projects to enhance the Village. He is glad we are putting back into the community. ORD17-1381 An Ordinance Declaring “Surplus Funds” in the Marquette Tax Increment Finance District Mr Openchowski stated that the Village, when forming the Downtown TIF budget and amending the Marquette TIF budget, determined that 80% of the projected remaining Marquette TIF property tax revenues would be needed for Marquette and/or Downtown TIF projects. The remaining 20% would be surplus that then has to be returned to the taxing bodies within the TIF. However, with the extension of the Marquette TIF the Village has determined that a 50% surplus can be declared for Tax Levy Years 2008 to 2012 and 30% for Tax Levy Years 2013-2024. The surplus has been encapsulated in an intergovernmental agreement approved by the Village Board with the Valley View School District. The surplus distributions must be made to all of the taxing bodies at the same time and are distributed based on the property tax rate. The Village sends the funds to Will County who then distributes the funds to the various taxing bodies. The total distribution for the 2015 tax year is $813,505.49. Trustee Chavez stated that he is glad that we are giving back to the taxing bodies. Trustee Griffin stated that this is a win/win situation. RES17-2328 A Resolution Authorizing The Waiving Of Bids For A 14-Passenger Bus For The Village Department Of Parks And Recreation With Best Bus Sales Ms Rajzer reported that the Recreation Department is in need of an additional passenger bus. We are requesting a 14 passenger bus. This bus will allow us to provide better service for the Ride Around Town Program, which has added another day to their schedule, in addition to other program uses. The purchase cost is $68,185 and will be purchased from Best Bus Sales. Village of Romeoville Page 2 Printed on 8/8/2017 Village Board - Workshop Meeting Meeting Minutes June 7, 2017 RES17-2326 A Resolution Waiving the Public Bidding Process and Authorizing a Contract with Dewberry for Professional Services - Edward Hospital Athletic and Event Center Storage Addition Mrs Caldwell reported that the Village Board has approved funds to add storage space onto the Athletic and Event Center. The space will be used for the storage of the basketball courts during the off season. Dewberry completed the original design on the building and therefore we are recommending they be the architects for this project as well. The total contract for Dewberry is $41,320. RES17-2329 A Resolution Waiving the Public Bidding Process and Authorizing a Contract with Grosshening, Inc for Demolition Services - 335 Independence Mrs Caldwell reported that we received two proposals for demolition services for 335 Independence (used car lot). We are recommending the low proposal by Grosshening, Inc. in the amount of $21,050. Mayor Noak stated that residents will be glad to see this go. Trustee Clancy asked about the underground tanks. Mrs Caldwell stated that the tanks are gone. RES17-2323 A Resolution Authorizing the Execution of an Intergovernmental Agreement with the Village of Forest Park (Romeoville Fire Academy (Exchange of Vehicles/Equipment for Academy Tuition) Mr Vogel reported that this approves an intergovernmental agreement with the Village of Forest Park, pursuant to which the Village of Forest Park would transfer several pieces of fire equipment to the Village for use in the operation of the Village Fire Academy. In turn, the Village of Forest Park would receive a $10,000 tuition credit for its personnel to attend Academy classes. ORD17-1377 An Ordinance Amending Chapter 90 (Dogs and Cats) and Chapter 43 (Fee Schedule) of the Village Code of Ordinances Mr Vogel reported that this revises the provisions of Chapter 90 pertaining to animal regulation aimed at addressing a variety of animal related enforcement concerns that have been brought to the Village's attention. The ordianance also provides for the addition of an update of animal related fees in Chapter 43. Mayor Noak stated that staff spent some time researching this. This did need some updating. Village of Romeoville Page 3 Printed on 8/8/2017 Village Board - Workshop Meeting Meeting Minutes June 7, 2017 4. ADJOURNMENT A motion was made by Clancy, seconded by Griffin, that this Meeting be Adjourned at 6:25 p.m. The motion carried by the following vote: Aye: 6- Palmiter, Griffin, Aguirre, Chavez, Clancy, and Richards Non-voting: 1- Noak Village of Romeoville Page 4 Printed on 8/8/2017