Village Board - Workshop Meeting

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, September 20, 2017 6:00 PM Village Hall Board Room 1050 W. Romeo Rd. Village Board - Workshop Meeting Village Board - Workshop Meeting Meeting Minutes September 20, 2017 1. CALL TO ORDER-Roll Call Present 7- Jose Chavez, Linda Palmiter, Ken Griffin, Dave Richards, Brian A. Clancy Sr., John Noak, and Trustee Lourdes Aguirre 2. POSTING OF COLORS-PLEDGE OF ALLEGIANCE 3. ITEMS FOR DISCUSSION 17-2396 Presentation-Northern Will County Special Recreation Association Cathy Davis from the Northern Will County SRA announced that she will be retiring from her executive director position. She thanked the Village Board for all of the support they have given to the SRA and to herself. She introduced Kaylee Galligan who will be taking her position. Miss Galligan introduced herself and stated that she is excited to be given this opportunity. PROJ17-066 A Concept Plan for the development of a Checker's restaurant at 7 651 N. Independence Blvd. Mr Rockwell reported that this is for a Checker's Restaurant located at the northeast corner of Independence Blvd. and Phelps Ave. This site is .369 acres and was formerly a car wash. The proposed restaurant consists of 1,017 s.f. and includes a single drive-through lane. The restaurant has carryout service only with no indoor seating available. There is a limited outdoor patio area. The building design represents Checker's retro brand that includes a metallic winged roof and checkerboard tile exterior. The building is prefabricated and will be delivered to the site once the site improvements are complete. The site plan shows one full access driveway off of Phelps and an existing limited access driveway along Route 53 that is proposed to remain with no change. A bypass lane is provided along the drive-through lane and a total of seven parking spaces are provided. Mayor Noak stated that the owner of the car wash that was previously on this site is building the car wash next to Thornton's. This is a unique site. Checker's fits well on this site. It will be a welcomed addition. Trustee Richards stated that for the most part Planning and Zoning were on board with this. There were a few questions regarding deliveries. Mr Gulden stated that Jon Zabrocki is working with the developer on some storm sewer issues in the rear of the building. We are also trying to look downstream and behind it and trying to create a long term plan. Trustee Griffin asked if there is an island or anything that can be done so that people do not make a left turn off of Route 53. Mr Gulden stated we Village of Romeoville Page 1 Printed on 10/30/2017 Village Board - Workshop Meeting Meeting Minutes September 20, 2017 cannot take full access away from them because IDOT granted it to them. Mr Zabrocki stated if you look at the orientation, it accomodates only the outbound maneuver. It is hard to make a turn into there. Mayor Noak stated that there are not too many users that can utilize this site. Trustee Chavez stated that this is a tight spot. He is happy that we could get a restaurant on there. ORD17-1406 An Ordinance Amending Chapter 80 "Traffic Schedules" Schedule I & V of the Romeoville Code of Ordinances Pertaining to Parking Prohibited & Stop Sign Intersections Chief Turvey reported that no parking is being proposed for the following locations: Chambers Drive, Sherman Road and Bluff Road within the Village limits. Also a three way stop is being proposed at Sherman Road and Bluff Road. He added that Chambers Dr used to be Bluff Dr and was renamed but never changed in our ordinance, this will make that change. ORD17-1388 An Ordinance Amending Village Code of Ordinance (Chapter 43-Fee Schedule) Chief Adams reported that the Fire Department staff is proposing a flat fee of $1400. for EMS ambulance transport service provided through the Village of Romeoville 911 system. The flat fee will replace the current residency and level of care structure and keeps the current mileage rates to simplify the current rate structure, reflect increased costs and help defray the Village's cost of providing such services. Mayor Noak stated that is primarily to bill out to insurance. Chief Adams agreed. Trustee Chavez stated that we are the bottom out of 13 local fire departments. This is the right thing to do. Trustee Griffin asked about the rates on the first page and Chief Adams stated that those are the old rates. RES17-2376 Authorizing the credit of $5.00 on the October 2017 residential water and sewer bills of Village of Romeoville Residents Mr Openchowski reported that this authorizes a $5.00 water bill relief credit. The credit will be reflected on the October, 2017 water bills. The aggregated amount of relief to be provided to residents is approximately $58,000. This is the seventh year the Village has been able to provide a credit. Total credits, including this year, exceed $1.18 million. The credit will be funded through a line savings and/or additional revenues in the Village of Romeoville Page 2 Printed on 10/30/2017 Village Board - Workshop Meeting Meeting Minutes September 20, 2017 water and sewer fund. This applies only to single family housing units located within the Village's corporate limits and also excludes any second meters such as irrigation meters and sewer only accounts. It does not apply to commercial or industrial accounts and the credit will not be paid out in cash, but will remain on the account to apply against future water charges if applicable. Mayor Noak stated that we weren't sure if we would be able to do this due to the funding issues with the State. Fortunately, we are able to do this. We will continue to evaluate this every year. RES17-2384 A Resolution Waiving the Public Bidding Process and Authorizing a Contract With Digital Sky for Microwave and Radio Integration (Dispatch Center Relocation - Laraway Center) Mrs Caldwell reported that due to new state law, Romeoville will be consolidating its dispatch center and relocating to the new Laraway Communications Center. We are recommending to enter into an agreement with Digital Sky for microwave and radio integration. The new system will allow the consolidated dispatch center to seamlessly communicate. We currently have 7 sites throughout the community that will be integrated through the microwave system as well as the VHF radio system. Digital Sky is the company that is currently working with the Laraway Center. The cost of the project is estimated at $250,000 and savings from the consolidation will be utilized for this expenditure. Trustee Chavez asked if the savings we are going to see will cover this cost and Mrs Caldwell replied yes. RES17-2385 Authorizing an Amendment to an Agreement - Cartegraph Systems Inc. Mrs Caldwell reported that last October the Board authorized a contract with Cartegraph Systems, Inc. to provide for an Asset Management Tracking System. Due to the capabilities of the software, during implementation, we found additional uses for the software. Therefore, we are requesting to increase the number of licenses allowed on the system. We are currently authorized for up to 50 licenses; the next available amount of licenses is 100. This will increase the current contract by $7,500 annually. Trustee Chavez asked if we are using this for operation management and pavement management and Mrs Caldwell replied yes. ORD17-1409 An Ordinance Approving An Amendment to the Des Plaines River Valley Enterprise Zone Intergovernmental Agreement (Ecolab Expansion Request) Village of Romeoville Page 3 Printed on 10/30/2017 Village Board - Workshop Meeting Meeting Minutes September 20, 2017 Mrs Caldwell presented the next three items together. She reported that two requests have been made to add property to the DesPlaines River Valley Enterprise Zone. The zone is currently 13.61 sq. miles and is authorized up to 15 sq. miles. The two projects are Cullinan Properties-Rock Run Crossing (.45 sq. miles) and Ecolab (.27 sq. miles). Incentives available through this program are provided by the State. Both proposals were fully supported by the Enterprise Zone Board. Mayor Noak stated that these are very worthwhile projects. We are happy to support this. Trustee Chavez stated that he is glad to see that we participate in this. We have 71 businesses in this zone. ORD17-1410 An Ordinance Approving An Amendment to the Des Plaines River Valley Enterprise Zone Intergovernmental Agreement - (Rock Run Crossings Expansion Request) See above. ORD17-1411 An Ordinance Amending the Designating Ordinance of the Village of Romeoville in Connection with the Des Plaines River Valley Enterprise Zone See Above. RES17-2381 A Resolution Authorizing the Execution of an Intergovernmental Agreement with the County of Will (Medication and Personal Care Products Disposal) Mr Vogel reported that the Romeoville Police Department currently operates a drop off box into which residents may deposit unwanted or unused medications for safe disposal. The program has been very successful, to the point where additional capacity for disposal of these items has become desirable. Will County will provide collection containers and disposal services through its contractor, and the Village will compensate the County for the cost of the disposal services provided, presently estimated to range from $120 to $204, for the disposal of a 30 gallon container of prescriptions, medications or personal care products. RES17-2382 A Resolution Authorizing a Diesel Fuel Tax Rebate Agreement Mr Vogel reported that the annexation and development agreement between the Village and Abbott Land Gateway LLC provides that the parties will enter into a diesel fuel tax rebate agreement as a means of providing a financial incentive to Abbott Land to offset the costs of Village of Romeoville Page 4 Printed on 10/30/2017 Village Board - Workshop Meeting Meeting Minutes September 20, 2017 constructing improvements to the intersection of Joliet Road and Illinois Route 53 required for the development of the property. Under the proposed rebate agreement, the Village will rebate 100% of the diesel fuel taxes generated by a diesel fuel/gasoline travel service center to be developed on the property, up to an amount equal to the lesser of 75% of the costs of the intersection improvements or $3,000,000. Mayor Noak stated that this improvement will benefit the whole intersection and this is an innovative way to get it paid for. Trustee Chavez asked if this is only diesel fuel and the response was yes only the diesel fuel tax revenue from this particular location. ORD17-1402 An Ordinance Amending Chapter 42 of the Village Code of Ordinances (Administrative Warning Tickets)—Adding Arrest Citation Procedure Mr Vogel reported that this adds the arrest citation procedure as a means by which the Police Department can enforce certain Village Ordinance provisions. As an alternative to traditional arrest, transport and booking procedures, an officer will be able to issue an arrest citation without having to arrest, book and transport the defendant to the Police Department. Citations may be issued to allow the defendant to settle the matter within a set time frame for a predetermined fine amount, or to bring the case into local branch court or the Village's administrative hearing court. Any citation eligible to be settled that is not settled would continue to be prosecuted in local court or in the administrative hearing court. Using the arrest citation when appropriate will relieve the officers of some of the administrative burden incident to a normal arrest, and allow officers to spend more time policing within the community. Chief Turvey added that a lot of the departments in the area have gone to this. This will save the officers time plus it will reduce the court burden. It is a discretionary procedure. Trustee Griffin asked what NTA means on the form and the response was notice to appear. ORD17-1405 An Ordinance Amending Sections 50.32(A), 50.32(D) and 51.23 of the Village Code of Ordinances Mr Vogel reported that this ordinance provides for an increase of 3% in the water and sewer rates charged to non-residential customers in the Village and for an increase of 5% in the water and sewer rates charged to non-residential customers outside of the corporate limits of the Village Village of Romeoville Page 5 Printed on 10/30/2017 Village Board - Workshop Meeting Meeting Minutes September 20, 2017 (subject to existing water/sewer agreements for the provision of services to customers outside of the corporate limits of the Village). The increase will take effect as of November 1, 2017. Mayor Noak stated that this does not apply to residential accounts. 4. ADJOURNMENT A motion was made by Griffin, seconded by Clancy, that this Meeting be Adjourned at 6:49 p.m. The motion carried by the following vote: Aye: 6- Chavez, Palmiter, Griffin, Richards, Clancy, and Aguirre Non-voting: 1- Noak Village of Romeoville Page 6 Printed on 10/30/2017