Village Board - Workshop Meeting

Village of Romeoville 1050 W Romeo Rd Meeting Minutes Wednesday, February 7, 2018 6:02 PM Village Hall Board Room 1050 W. Romeo Rd. Village Board - Workshop Meeting Village Board - Workshop Meeting Meeting Minutes February 7, 2018 1. CALL TO ORDER-Roll Call Present 7- Jose Chavez, Linda Palmiter, Ken Griffin, Dave Richards, Brian A. Clancy Sr., John Noak, and Trustee Lourdes Aguirre 2. POSTING OF COLORS-PLEDGE OF ALLEGIANCE 3. ITEMS FOR DISCUSSION RES18-2436 A Resolution Waiving the Formal Bidding Process and Awarding Ditch Grading and Native Plantings Restoration at the JJC Soccer Practice Fields Project to V3 Construction Group, Ltd. in the Amount of $56,000. Mr Drabicki reported that as part of the agreement with JJC, the Village was able to get approval to regrade the southwest portion of the existing JJC site and use it for practice fields until JJC uses this property for future phases of the campus. This past summer/fall J. Russ and Company completed the bulk of the grading and turf grass seeding. Unfortunately, a drain tile that was identified by JJC's engineer was not able to be found onsite. As a fallback, we provided in the original design for native plantings and land bridges between the fields and Volunteer Park. J. Russ' original contract was approved for $260,876.36. Given the field changes, we have deducted $51,232 from their original scope. V3 provided a proposal in the amount of $56,000 to plant native plantings in the ditches and construct 4 land bridges connecting the fields. Trustee Chavez asked if there is a rendering of where the land bridges will be. Mr Drabicki stated that we have a rough sketch. He added that land bridges are essentially culverts that are located in the ditch which will be seeded over. ORD18-1459 An Ordinance Amending Chapter 115 (Hawkers, Peddlers, Solicitors and Transient Vendors) Mr Vogel reported that this amends Chapter 115 by prohibiting the gratuitous distribution of any material from a moving vehicle or a vehicle with the engine running. It also creates a "Do not Knock" registry where persons not desiring to receive solicitors may provide their address to the Village; provision of the address to the Village will have the same effect as posting a "No Solicitor" sign on the door. Mayor Noak stated that we are trying to limit the concerns of the residents. This does not apply to church groups or political candidates. Trustee Palmiter asked if there are penalties and the reply was yes. ORD18-1460 An Ordinance Ratifying and Adopting Chapter 112A (Raffles) of Village of Romeoville Page 1 Printed on 4/3/2018 Village Board - Workshop Meeting Meeting Minutes February 7, 2018 the Village Code of Ordinances Mr Vogel reported that this adds a definition of governmental license applicants consisting of units of local government as potential applicants for Class A and B raffle licenses and allows applicants to notify the Village of a time and location of a raffle drawing 30 days prior to the drawing rather than at the time of application for a raffle license. The ordinance also limits the obligation to supply an affidavit of compliance from a raffle drawing location owner to Class C raffle licenses. The entire Chapter 112A is also being ratified to adopt the revised Chapter 112A in its entirety with these changes. ORD18-1464 An Ordinance Authorizing an Amendment to an Economic Incentive Agreement with Thomas Motors of Joliet, Inc. Mr Vogel reported that this changes the dates by which Thomas Motors of Joliet would be required to obtain a certificate of occupancy and open for business. Under the economic incentive agreement as amended, the dealership was to have a certificate of occupancy and open for business on or before July 1, 2018. Under the amendment, this date would be revised to October 1, 2018. The revision in the dates has been requested by the developer to accommodate delays encountered during the construction process. Mr Gulden stated that he received a call this morning with the request for December 1st as opposed to October 1st. Mayor Noak stated that the only change is the date all of the other aspects of the agreement are not changing. Trustee Palmiter stated that it seems a little excessive to go to December 1st. They have been at this a very long time. Mr Gulden replied that he is behind due to weather and drainage issues. He would like to be on the safe side with the December 1st date. Trustee Griffin asked if they were to open earlier would the incentive take affect then and Mr Gulden replied that is correct. 4. ADJOURNMENT A motion was made by Griffin, seconded by Clancy, that this Meeting be Adjourned at 6:14 p.m. The motion carried by the following vote: Aye: 6- Chavez, Palmiter, Griffin, Richards, Clancy, and Aguirre Non-voting: 1- Noak Village of Romeoville Page 2 Printed on 4/3/2018