City Council Special Meeting

AGENDA City Council Special Meeting - REVISED 6:30 PM - Tuesday, July 14, 2026 City Hall Council Chambers/ Virtual Meeting, Sammamish, WA Page Estimated Time CALL TO ORDER 6:30 pm MEETING ACCESSIBILITY Join the meeting in-person at the address above, or virtually using the following options: ZOOM  Online: ZOOM, then enter Webinar ID: 811 7817 5858 By Phone  Dial 253-215-8782, then enter Webinar ID: 811 7817 5858# Watch Live or Later  City website: https://www.sammamish.us/news/tv21/  YouTube: Sammamish YouTube  Comcast Channel 21 (Sammamish only) ROLL CALL PLEDGE OF ALLEGIANCE LAND ACKNOWLEDGEMENT STATEMENT Our land acknowledgement is a statement we read to recognize indigenous peoples, who are the original stewards of the lands on which we now live, work, and recreate. The City is a proud partner of the Snoqualmie Tribe, and we feel it is important to recognize the history and connection tribes have always had to these lands. Therefore, we will now read our statement: Page 1 of 46  "We acknowledge that we are on the Indigenous Land of Coast Salish peoples who have reserved treaty rights to this land, specifically the Snoqualmie Indian Tribe (sdukʷalbixʷ). We thank these caretakers of this land who have lived and continue to live here since time immemorial." APPROVAL OF AGENDA PUBLIC COMMENT Written Comment  Accepted until 90 minutes before the meeting starts.  Email comments to cityclerk@sammamish.us and citycouncil@sammamish.us. Verbal Comment (3 minutes max) In Person: Provide comments at City Hall during the agenda’s public- comment period. Remote (Zoom): Remote testimony is available by reasonable accommodation only.  Submit accommodation requests in writing to cityclerk@sammamish.us at least 90 minutes before the meeting.  If approved, join the Zoom meeting using the “Meeting Accessibility” information at the top of the agenda.  During Public Comment, use Raise Hand in Zoom (or *9 by phone).  When called, you’ll be unmuted and may enable your camera. Please be respectful when providing comments. If you wish to share visuals (such as photos or slides), email them in advance following the written comment instructions. These materials will be provided to the Council but will not be displayed on screen during the meeting. EXECUTIVE SESSION 1. Pursuant to RCW 42.30.110(1)(i), to discuss pending litigation with legal counsel for the agency. (Approximate duration: 10 minutes) Council does not anticipate taking action following the executive session. PRESENTATIONS / PROCLAMATIONS NEW BUSINESS 4-7 2. Memorandum of Understanding Page 2 of 46  View Agenda Item UNFINISHED BUSINESS 8 - 10 3. Fiscal Sustainability Continued - Financial Practices Recommendation View Agenda Item 11 - 16 4. Building 120 Update View Agenda Item 17 - 43 5. 2026 Overlays Project View Agenda Item COUNCIL REPORTS/ CITY MANAGER REPORT EXECUTIVE SESSION - NONE ADJOURNMENT 10:00 pm 6. adjourn. (NON-AGENDA) LONG TERM CALENDAR 44 - 46 7. Sammamish City Council Agenda Calendar Accessibility: City Council meetings are wheelchair accessible. American Sign Language (ASL) interpretation is available upon request—please call (425) 295-0500 at least 48 hours in advance. Assisted Listening devices are also available upon request. Zoom Access: To avoid technical issues, please ensure you are using the latest version of Zoom or join the meeting through a web browser. Updated: Monday, July 13, 2026 Moved #1 - Executive Session - to discuss pending litigation with legal counsel for the agency to the top of the agenda. Updated: Friday, July 10, 2026 Changed meeting from Regular Meeting to a Special Meeting Added - Memorandum of Understanding Added - Fiscal Sustainability Continued - Financial Practices Recommendation Added - 2026 Overlays Project Added - Executive Session To discuss pending litigation with legal counsel for the agency Page 3 of 46  NEW BUSINESS #2. Agenda Bill City Council Special Meeting July 14, 2026 SUBJECT: Memorandum of Understanding DATE SUBMITTED: July 06, 2026 DEPARTMENT: Administrative Services NEEDED FROM COUNCIL: ☑ Action ☐ Direction ☐ Informational RECOMMENDATION: Direct the Interim City Manager to execute the MOU (Exhibit 1) EXHIBITS: 1. Exhibit 1 - AFSCME Local 1425 Contract Extension MOU BUDGET: Total dollar amount ☑ Approved in budget Fund(s) ☐ Budget reallocation required ☐ No budgetary impact WORK PLAN FOCUS AREAS: ☐ Transportation ☐ Community Safety ☐ Communication & Engagement ☐ Community Livability ☑ High Performing Government ☐ Culture & Recreation ☐ Environmental Health & Protection ☑ Financial Sustainability NEEDED FROM COUNCIL: Should the City Council direct the Interim City Manager to execute the AFSCME MOU (Exhibit 1)? KEY FACTS AND INFORMATION SUMMARY: Summary In early 2024, the American Federation of State, County, and Municipal Employees (AFSCME) Local 1425 and the City entered into their first successor Collective Bargaining Agreement (CBA). The CBA became effective February 27, 2024, and will expire on December 31, 2026. In May 2026, the City and the Union began negotiating a successor agreement. The Parties realized that due to a transition in the City Manager position, the unknown of how the City plans to navigate its fiscal sustainability issues, and the outstanding issues related to performance reviews and compensation associated with them, it would be difficult to negotiate a long-term deal. As a result, the Parties discussed the idea of extending the current agreement through 2027. After a period of negotiations, the Parties reached an agreement on a contract extension. This MOU memorializes the Parties’ agreement for a short-term extension of the current, underlying CBA subject to the terms and conditions of the MOU. It extends the term of the agreement to Page 4 of 46  NEW BUSINESS #2. December 31, 2027, provides an alternative process for performance pay increases in 2026 and 2027 (replacing the Performance Pay MOU approved by Council on September 16, 2025), and sets a COLA for 2027. Next Steps Staff is asking for the Council's direction to the Interim City Manager to execute the MOU (Exhibit 1). Notably, the Public Employees Collective Bargaining Act ("PECBA"), RCW 41.56, governs all aspects of collective bargaining, leaving the Council without the discretion to modify the CBA. However, the City Council is the "public employer" under PECBA, so they must approve the CBA. Staff recommends that this approval be in the form of a motion directing the City Manager to execute the MOU. RELATED CITY GOALS, POLICIES, AND MASTER PLANS: This agreement comports with Council's goals of high performing governing and fiscal sustainability. Page 5 of 46  NEW BUSINESS #2. AFSCME Local 1425 Contract Extension MEMORANDUM OF UNDERSTANDING by and between the City of Sammamish, Washington and the Washington State Council of County and City Employees, AFSCME Council 2 Local 1425 This Memorandum of Understanding (“MOU”) is entered into by and between the e m p l o y e r City of Sammamish (the "City") and the Washington State Council of County and City Employees AFSCME Council 2 Local 1425 (the “Union”) (collectively, the “Parties”), regarding extending the current collective bargaining agreement (CBA). I. Background A. The Parties have executed a collective bargaining agreement ("CBA"), valid until December 31, 2026, or until a successor agreement is ratified and approved. B. In May 2026, the Parties began bargaining a successor agreement. C. The Parties realized that due to a transition in the City Manager position, the unknown of how the City plans to navigate its fiscal sustainability issues, and the outstanding issues related to performance reviews and compensation associated with them, it would be difficult to negotiate a long-term deal. D. Based on the foregoing, the Parties shifted their focus onto a short-term extension to provide time for the City to recruit a new permanent City Manager, chart a course of action for ongoing fiscal sustainability, and resolve the performance review and pay issues. E. This MOU memorializes the Parties’ agreement for a short-term extension of the current, underlying CBA subject to the Terms and Conditions set forth herein. II. Terms and Conditions In consideration of the terms and conditions set forth herein and the mutual benefits to be derived, the Parties agree as follows: • The Union agrees to withdraw the grievance (submitted March 24, 2026) related to the performance review process. • The Parties agree to an 18-month extension of the current CBA, beginning retroactively to July 1, 2026 and expiring on December 31, 2027. (This extends the contract beyond the expiration date in Article 19, Term of the Agreement, in the CBA.) • For 2026, all represented employees who meet expectations on their annual evaluation (average score of 2.0 and above) and are not at the maximum amount on their Page 1 of 2 Page 6 of 46  NEW BUSINESS #2. AFSCME Local 1425 Contract Extension respective pay range will receive a 3.0% wage increase retroactive to their anniversary date. (This replaces the Performance Pay MOU approved by the Sammamish City Council on September 16, 2025.) • All represented employees who had an evaluation in 2025, met expectations on their 2025 performance reviews (average score of 2.0 and above), were not at the maximum amount on their respective pay range, and did not receive a 3% or higher performance pay raise in 2025 (i.e., received 2%) will receive a one-time payment of $1,000. All represented employees will receive a one-time payment at the first feasible pay period after this MOU is fully approved and executed by the Parties. • All represented employees who meet expectations on their 2027 performance reviews (average score of 2.0 and above) and were not at the maximum amount on their respective pay range will receive a 3.0% increase in their base wage on their anniversary date. • The cost-of-living adjustment effective January 1, 2027, will be 2.9%. (This adds a 2027 wage adjustment to Article 13, Wages, of the CBA.) Except as expressly set forth herein, the underlying CBA and all applicable MOUs shall remain in full force and effect. For the Union: For the City: ____________________________________ ________________________________________ Matt Wood Andy Parks Staff Representative WSCCCE Interim City Manager Dated: ________________________ Dated: ____________________________ _______________________________ Darci Donovan President AFSCME Council 2 Local 1425 Dated: _________________________ Page 2 of 2 Page 7 of 46  UNFINISHED BUSINESS #3. Agenda Bill City Council Study Session July 14, 2026 SUBJECT: Fiscal Sustainability Continued - Financial Practices Recommendation DATE SUBMITTED: July 07, 2026 DEPARTMENT: Finance NEEDED FROM COUNCIL: ☐ Action ☑ Direction ☐ Informational RECOMMENDATION: Receive the staff presentation, ask questions, and provide direction on financial practices. EXHIBITS: BUDGET: Total dollar amount - ☐ Approved in budget Fund(s) - ☐ Budget reallocation required ☐ No budgetary impact WORK PLAN FOCUS AREAS: ☐ Transportation ☐ Community Safety ☐ Communication & Engagement ☐ Community Livability ☐ High Performing Government ☐ Culture & Recreation ☐ Environmental Health & Protection ☑ Financial Sustainability KEY FACTS AND INFORMATION SUMMARY: Summary As part of the 2027-2028 budget process and continuation of the discussion on the City's structural imbalance in the general fund (main operating fund for the City), staff has reviewed some of our financial practices and want to provide background on a few key practices as well as recommendations for minor adjustments that will increase ongoing revenue in the general fund. Each will be discussed below and will include a staff recommendation. Interest Earnings Allocation The City earns interest through several different investment strategies including short-term investments in the Local Government Investment Pool (LGIP), which is run by the State of Washington. Longer-term investments are handled by Washington State Treasury Management System. There is a fee charged by the State to manage the long-term investments on our behalf as well as staff time to process the monthly accounting transactions. Beginning in 2023, investment earnings increased significantly due to increased interest rates and higher cash balances available for investing. Page 8 of 46  UNFINISHED BUSINESS #3. Current practice is to allocate interest earnings monthly to all funds based on cash balances, but we do not recoup the cost of the fees charged or the staff time it takes to do the accounting and record the transactions. Given the City's new full indirect cost allocation model, the City could "charge" the other funds the indirect cost rate to recover the cost of the finance department providing accounting services to each fund. The one exception would be the surface water fund as will already be charged a full indirect cost allocation beginning in 2027. More on the indirect cost allocation in a later section of this memo. If the Finance department was recovering the cost of providing this service to the other funds, in 2025, the general fund would have received approximately $300 thousand in revenue from other funds. Staff recommendation: Beginning in 2027, charge the other funds an indirect cost rate to recoup the cost of providing investment accounting services to other funds. This will increase ongoing revenue to the general fund. One caution, as existing fund balance is utilized and/or interest rates decline, this revenue source, while ongoing, will decline over time. Real Estate Excise Tax (REET 1 and REET 2) The City currently receives both REET 1 and REET 2. Both REET 1 and REET 1 are restricted revenues and can be used only for eligible capital projects, with limited exceptions. Revenues can be used for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement to a wide range of capital projects including: streets, roads, sidewalks, street and road lighting systems, traffic signals, storm/sanitary sewer systems, parks, recreation facilities, trails, public safety facilities, and administrative facilities. REET 1 and REET 2 may not be used for developing or updating a capital facilities plan (CFP) or capital improvement plan (CIP), but they can be used for design, engineering, surveys, etc. associated with a qualifying project that is listed in the CFP or CIP. Additionally, cities can use up to $100 thousand or 35% of REET 1 and REET 2 (whichever is greater) for operations, maintenance, and service support of existing capital projects. Currently, the City receipts 50% of REET revenue in the Parks Capital Improvement Fund and the remaining 50% of REET revenue in the Transportation Capital Improvement Fund. This has been the practice the past several years and can be reviewed and adjusted during the budget development or budget amendment process as there is currently no legislation (ordinance or resolution) that would need to be updated in order to adjust the current split of 50/50 between the two capital funds. Staff recommendation: Leave the split as is until the CIP has been drafted. Any desired adjustments can be done as part of the budget review process. Surface Water Indirect Cost Allocation Cost allocation is a method to calculate and assign the cost of central services to the internal users of those costs. Cost allocation enables the City to more accurately account for the complete cost of the services it provides to the public. And to assess the fees it should charge the users. The indirect cost allocation can be used to include an overhead rate when billing for services provided like the proposal for interest earnings calculations mentioned above. It can also be used to ensure that enterprise funds, which operate like a separate business from the general government, are paying the full share of indirect costs including Finance, HR, IT, and City Manager services. Currently, the Surface Water fund is charged an direct cost of approximately $450 thousand a year but only captures the cost of facilities and fleet. In 2025, the City had a full indirect cost allocation model developed that can be used for including a defensible overhead rate when billing for services rendered and can be use to fully recover the indirect costs provided by the general government (Finance, HR, IT, Page 9 of 46  UNFINISHED BUSINESS #3. etc.) to the surface water fund. By charging the surface water utility fund the full cost of centralized costs provided, the general fund ongoing revenue could increase by close to $600-$700 thousand annually. Staff recommendation: Beginning in 2027, after the current model is updated with 2025 actuals and draft 2027-2028 budget figures, charge the surface water utility the full indirect cost, thereby increasing ongoing revenue by several hundred thousand dollars a year. Comprehensive Fee Study It is a best practice to update City fees on a regular basis and ensure that cost recovery goals are being met. Staff is currently working on updating the fee model used to determine development fees. Updating development fees is part of the biennial budget process and Council can expect to see legislation later this year with the proposed fees. As part of the presentation on the draft fees, staff will share cost recovery goals. In addition to development fees, the City also sets several other user fees including recreation, field use, rental fees, and business licenses. These fees should also be reviewed and updated on a regular basis. Staff recommendation: Staff is recommending to review and update user fees in 2027, an off-budget year. Staff does not currently have capacity to take this on in 2026 but would like to add it to the work plan for 2027 and include any adjustments to user fees as either part of the mid-biennium amendments or as part of the 2029-2030 biennial budget. Conclusion Adjusting how interest earnings is allocated and charging the surface water enterprise fund the full indirect costs provided by the general government, ongoing revenue to the general fund can be increased by close to $1 million a year in the short term. As a reminder, as fund balance declines and/or interest rates drop, the revenue generated by charging other funds the indirect cost will decline over time. Page 10 of 46  UNFINISHED BUSINESS #4. Agenda Bill City Council Special Meeting July 14, 2026 SUBJECT: Building 120 Update DATE SUBMITTED: July 06, 2026 DEPARTMENT: Parks & Recreation NEEDED FROM COUNCIL: ☐ Action ☐ Direction ☑ Informational RECOMMENDATION: Building 120 Feasibility Study – Progress Update EXHIBITS: 1. Exhibit 1 - DRAFT Building 120 Interest Form BUDGET: Total dollar amount N/A ☑ Approved in budget Fund(s) ☐ Budget reallocation required ☐ No budgetary impact WORK PLAN FOCUS AREAS: ☐ Transportation ☐ Community Safety ☐ Communication & Engagement ☑ Community Livability ☐ High Performing Government ☑ Culture & Recreation ☐ Environmental Health & Protection ☑ Financial Sustainability NEEDED FROM COUNCIL: Building 120 Feasibility Study – Progress Update KEY FACTS AND INFORMATION SUMMARY: Summary At its Regular Meeting on June 2, 2026, City Council directed staff to complete the following additional work, and incorporate the findings into the community engagement process associated with Phase 2 of the Building 120 Feasibility Assessment: 1. Conduct a market analysis of the buildings at Big Rock Park South. 2. Gather information regarding the potential sale of Building 120. 3. Gather information regarding the potential lease of Building 120 to a private operator. Market Analysis – Big Rock Park South The City amended its contract with Opsis Architecture, the prime consultant for the Building 120 project, to complete a market analysis of the buildings at Big Rock Park South. The cost of this work is $57,700 and will be funded through the existing project contract, with expenses charged to the Big Page 11 of 46  UNFINISHED BUSINESS #4. Rock Park South project. Additional funding may be added to the contract in the future, subject to City Council authorization for subsequent phases of the project. Potential Sale of the Property The City's real estate consultant will obtain an appraisal of Building 120 through a licensed appraiser. The appraisal will be completed under the City's on-call real estate services contract with Long Bay Enterprises, Inc. Potential Lease of the Property Staff worked with the City's real estate consultant to develop a draft questionnaire to gauge interest from qualified private operators in leasing Building 120. The draft JotForm is included as Exhibit 1 to this agenda bill. Next Steps Staff will return to City Council in the fall to present:  The results of the market analysis for the buildings at Big Rock Park South.  The property appraisal.  A summary of responses received from potential private operators interested in leasing Building 120. Background The Building 120 Feasibility Assessment and Community Use Planning project is a three-phase evaluation and planning effort to help determine the future of the City-owned facility located at 120 228th Avenue NE. City Council approved the consultant contract on January 20, 2026. On April 21, 2026, Opsis Architecture presented the findings from Phase 1 of the feasibility assessment to City Council. During that meeting, Council requested additional work items be evaluated, requiring an amendment to the consultant contract. Staff worked with the consultant team to develop the scope and cost of these additional tasks and presented them to City Council on June 2, 2026. Following Council discussion, staff was directed to evaluate the following potential future options for Building 120:  Continued use as a City-operated community center.  Sale of the property.  Lease of the property to a private operator for community-oriented use. Page 12 of 46  UNFINISHED BUSINESS #4. Interest Form to Operate Building 120 The City of Sammamish is reviewing long-term options related to its Building 120, which include: • A City-operated community center • Sale of the building • Lease to a private operator for community use As a part of this effort, the City of Sammamish is gathering information from organizations that may be interested in operating Building 120 as a vibrant community facility. This information will help inform future policy discussions and decision-making. Responses are for research purposes only and do not constitute a solicitation, Request for Proposals (RFP), or opportunity to purchase or lease Building 120. Reference materials, such as City Council presentations, facility assessments, and other background information, are available on the Building 120 webpage. [link to be added] Property Information Address: 120 228th Ave. NE, Sammamish, WA 98074 Parcel Number: 3425069017 Site Area: 21.54 acres Building Size: 30,807 square feet Parking: 220 spaces Current Zoning: R-6 (currently docketed for a proposed rezone to Community Business (CB)) Building Description Building 120 was constructed in 2008 and purchased by the City of Sammamish in 2015 with the goal of attracting a higher education provider to the community. The two-story concrete tilt-up building includes north and south wings separated by a central lobby. The building includes a gym with a small stage and an adjoining room that could be converted into a commercial kitchen, five offices, six classrooms, and two large open areas. Approximately 44% of the property consists of protected wetlands, limiting future development opportunities on the site. Page 13 of 46  UNFINISHED BUSINESS #4. Location Building 120 is centrally located along 228th Avenue NE, adjacent to a high school and wetlands. The surrounding area includes commercial businesses, restaurants, parks, and residential neighborhoods. Facility Condition A comprehensive building and site assessment was completed in 2026 and presented to the City Council on April 21, 2026. Overall, the building was found to be generally in good condition, and its major systems remain functional, though many are aging. The exterior shows deferred maintenance including Exterior Insulation and Finishing Systems (EIFS) cracks, rusting steel, failing caulk, and deteriorating downspouts and roof flashings. Interiors are dated with mismatched lighting, sagging acoustical ceiling tiles, worn carpet, and inadequate finishes throughout. Mechanical, Electrical, and Plumbing (MEP) systems are largely original; the water heater is near end of life and HVAC units are aging but operational. Financial Considerations The facility assessment estimates approximately $4.8 million in repairs and upgrades to address deferred maintenance, correct deficiencies, and restore the building to a like-new condition. Current annual operating expenses are estimated at approximately $200,000 per year, excluding City staff time. Current market lease rates for comparable properties are estimated at: • Triple Net (NNN): $26-$30 per square foot • Gross Lease: $35-$38 per square foot Optional Site Visit A non-mandatory informational site visit will be held on (day of the week), July xxx, 2026 at xxx a.m. PDT Location: Building 120, 120 228th Ave. NE, Sammamish, WA 98074 Page 14 of 46  UNFINISHED BUSINESS #4. Important Information The City has retained outside consultants to conduct a comprehensive study of potential future uses for Building 120. As part of that effort, the City is collecting information from organizations that may have the experience and capacity to operate the facility. Submission of this form: • Does not constitute a proposal. • Does not create any implied or express rights or obligations. • Does not guarantee future negotiations or selection. • Will be used solely to gauge interest, experience, and qualifications of potential building operators and assist the City's evaluation of potential future uses for the Building 120 property and facility. Questions may be directed to: Cynthia Berne Long Bay Enterprises, Inc. Office: (206) 937-9536 Cell: (206) 696-3156 Email: Cynthia@longbayenterprises.com Organizations interested in participating may complete the form using the link below. <JotForm Link> JotForm Questions Organization Information 1. Organization Name 2. Contact Name 3. Contact Email Eligibility Screening 4. Can your organization provide the following insurance coverage, which is mandatory and cannot be waived? • Commercial General Liability: $2,000,000 per occurrence and $2,000,000 aggregate • Property insurance covering the full replacement value of the building and improvements Page 15 of 46  UNFINISHED BUSINESS #4. Yes / No 5. Is your organization financially capable of funding: • Annual operating costs estimated at approximately $200,000 • Required staffing to operate the facility Yes / No Organization Qualifications 6. Briefly describe your organization and its mission. 7. What is your organization's governance structure? 8. Describe the primary use(s) of the facility if your organization were allowed to operate it. 9. How will you accommodate community use and rentals? 10. How is your organization funded? 11. Describe your organization’s experience operating and maintaining public facilities. 12. Describe your organization’s experience operating and maintaining facilities comparable to Building 120 (approximately 31,000 square feet). 13. Would your organization require any ongoing financial subsidy from the City to operate Building 120? 14. What level of occupancy or utilization do you anticipate? 15. How would your organization market and activate the facility? 16. How would you measure success? Submission Acknowledgement By submitting this form, you acknowledge that: • Your organization can meet the City's insurance requirements. • The information provided is accurate to the best of your knowledge. • The City will use this information solely for research and planning purposes. • Submission of this form does not create any implied or express right to lease, purchase, or otherwise occupy or operate Building 120. Thank you for your submission. A member of the project team may contact you if additional information is needed. Page 16 of 46  UNFINISHED BUSINESS #5. Agenda Bill City Council Special Meeting July 14, 2026 SUBJECT: 2026 Overlays Project DATE SUBMITTED: July 10, 2026 DEPARTMENT: Public Works NEEDED FROM COUNCIL: ☑ Action ☐ Direction ☐ Informational RECOMMENDATION: Authorize the City Manager to award and execute a contract with Lakeside Industries, Inc. for the 2026 Overlays Project in the amount of $2,228,290.80 including Schedules A and B and to administer a ten percent (10%) construction contract contingency. EXHIBITS: 1. Exhibit A 2. Exhibit B_CONSTRUCTPW1642052_partially signed BUDGET: Total dollar amount $2,451,119.88 ☑ Approved in budget Fund(s) Street Fund ☐ Budget reallocation required ☐ No budgetary impact WORK PLAN FOCUS AREAS: ☑ Transportation ☐ Community Safety ☐ Communication & Engagement ☐ Community Livability ☐ High Performing Government ☐ Culture & Recreation ☐ Environmental Health & Protection ☐ Financial Sustainability NEEDED FROM COUNCIL: Should the City Council authorize the City Manager to execute the 2026 Overlays Project construction contract with Lakeside Industries, Inc. in the amount of $2,228,290.80 and to administer a ten percent construction contract contingency in the amount of $222,829.08? KEY FACTS AND INFORMATION SUMMARY: Summary Staff seek City Council authorization of a construction contract for the 2026 Pavement Overlays Project (Project), which improves pavement conditions on several arterial roadways as well as local roads. The Project utilizes a preservation technique, an overlay, that grinds existing pavement down and replaces deteriorating pavement in-kind with new pavement (hot mix asphalt). The project also restores pavement road markings, provides a delineated pedestrian pathway on a local road, and replaces deficient Americans with Disabilities Act (ADA) curb ramps in the project area. Page 17 of 46  UNFINISHED BUSINESS #5. Staff presented an overview of the planned 2026 Pavement Overlays project as part of the Public Works Construction Projects presentation at the April 7, 2026 City Council meeting. In addition, staff have provided responses in a Q&A (Exhibit A) to the inquiries from City Council at the July 7, 2026 City Council meeting. Background Information Pavement Management Program The City of Sammamish owns and maintains approximately 415 lane miles of streets. The City’s Pavement Management Program is a systematic approach to manage the planning, maintenance, repair, and rehabilitation of the City's streets. The goal of the program is to maintain, preserve, and extend the life of the City’s road network in the most cost-effective and efficient manner. This is done by monitoring and managing the condition of the pavement over time, making timely repairs, and implementing preventive maintenance strategies. As a result of consistent effort over many years, the citywide pavement conditions are satisfactory while some streets are in poor condition and have an immediate need of pavement treatments. Consistent with best industry practice, the Pavement Management Program has focused on rehabilitating streets in fair and poor condition, applying a portion of the funds to streets needing reconstruction, crack sealing streets in satisfactory condition, and some stop-gap work on streets in fair and poor condition. The City’s Pavement Management Program consists of several components and sub-programs: Planning Efforts Critical to short and mid-term program goals, the City routinely plans for pavement repairs in several ways:  The City is currently working on a Pavement Management Strategic Plan (https://www.sammamish.us/projects/2025-pavement-management-strategic-plan/) which focuses on the following policy initiatives: funding allocation and approach, project selection approach, and the setting Citywide pavement goals and metrics. The Plan will also outline pavement efforts for the next 5 years. This effort began in 2025 and was paused while the Public Works team gains capacity and is anticipated to continue in Q3 2026 – Q1 2027. The policies, draft plan, and final plan will be presented to City Council for input and feedback. In addition, staff is finalizing a community engagement strategy and efforts for the plan.  6-Year Capital Improvement Plan (CIP) and 2-Year Budget planning. Each year, staff prepare and review upcoming pavement improvement projects and plans as part of both the development of the CIP and the 2-year budget.  Utility and Development Coordination. The Pavement Management Program coordinates routinely with upcoming utility projects and developments for scheduling impacts and coordination.  Program Coordination. In addition to coordinating with utilities, the City’s capital projects, and private development projects, staff coordinate upcoming paving with numerous other ongoing City operational and capital programs, such as: Storm Pipe Condition Assessment Program, Storm Pipe Rehabilitation Program, Traffic Count Program, and the Americans with Disabilities Act (ADA) Barrier Removal Program. Ongoing Pavement Maintenance & Preservation Page 18 of 46  UNFINISHED BUSINESS #5. City crews routinely maintain, repair, and improve the City’s roads by implementing maintenance and preservation techniques such as pothole repair, patching, minor grind and overlays. These efforts are implemented by planned efforts in warmer months and unplanned responses in the winter months due to freezing/thawing events. Street repairs are funded by the General Fund. Annual Pavement Preservation & Rehabilitation The City primarily utilizes the methodologies of crack seals and overlays to preserve roadways. This typically is an annual effort, with design occurring in the winter and spring, and construction occurring in the summer. Funding for this sub-program is allocated through the Street Fund, with revenue sources for that fund from gas tax as well as a transfer from the General Fund. This sub-program is managed by staff, from planning to design to construction. Design phase occurs with consultant support and construction phase is completed through contractors. Staff manage community outreach, coordination with emergency responders and utility providers, other agencies, and school districts throughout the project. Most overlay projects also require the replacement of traffic signal detection loops, roadway markings, and raising utility irons. Staff would like to explore and implement the utilization of different pavement preservation techniques to incorporate changes in material science and technology. Staff plan to bring these new techniques to City Council for consideration as part of the Pavement Management Strategic Plan. The Plan will also include a 5-year project list. Pavement Reconstruction This program includes a full depth reconstruction (FDR) of roadways, which is often required when a roadway degrades to a poor condition. Efforts to implement this program often require additional time and resources, and projects require stormwater design review, permitting, etc. The scale of the project can vary depending on the roadway location, subgrade, and other factors. Funding for this sub- program is allocated primarily from the Transportation Capital Fund (Fund 340), with applicable portions from the Stormwater Capital Fund (Fund 438). Table 1 below summarizes current treatment methods by Condition Category. Note that there is some overlap between categories as depicted in Figure 1, below, and the final treatment type is determined through review of the current roadway conditions and engineering judgement. Page 19 of 46  UNFINISHED BUSINESS #5. Table 1 Treatments by Condition Category Category PCI Range Treatment Types Preventative 100-70 Crack Seal Maintenance Rehabilitation 70-40 Thin HMA Overlays Patching and HMA Overlay Thick Overlay Reconstruction 40-0 Multi Layer HMA Overlays Full Depth Replacement 2026 Site Selection Street segments (sites, Table 2; Figure 2) were selected based on their condition score or the Pavement Condition Index (PCI) rating, observing the current road conditions, and each street’s road classification. Streets have been selected to distribute pavement treatment between arterial streets and local streets, focusing first on the streets with the highest traffic volumes and then on local streets that are in poor condition and in need of major rehabilitation or reconstruction. In 2026, in the absence of an adopted Pavement Management Strategic Plan, we continued the prioritization of arterial streets, while allocating approximately 20% of pavement program funds to local streets. Then, the arterial streets were selected from the arterial candidate list due to their close proximity to schools, parks, and public facilities. In addition, these streets are also not located near other concurrent construction projects, which will help to minimize traffic disruptions and project conflicts. The local roads were selected from the local candidate list because of their pavement condition score, proximity to selected arterial streets for efficient construction, and they are relatively straightforward projects. Other local roads on the candidate list require reconstruction, which needs a longer design phase than pavement overlays due to greater scope and complexity. Table 2: 2026 Overlays Project Streets/Sites Page 20 of 46  UNFINISHED BUSINESS #5. Street Segments Classification Pavement Condition Index (PCI); Out of 100 Site 1: 212th Ave SE & SE 24th St (212th Ave SE Arterial, Collector SE 212th Ave SE: between SE 24th Street & SE 14th Place) 59 Site 2: 212th Ave SE & SE 8th St Arterial, Collector SE 212th Ave SE: (212th Ave SE between SE 8th Street and north of 50 SE 5th Place; & SE 8th Street between 212th Ave SE SE 8th : 27 and 214th Ave SE) Site 3: Issaquah-Pine Lake Road SE Arterial, Principal 55 (Between 228th Ave SE and 234th Ave SE) Site 4: SE 29th St Local 32 (between 226th Ave SE and 228th Ave SE) Site 5: 223rd Ave SE & SE 18th Court Local 44 Figure 2: 2026 Overlays Project Streets/Sites 2026 Overlay Project Overview The 2026 Overlay Project consists of two Bid Schedules for Council’s consideration: Schedule A, overlays at 5 locations, and Schedule B, replacing damaged traffic detection loops. Additional details about each can be found below: Bid Schedule A – Overlays Schedule A will complete asphalt paving, ADA improvements, and pedestrian tubular markers and delineators on one street. In addition to the specific scope items mentioned above, the work generally Page 21 of 46  UNFINISHED BUSINESS #5. includes paving and overlaying existing roadways with HMA pavement, adjusting utility structures, and installing new pavement markings. Bid Schedule B – Replacement of Vehicle Detection Loops In addition to pavement treatments of five sites, staff leveraged this construction project to replace damaged vehicle detection loops (Schedule B) at 7 main intersections throughout the City which were identified following preventive maintenance inspections performed earlier this year. Staff recommends the additional work in Schedule B to maintain the functional operation of traffic systems. Utilizing this contract is more effective than developing, bidding, and managing a separate contract. The vehicle detection loops inform corresponding traffic controllers that vehicles are present when vehicles occupy those loops. Fully functioning detection loops are essential for the optimal performance of signalized intersections to effectively accommodate traffic demand. Malfunctioning loops impact signal operations, which can cause long queues and unnecessary delays. Additionally, malfunctioning loops impact the performance of the signal system along 228th Ave, that aims at timing all signalized intersections to optimize traffic movement on the main corridor. Most signalized intersections in the City have dual detection: vehicle detection loops and video detection. The dual detection is a fail-safe redundancy. When one form of detection fails, the other serves as backup, keeping intersections operational instead of going into flash mode or having to resort to a predetermined timing plan that lacks the flexibility to respond to changing traffic demands. Dual detection along 228th is necessary for the reliable and effective operation of the signal system. The system is implemented by the City to prioritize and optimize main corridor traffic. Signalized intersections with damaged loops to be replaced are listed below and shown in Figure 3. They are outside of the 2026 Overlays sites.  228th AVE NE & NE 8th St  242nd Ave NE & NE 8th St  228th Ave SE & SE 4th St  228th AVE SE & SE 10th St  228th AVE SE & SE 20th St  Issaquah Pine Lake Rd & Klahanie Blvd  SE Duthie Hill Rd & Trossachs Blvd SE Page 22 of 46  UNFINISHED BUSINESS #5. Figure 3 Vehicle detection loop replacement locations Next Steps Following City Council authorization of the contract, City staff will meet with the contractor to begin initial phases of construction. Construction is planned to be completed in summer and early fall 2026. FINANCIAL IMPACT: This contract encumbers the construction cost of $2,228,290.80 and a ten percent contingency of $222,829.08. This project is funded in the 2025-26 Biennial Budget. Funds are allocated in the 2025- 2026 Budget from the Street Fund: 101-040-542-30-48-51 (Roadway - Overlay Program). Fund Budget 2025-26 Currently Encumbered This Contract Total Encumbered Street Fund $3,500,000 $370,358 $2,821,477.88 $2,451,119.88 An additional $130,174 for final design, $218,497 for construction management, and $21,687 for utility coordination is estimated to be needed for the completion of the 2026 Overlays Project (included in the Currently Encumbered costs). In addition, the Sammamish Plateau Water and Sewer District will reimburse the City approximately $87,000 for adjustment of District castings, including manholes and valve boxes, within the project limits. OTHER ALTERNATIVES CONSIDERED: Schedule A Page 23 of 46  UNFINISHED BUSINESS #5. Staff reviewed several alternatives as part of the street selection process for this year's Pavement Preservation & Rehabilitation Program. Maintenance, inspection, and three engineering teams review the site list and recommend considerations for the overlays. Staff recommended the arterial roadways for this year's preservation work due to the pavement condition score (pavement condition index or PCI), traffic type and volume, location of public amenities and schools, and proximity to other work. In particular, staff recommended that SE 8th Street be considered in the overlay package due to the condition of the roadway, road classification, and proximity to other overlay work. This segment was selected because, if excluded, the roadway will likely require a full depth reconstruction which will require additional design resources and time to include stormwater improvements and additional utility work. As a rough order of magnitude comparison, the 2021 Pavement Plan specified $36-$44 per square yard for overlays and $107 for a full depth reconstruction project. Local roadways for this year's Overlay Projects were selected based on pavement condition score, proximity to other planned work, and preliminary constructability review. Additional details about how the sites for the 2026 Overlay Project were selected can be found in the Key Facts & Information Summary section of the Agenda Bill. Staff are also reviewing the paint selection for the roadway markings, particularly longitudinal lines; additional information can be found in Exhibit A, the staff Q&A. Staff are completing a feasibility analysis early next week and plan to share findings at the July 14th City Council meeting. Schedule B Staff included the replacement of damaged traffic detection loops as a bid additive for Council's consideration, as an effort to complete maintenance work while saving in project mobilization costs. RELATED CITY GOALS, POLICIES, AND MASTER PLANS: Transportation Master Plan  Goal T.3: Maintain, preserve, and operate the City’s transportation system in a safe and functional state. Page 24 of 46  UNFINISHED BUSINESS #5. Exhibit A - Council Questions and Sta Responses Can you please clarify the paving areas? The project map can be found on the City’s webpage: https://www.sammamish.us/projects/2026- pavement-overlays/. What other improvements are included besides the overlays? The work includes ADA improvements, vehicle detection loop replacement at some intersections, pedestrian tubular markers and delineators on one street, and adjusting utility structures, and installing new pavement markings. Can the City utilize thermal pavement markings instead of water-based paint on this project? The City utilizes a solvent-based, low-VOC (volatile organic compound) paint for longitudinal lines (centerlines, lane lines and fog lines) and thermoplastic markings for crosswalks, stop lines, arrows, and etc. The City’s current practice of using paint for long line pavement markings with retroreflectivity treatment complies with Washington State Department of Transportation (WSDOT) standards and with Manual on Uniform Tra ic Control Devices (MUTCD) requirements for retroreflectivity. These regulations are in place with the intent to improve safety. To maintain the City’s long lines, the City contracts with King County through an Interlocal Agreement to repaint long lines annually as part of the Citywide Road Marking Maintenance Program. While crews of many agencies including our own have the equipment to maintain thermoplastic markings, only contractors with specialized equipment can apply thermoplastic long lines over relatively long distance. Sta recognizes the benefits of thermoplastic long lines, including durability and consistent retroreflectivity during line markings’ lifetime. However, implementing thermoplastic long lines requires a contractor with special equipment and is often more expensive to implement initially and replace. At the end of the markings’ lifetime (approximately three to five years), thermoplastic road marking can typically be applied only 1 to 2 times over an existing layer. After reaching a total built- up thickness threshold, the entire marking must be completely removed before any new material can be laid down. Should Council be interested in testing thermoplastic long lines in the 2026 Overlays Project areas, sta will discuss with the contractor to understand what it takes to change the pavement marking material for long lines on one arterial from paint to thermoplastic. If it is feasible and the additional cost and time of this change is reasonable, sta will direct the contractor to apply this change. Sta is conducting a feasibility review of a pilot program for thermo paint for long lines on one arterial roadway, Issaquah-Pine Lake Road, early next week. Sta does not recommend using thermoplastic long lines on residential or local access streets. Can the City review its Road Marking Maintenance Program and material selection? If so, when can that be completed and implemented? Can we test or pilot alternative pavement marking materials on some projects? Sta routinely evaluate operational programs and can complete a high-level comparison of paint types and additional considerations for the Road Marking Maintenance Program this fall as we gain sta capacity. Sta recommends any findings or alternatives to the material selection be added to the in-progress update to the City’s Public Works Standards and Right-of-Way/Street Code. Another Page 25 of 46  UNFINISHED BUSINESS #5. critical project for the City that the Public Works team is working on is the Pavement Management Strategic Plan – material selection for both road preservation and road marking will be considered with this plan as well. Should Council be interested in testing thermoplastic long lines in the 2026 Overlays areas, sta will discuss with the contractor to understand what it takes to change the pavement marking material for long lines on one or more arterials from paint to thermoplastic. If it is feasible and the additional cost and time of this change is reasonable, sta will direct the contractor to apply this change. Sta does not recommend using thermoplastic long lines on residential or local access streets. Can we take the opportunity with the Overlays Project to make other improvements (i.e. for safety, etc.)? Sta recognizes the importance of leveraging every project opportunity to make safety improvements. In one of the five paving sites, 223rd Ave SE, existing extruded curbs will be replaced with tra ic separator curbs and delineators for better visibility, American Disability Act (ADA) compliance, and reasonable maintainability. In addition, sta acknowledges that there seem to be opportunities for sta to evaluate how to revise the channelization of available pavement areas, especially on some arterials to facilitate more comfortable pedestrian and bicycle travel. With the foundation of the 2024 Transportation Master Plan (TMP) and the 2025 Bicycle and Pedestrian Mobility Plan, sta have proposed a new Capital Improvement Plan (CIP) program, the Safety and Speed Management Program, as part of the 2027 and 2028 work plan that establishes more focused e ort in tra ic safety to implement TMP Goal 3. As part of this new program, sta will assess safety concerns and work with Council and the community to implement safety improvements. The program is designed to evaluate, design, and implement improvements within a calendar year or sooner (depending on the scale of improvement). Sta recommends proceeding with the 2026 Overlays Project as-is since it will take some time beyond the current construction window to evaluate and design proper safety improvements on arterials. Smaller improvements that can be installed on the new pavement (i.e. channelization) can be made after pavement treatments are done. If Larger improvements, requiring additional expansion of the roadway, will require utility coordination and stormwater review as part of the evaluation and design. In addition, sta recommends that Council approve the 2026 Overlays Project for cost savings on two fronts: 1) avoid much more expensive pavement treatment due to deterioration in pavement conditions and 2) construction cost escalation. Can we establish performance measures and targets for safety improvements? Sta started the e ort in establishing performance measures for all aspects of transportation including safety improvements. This is in support of the planned 2028 TMP Update, which includes establishing performance measures for the transportation system. Sta have drafted initial performance measures that align with the best industry practice or benchmarks for safety and pavement performance targets. We will report back to Council on this topic in 2027, prior to the 2028 TMP Update. Page 26 of 46  UNFINISHED BUSINESS #5. Can reflective paint be utilized instead of raised pavement markers (RPMs)? RPMs are added to increase driver awareness and improve safety at locations identified by sta . Rubber blades on snowplows have shown to be e ective at removing snow without damaging RPMs. Sta will perform an in-depth evaluation of pavement marking materials including RPMs as part of the ROW Code and Standards Update project and report back to Council on this topic. Except for the five sites in the 2026 Overlays Project, where else are we striping/restriping? A map of striping locations identified in the condition assessment performed earlier this year is on City’s website at: Sammamish Striping 2026. As part of the City’s Road Marking Program, tra ic engineers assess the longitudinal lines (centerlines and fog lines), crosswalks, and other roadway marking indicators on all public roads in the City every spring. The assessment occurs both during the day and at night to review road marking conditions, visibility, and reflectivity. Each year, three arterial roadways are striped (repainted) due to factors such as the wear and tear, volume and type of tra ic. Collector and local roads are assessed and some or all may be striped, depending on the assessment. Following the assessment, roadway marking maintenance occurs through sta -initiated requests with King County Local Roads. The City has an Interlocal Agreement with King County to complete roadway marking maintenance. For long lines, the City utilizes solvent-based, low VOC (volatile organic compounds) paint. For crosswalks and other roadway markings, the City utilizes thermoplastic paint. Can sta propose a work plan item addressing Council’s priority on safety? With the foundation of the 2024 Transportation Master Plan (TMP) and the 2025 Bicycle and Pedestrian Mobility Plan, sta have proposed a new Capital Improvement Plan (CIP) program, the Safety and Speed Management Program, as part of the 2027 and 2028 work plan that establishes more focused e ort in tra ic safety to implement TMP Goal 3. As part of this new program, sta will assess safety concerns and work with Council and the community to implement safety improvements. The program is designed to evaluate, design, and implement improvements within a calendar year or sooner (depending on the scale of improvement). For some sites in the 2026 Overlays Project, more improvements seem to be needed beyond pavement treatments. Will the project add separation between vehicular tra ic and nonmotorized tra ic on Issaquah Pine Lake Road or 212th Ave SE? Can we request changes to make improvements as part of the Overlays Project or other project opportunities later? The project does not change the current channelization on IPLR, including adding separation. In the preliminary draft 2027-2032 Citywide Capital Improvement Plan (CIP), sta are proposing a Corridor Study and Plan. Sta recommend proceeding with the 2026 Overlays Project as-is, since it will take some time beyond the current construction window to evaluate and design proper safety improvements. Improvements in the realm of rechannelization on 212th Ave SE can be made after pavement treatments are completed. Page 27 of 46  UNFINISHED BUSINESS #5. Pavement treatment on SE 8th Street is a stop gap measure before we determine long-term improvements for SE 8th Street. Currently, our maintenance crew is no longer able to repair existing pavement due to its poor condition. Separately, sta is establishing more focused e ort in tra ic safety, e.g., proposing a new CIP program in safety and speed management as part of the 2027 and 2028 work plan. As part of this new program should Council approves this item in the work plan or in tandem with this program, sta will assess safety concerns and work with Council and the community to implement safety improvements. How critical is it to do overlays on those roads now? What would happen to the roads if we don’t proceed with the 2026 Overlays Project? What is the time horizon of the construction window? In general, the selected sites are at the lower end of PCI range that are still viable for overlays. SE 8th Street. While some streets may still be viable candidates for an overlay in a year, additional asset degradation may also require a thickened overlay, which is more expensive. Also, construction cost has been increasing significantly in past years. If left untreated, existing pavement conditions on those sites will continue to have significant negative impacts of daily public travel. The pavement preservation proposed for SE 8th Street is barely possible utilizing an overlay methodology and is a stop gap measure. Further degradation of the road segment would require a full depth reconstruction. Where are the detection loops located, and do they need to be replaced? The detection loops included for replacement in Schedule B as part of the overlay scope are signal tra ic loops, for providing vehicle detection at signalized intersections. They are essential for optimal operation of the tra ic signal system. Additional information about the City’s dual detection system can be found in the Agenda Bill. Page 28 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 Contract Cover Sheet Vendor: Lakeside Industries, Inc. Project: 2026 Pavement Overlay Project Amount: $2,228,290.80 Approved by Council: 07-07-2026 Department: Public WorksPublic Works Project Manager:Jayden Abrams Contract Start Date: 07-09-2026 Contract Expiration Date: 12-31-2026 Any Legal Changes: Page 29 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 This Agreement is made and entered, by and between the City of Sammamish, Washington, a Washington municipal corporation, hereinafter referred to as the “City” and Lakeside Industries, Inc., hereinafter referred to as the “Contractor”. Project Description: 2026 Pavement Overlay Project Commencing: 2026-07-09 Terminating: 2026-12-31 1. That the Contractor shall do or cause to be done all work and shall furnish or cause to be furnished all tools, materials, equipment, and labor necessary to construct 2026 Pavement Overlay Project in accordance with and as described in the bid submittal as attached to this executed contract, on file with the City Clerk, for the following awarded contract price which includes Washington State Sales and/or Use Tax: Awarded Contract Price: $2,228,290.08 The Contractor shall provide and bear the expense of all equipment, material, work, and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are mentioned in the contract documents as furnished by the City. 2. The parties shall be bound by the Constitution and Laws of the State of Washington, and the Ordinances, Rules and Regulations of the City of Sammamish, and by all applicable federal laws and government regulations, which provisions are incorporated by reference herein. 3. For the convenience of the parties of this Contract, it is mutually agreed that any claims or causes of action which the Contractor has against the City arising from this contract shall be brought within 180 calendar days from the completion date of the contract. It is further agreed by the parties that any such claims, disputes, or causes of action which cannot be resolved pursuant to the procedures set forth in the contract documents shall be brought only in the Superior Court of King County. The parties understand and agree that the Contractor's failure to bring suit within the time period provided shall be a complete bar to any such claims or causes of action. By this reference, the provisions of the Washington State Department of Transportation and APWA Standard Specifications for Road, Bridge and Municipal Construction (including but not limited to the General Requirements section), as revised, supplemented or replaced by contract documents, shall apply to this project, which is the subject of this contract. Page 30 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 4. The Contractor shall comply with the indemnification and insurance requirements as identified in the Special Provisions, 1-07.18 - Insurance. The Contractor shall submit a Certificate of Insurance, naming the City of Sammamish as additional insured, that meets the requirements identified in Special Provision 1-07.18 at the time the Contractor returns the signed contract to the City. 5. The payment and performance bond requirements of chapter 39.08 RCW and the retainage requirements of chapter 60.28 RCW are hereby incorporated into this agreement. 6. In accordance with Chapter 39.12 RCW and the contract documents, the Contractor shall pay, or cause to be paid to persons employed on or in connection with this work, not less than the prevailing rate of wage for an hour’s work specified for the labor performed. 7. The Contractor shall complete and submit to the Department of Labor and Industries, the “Statement of Intent to Pay Prevailing Wages” and “Affidavit of Wages Paid” forms. The “Statement of Intent to Pay Prevailing Wages” form(s) is required to be submitted to, and approved by, the State prior to the release of any payment. The “Affidavit of Wages Paid” form(s) is required to be submitted to, and approved by, the State prior to the release of any retainage. 8. Title VI Compliance. (Appendix A – Title VI Assurances) During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: A. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of Transportation, Washington State Department of Transportation, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. B. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Non- discrimination on the grounds of race, color, or national origin. D. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the Washington State Department of Transportation to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information Page 31 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will certify to the Recipient or the Washington State Department of Transportation, as appropriate, and will set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Nondiscrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: a) withholding payments to the contractor under the contract until the contractor complies, and/or b) cancelling, terminating, or suspending a contract, in whole or in part. F. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the Washington State Department of Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. (Appendix E – Title VI Assurances) During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following non- discrimination statutes and authorities; including but not limited to: Pertinent Non-Discrimination Authorities: -Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. -The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); -Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); -Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; -The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); -Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); -The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, Page 32 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 sub- recipients and contractors, whether such programs or activities are Federally funded or not); -Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; -The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); -Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; -Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); -Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 9. The Contractor shall begin the work in the contract immediately after written Notice to Proceed has been issued to said Contractor by the City, and to carry said work on regularly and without interruption thereafter (unless the City shall otherwise, in writing, specifically direct) with such forces as to complete said work within 55 working days after such notice to begin work, the time of beginning, rate of progress, and time of completion being essential and material provisions of the Contract. 10. The City agrees to employ the Contractor to complete the work in accordance with the attached bid submittal and agrees to pay for the same according to the schedule of prices listed in the bid submittal form, at the time and in the manner and upon the conditions provided for in the Contract. The Contractor shall inform all subcontractors who work on the project named in Section 1 of this Agreement of the manner and method of payment and the manner and method of measuring or computing the quantities of subcontracted work. 11. The Contractor on behalf of their heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants to which the Contractor is obligated under the terms of the contract. 12. It is further provided that no liability shall attach to the City by reason of entering into this contract except as expressly provided herein. 13. In the event of violation of any of these covenants or any provisions thereof, payment due from the City for any work done under the contract may be withheld until full compliance therewith; that the work may be stopped or, at the discretion of the City the contract may be canceled and forfeited. Page 33 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 14. Solely with respect to claims for indemnification under this contract, the Contractor waives, as to the City only, its immunity under Title 51 RCW. This Section has been negotiated by the parties as indicated by their signatures below. IN WITNESS WHEREOF, the parties hereto have executed this agreement effective as of the day and year first above written. By signing below, you agree to all the terms and conditions herein. Lakeside Industries, Inc. Jaime Lee {{_es_:signer:signature}} Jaime Lee (07/01/2026 09:21:06 PDT) Authorized Signature Jaime Lee {{_es_:signer:fullname:default(’Jaime Lee‘)}} Print Name President {{_es_:signer:opttitle:default(‘’)}} Title Jul 1, 2026 {{_es_:signer:date}} Date City of Sammamish {{_es_:signer2:signature}} Authorized Signature {{_es_:signer2:fullname:default(’‘)}} Print Name {{_es_:signer2:opttitle:default(‘’)}} Title {{_es_:signer2:date}} Date Page 34 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 EXHIBIT A: BID PROPOSAL Page 35 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 Page 36 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 Page 37 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 Page 38 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 Page 39 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 Page 40 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 Page 41 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 Page 42 of 46  UNFINISHED BUSINESS #5. City of Sammamish Public Work Contract 801 228th Ave.SE Contract Number: CONSTRUCTPW1642052 Sammamish, WA 98075 ITEM AMOUNT DESCRIPTION Project Total (Schedule A & B) $2,228,290.08 As described in Exhibit A 10% Contingency $222,829.08 Not part of contract award Total Contract Amount $2,451,119.88 Page 43 of 46  (Non-Agenda) Long Term Calendar #7. Meeting Date Agenda Items July 2026 Presentations/Proclamations New Business • Tentative: Approval of AFSCME MOU (Admin - 10 min) Unfinished Business Tues 7/14 • Financial Practices (Fin – 30 min) 6:30 pm Special Meeting • Building 120 Update (Parks – 20 min) • Approval: Contract – 2026 Overlays Project Executive Session - (10 mins – per RCW 42.30.110(1)(i) - To discuss pending litigation with legal counsel for the agency) - no action City Manager Report Presentations/Proclamations • National Night Out Proclamation Public Hearings • Public Hearing - Council Directed Title 21 Amendments (DCD – 30 min) Tues 7/21 • Public Hearing – Title 24A (DCD - 45 min) 6:30 pm Unfinished Business Regular Meeting • Fiscal Sustainability New Business • Contract Award: City Manager Recruitment Services (CMO) • SE 6th Street Improvements – Right-of-Way Dedication (PW) • City Council Rules of Procedure Proposed Updates Aug. 2026 Consent Public Hearings Tues 8/4 Unfinished Business 6:30 pm New Business Regular Meeting Executive Session City Manager Report Presentations/Proclamations Tues 8/11 Topics 6:30 pm Study Session Executive Session Sammamish City Council Agenda Calendar Page 44 of 46  (Non-Agenda) Long Term Calendar #7. City Manager Report Consent Public Hearings Tues 8/18 Unfinished Business 6:30 pm New Business Regular Meeting Executive Session City Manager Report Sept. 2026 Consent • SE 6th Street Contract Award (PW) • Contract Award: Storm Design Manual update and code review (PW) Presentation • Solid Waste Update (1 hr – PW) Tues 9/1 Public Hearings 6:30 pm • BLMD Renewal – Public Hearing on Assessment Roll and Resolution Regular Meeting Approving Assessment Roll (PW) Unfinished Business New Business • Forged Fiber 37, LLC Wireline Franchise Agreement (PW) Executive Session City Manager Report Presentations/Proclamations • Welcoming Week Proclamation Topics Tues 9/8 • Tentative: Big Rock Park South, Market Analysis (Parks - 45 min) 6:30 pm • Tentative: 2027-32 Parks CIP (Parks - 20 mins) Study Session • Tentative: 2027-32 Gen Govt CIP (Parks – 20 mins) Executive Session City Manager Report Consent Presentations/Proclamations Tues 9/15 • National Hispanic Heritage Month Proclamation 6:30 pm Public Hearings Regular Meeting Unfinished Business New Business Executive Session Sammamish City Council Agenda Calendar Page 45 of 46  (Non-Agenda) Long Term Calendar #7. City Manager Report Oct. 2026 Consent Public Hearings Tues 10/6 Unfinished Business 6:30 pm New Business Regular Meeting Executive Session City Manager Report Proclamations/Presentations Topics Tues 10/13 • Human Services Commission 2027-2028 Grant Recommendation 6:30 pm Study Session Executive Session City Manager Report Consent Public Hearings Tues 10/20 Unfinished Business 6:30 pm New Business Regular Meeting Executive Session City Manager Report Nov. 2026 Consent • Consultant Services Contract Termination Date Revision: Washington Trails Association (Parks) • Contract Award: 2027 - 2028 Arborist Services (Parks) • Contract Award: 2027 - 2028 Civil Engineering Services (Parks) • Contract Award: 2027 - 2028 Environmental Services (Parks) Tues 11/3 • Contract Award: 2027 - 2028 Geotechnical Engineering Services 6:30 pm (Parks) Regular Meeting • Contract Award: 2027 - 2028 Landscape Architectural Consulting Service (Parks) • Contract Award: 2027 - 2028 Real Estate Support Services (Parks) Presentations/Proclamations • Native American Heritage Month Proclamation • Veteran’s Day Proclamation Public Hearings Sammamish City Council Agenda Calendar Page 46 of 46