Audit Committee

City of San Antonio AGENDA Audit and Accountability Committee City Hall Complex San Antonio, Texas 78205 Friday, March 18, 2022 2:00 PM Municipal Plaza Building The Audit and Accountability Committee will hold its regular meeting in the Norma S. Rodriguez Council Chambers,Municipal Plaza Building beginning at 2:00 PM. Once convened, the Audit and Accountability Committee will take up the following items no sooner than the designated times. Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207­7253. Once a quorum is established, the Audit and Accountability Committee shall consider the following: Approval of Minutes 1. Approval of minutes from the Audit and Accountability Committee meeting on February 23, 2022. Public Comments CONSENT AGENDA Pre­Solicitation High Profile Items 2. Briefing on the release of a solicitation for one contract for the replacement of the Radio Frequency Identification (RFID) system at the San Antonio Public Library for an estimated total value of $2,100,000.00 for 5 years with 2, 1­year options to renew [David W. McCary, Assistant City Manager; Ramiro Salazar, Library Director] 3. Briefing on the release of a solicitation for at least five contracts to provide the Animal Care Services Department with Contracted Veterinarian Services in the estimated total value of $3,432,275.00 for 3 years with 2, 1­year options to renew. [David McCary, Assistant City Manager; Shannon Sims, Director, Animal Care Services] 4. Briefing on the release of a solicitation for one contract to provide the Building and Equipment Pre­Solicitation High Profile Items 2. Briefing on the release of a solicitation for one contract for the replacement of the Radio Frequency Identification (RFID) system at the San Antonio Public Library for an estimated total value of $2,100,000.00 for 5 years with 2, 1­year options to renew [David W. McCary, Assistant City Manager; Ramiro Salazar, Library Director] 3. Briefing on the release of a solicitation for at least five contracts to provide the Animal Care Services Department with Contracted Veterinarian Services in the estimated total value of $3,432,275.00 for 3 years with 2, 1­year options to renew. [David McCary, Assistant City Manager; Shannon Sims, Director, Animal Care Services] 4. Briefing on the release of a solicitation for one contract to provide the Building and Equipment Services Department and other City departments with a Texas licensed elevator and escalator preventive maintenance contract in the estimated total value of $3,000,000.00 for 3 years with 2, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Jorge A. Perez, Director, Building and Equipment Services] 5. Briefing on the release of a solicitation for one contract to provide a Business Center at the Henry B. Gonzalez Convention Center in the estimated total value of $1,050,000.00 for 5 years with 2, 1­year options to renew. [Alejandra Lopez, Assistant City Manager; Patricia Muzquiz Cantor, Executive Director, Convention & Sports Facilities] Post­Solicitation High Profile Items 6. Approval to proceed with scheduling one contract for City Council consideration to provide the Aviation Department with elevator and escalator preventive maintenance, inspection, and repair services in the estimated total value of $8,000,000.00 for an initial 3­year term with 2, 1­year options to renew. [Jeff Coyle, Assistant City Manager; Jesus Saenz, Director, Aviation] Final Internal Audit Reports 7. Acceptance of the Office of the City Auditor audit report AU21­002 of the Neighborhood and Housing Services Department Emergency Housing Assistance Program [Kevin Barthold, City Auditor] 8. Acceptance of the Office of the City Auditor audit report AU21­022 of the San Antonio Police Department Uniform Crime Reporting [Kevin Barthold, City Auditor] 9. Follow up audit report AU21­F04 Information Technology Services Department Virtual Server Security Follow­up Audit [Kevin Barthold, City Auditor] If a committee member pulls this item off the consent agenda then this item will be briefed in Executive Session pursuant to Texas Government Code Section 551.076, deliberation regarding security devices or security audit ITEMS FOR INDIVIDUAL CONSIDERATION Pre­Solicitation High Profile Briefings 10. Briefing on the release of a solicitation for five contracts to provide the Public Works Department with On­Call Architectural Services in the estimated total value of $10,000,000.00 for 3 years, with 2, 1­year options to renew. [Roderick J. Sanchez, Assistant City Manager; Razi Hosseini, Director/City Engineer, Public Works] 11. Briefing on the release of a solicitation for at least four contracts to provide the Animal Care Services Department with Community Spay/Neuter services in the estimated total value of ITEMS FOR INDIVIDUAL CONSIDERATION Pre­Solicitation High Profile Briefings 10. Briefing on the release of a solicitation for five contracts to provide the Public Works Department with On­Call Architectural Services in the estimated total value of $10,000,000.00 for 3 years, with 2, 1­year options to renew. [Roderick J. Sanchez, Assistant City Manager; Razi Hosseini, Director/City Engineer, Public Works] 11. Briefing on the release of a solicitation for at least four contracts to provide the Animal Care Services Department with Community Spay/Neuter services in the estimated total value of $5,900,000.00 for 3 years with 2, 1­year options to renew. [David McCary, Assistant City Manager; Shannon Sims, Director, Animal Care Services] 12. Briefing on the release of a solicitation for one contract to provide the Transportation Department with consulting services in updating the City’s Bicycle Network Plan at the estimated total value of $2,700,000.00 for project duration. [Roderick Sanchez, Assistant City Manager; Tomika Monterville, Director, Transportation] Executive Session At any time during the meeting, the Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. Deliberate the following Information Technology Services Department security audit pursuant to Texas Government Code Section 551.076, deliberation regarding security devices or security audits Consideration of items for future meetings Next Meeting Date Tentatively Scheduled for April 27, 2022. ADJOURNMENT DISABILITY ACCESS STATEMENT This meeting site is wheelchair accessible. Aids and Services, including Deaf interpreters, must be requested forty­eight [48] hours prior to the meeting. For assistance, call (210) 207­7268 or 711 Texas Relay Service for the Deaf. Intérpretes en español estarán disponibles durante la junta del consejo de la ciudad para los asistentes que lo requieran. También se proveerán intérpretes para los ciudadanos que deseen exponer su punto de vista al consejo de la ciudad. Para más información, llame al (210) 207­7253 For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit and Accountability Committee Committee Members Clayton Perry, Dist. 10, Chair Jalen McKee­Rodriguez, Dist. 2 | Manny Pelaez, Dist. 8 Citizen Committee Members: Judy Treviño Intérpretes en español estarán disponibles durante la junta del consejo de la ciudad para los asistentes que lo requieran. También se proveerán intérpretes para los ciudadanos que deseen exponer su punto de vista al consejo de la ciudad. Para más información, llame al (210) 207­7253 For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit and Accountability Committee Committee Members Clayton Perry, Dist. 10, Chair Jalen McKee­Rodriguez, Dist. 2 | Manny Pelaez, Dist. 8 Citizen Committee Members: Judy Treviño * Other members of City Council may attend to observe, but not vote, on matters before the Committee. Posted on: 03/14/2022 05:25 PM