Audit Committee

City of San Antonio AGENDA Audit and Accountability Committee City Hall Complex San Antonio, Texas 78205 Wednesday, April 27, 2022 2:00 PM City Hall The Audit and Accountability Committee will hold its regular meeting in the Council Briefing Room, City Hall beginning at 2:00 PM. Once convened, the Audit and Accountability Committee will take up the following items no sooner than the designated times. Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207­7253. Once a quorum is established, the Audit and Accountability Committee shall consider the following: Approval of Minutes 1. Approval of minutes from the March 18, 2022 Audit and Accountability Meeting Public Comments CONSENT AGENDA Pre­Solicitation High Profile Items 2. Briefing on the release of a solicitation for one contract to provide the Animal Care Services Department with a qualified partner to manage and operate the Brackenridge Veterinary Clinic located at 210 Tuleta in the estimated total of $20,000.00 for 3 years with 2, 1­year options to renew. [David McCary, Assistant City Manager; Shannon Sims, Director, Animal Care Services] 3. Briefing on the release of a solicitation for two contracts to provide the Aviation Department with On­Call Commercial HVAC Services in the estimated total value of $4,000,000.00 for 2 years with 3, 1­year renewal options. [Jeff Coyle, Assistant City Manager; Jesus Saenz, Director, Aviation] 4. Briefing on the release of a supplemental solicitation for up to two additional annual contracts for Pre­Solicitation High Profile Items 2. Briefing on the release of a solicitation for one contract to provide the Animal Care Services Department with a qualified partner to manage and operate the Brackenridge Veterinary Clinic located at 210 Tuleta in the estimated total of $20,000.00 for 3 years with 2, 1­year options to renew. [David McCary, Assistant City Manager; Shannon Sims, Director, Animal Care Services] 3. Briefing on the release of a solicitation for two contracts to provide the Aviation Department with On­Call Commercial HVAC Services in the estimated total value of $4,000,000.00 for 2 years with 3, 1­year renewal options. [Jeff Coyle, Assistant City Manager; Jesus Saenz, Director, Aviation] 4. Briefing on the release of a supplemental solicitation for up to two additional annual contracts for On­Call Commercial Heating Ventilation and Air Conditioning (HVAC) Services for Citywide to utilize the previously authorized aggregate amount not to exceed $3,200,000.00 as authorized by City Council in Ordinance No. 2021­09­09­0663 for the remaining term ending September 30, 2023 with three additional, 1­year renewal options. [Alejandra Lopez, Assistant City Manager; Patricia Muzquiz Cantor, Executive Director, Convention & Sports Facilities] Final Internal Audit Reports 5. Acceptance of the Office of the City Auditor Report AU21­007 of the Human Resources Department’s Controls Related to Remote Working [Kevin Barthold, City Auditor] ITEMS FOR INDIVIDUAL CONSIDERATION Pre­Solicitation High Profile Briefings 6. Briefing on the release of a solicitation for one or more contracts to provide the Government Affairs Department with federal consulting services in Washington, D.C. in the estimated total value of $1,800,000.00 for 2 years with 2, 2­year options to renew, and a solicitation for one contract for federal consulting services ­ local liaison in the estimated total value of $270,000.00 for 2 years with 2, 2­year options to renew. [Jeff Coyle, Assistant City Manager; Sally Basurto, Director, Government Affairs] 7. Briefing on the release of a solicitation for one contract to provide the Public Works Department with the construction of a World Heritage Center in the estimated total value of $6,200,000.00 for the project duration. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] Post­Solicitation High Profile Items 8. Approval to proceed with scheduling one contract for City Council consideration to provide Airfield Engineering Design Services for three airfield projects at the San Antonio International Airport in the estimated total value of $20,000,000.00 over the lifetime of the design and construction of the three airfield projects. [Jeff Coyle, Assistant City Manager; Jesus Saenz, Director, Aviation] 9. Approval to proceed with scheduling two contracts for City Council consideration to provide the Parks and Recreation Department with Land Acquisition Assistance with Edwards Aquifer Protection Program in the estimated total aggregate value of up to $1,750,000.00 for an initial 3­ year term with 2, 1­year renewal options. [David W. McCary, Assistant City Manager; Homer Garcia III, Director, Parks and Recreation Department] Final Internal Audit Report 8. Approval to proceed with scheduling one contract for City Council consideration to provide Airfield Engineering Design Services for three airfield projects at the San Antonio International Airport in the estimated total value of $20,000,000.00 over the lifetime of the design and construction of the three airfield projects. [Jeff Coyle, Assistant City Manager; Jesus Saenz, Director, Aviation] 9. Approval to proceed with scheduling two contracts for City Council consideration to provide the Parks and Recreation Department with Land Acquisition Assistance with Edwards Aquifer Protection Program in the estimated total aggregate value of up to $1,750,000.00 for an initial 3­ year term with 2, 1­year renewal options. [David W. McCary, Assistant City Manager; Homer Garcia III, Director, Parks and Recreation Department] Final Internal Audit Report 10. Acceptance of the Office of the City Auditor Report AU21­001 of the Development Services Department’s Accela System Release 2 Audit. [Kevin Barthold, City Auditor] Staff Briefing 11. Briefing on results of required independent Peer Review of the Office of the City Auditor [Kevin Barthold, City Auditor] 12. Briefing on the results of the Fiscal Year 2021 External Financial Audit and Presentation of Related Reports [Ben Gorzell Jr., Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer] Consideration of items for future meetings ADJOURNMENT DISABILITY ACCESS STATEMENT This meeting site is wheelchair accessible. Aids and Services, including Deaf interpreters, must be requested forty­eight [48] hours prior to the meeting. For assistance, call (210) 207­7268 or 711 Texas Relay Service for the Deaf. Intérpretes en español estarán disponibles durante la junta del consejo de la ciudad para los asistentes que lo requieran. También se proveerán intérpretes para los ciudadanos que deseen exponer su punto de vista al consejo de la ciudad. Para más información, llame al (210) 207­7253 For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit and Accountability Committee Committee Members Clayton Perry, Dist. 10, Chair Jalen McKee­Rodriguez, Dist. 2 | Manny Pelaez, Dist. 8 Citizen Committee Members: Judy Treviño * Other members of City Council may attend to observe, but not vote, on matters before the Committee. Posted on: 04/22/2022 03:46 PM  Clayton Perry, Dist. 10, Chair Jalen McKee­Rodriguez, Dist. 2 | Manny Pelaez, Dist. 8 Citizen Committee Members: Judy Treviño * Other members of City Council may attend to observe, but not vote, on matters before the Committee. Posted on: 04/22/2022 03:46 PM