Audit Committee

City of San Antonio AGENDA Audit and Accountability Meeting City Hall Complex San Antonio, Texas 78205 Friday, August 26, 2022 10:00 AM City Hall The Audit and Accountability Meeting will hold its regular meeting in the Council Briefing Room at City Hall beginning at 10:00 AM. Once convened, the Audit and Accountability Meeting will take up the following items no sooner than the designated times. Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207­7253. Once a quorum is established, the Audit and Accountability Meeting shall consider the following: Approval of Minutes 1. Approval of minutes from the June 3, 2022 and June 13, 2022 Audit and Accountability Meetings. Public Comments CONSENT AGENDA Pre­Solicitation High Profile Items 2. Briefing on the release of a solicitation for up to three contracts to provide the Public Works Department with On­Call Civil Engineering Services for the Infrastructure Management Plan (IMP) and the Neighborhood Access and Mobility Program (NAMP) in the estimated total value of $14,250,000.00; $950,000 annually per contractor, for three years with two, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works Department] Post­Solicitation High Profile Items Pre­Solicitation High Profile Items 2. Briefing on the release of a solicitation for up to three contracts to provide the Public Works Department with On­Call Civil Engineering Services for the Infrastructure Management Plan (IMP) and the Neighborhood Access and Mobility Program (NAMP) in the estimated total value of $14,250,000.00; $950,000 annually per contractor, for three years with two, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works Department] Post­Solicitation High Profile Items 3. Approval to proceed with scheduling two contracts for City Council consideration to provide the Animal Care Services Department with relief veterinarian services in the estimated total value of $3,432,275.00 for 3 years with 2, 1­year options to renew. [David W. McCary, Assistant City Manager; Shannon Sims, Director, Animal Care Services] 4. Approval to proceed with scheduling one contract for City Council consideration to provide the Building and Equipment Services Department and other City departments with a Texas licensed elevator and escalator preventive maintenance contract in the estimated total value of $3,000,000.00 for 3 years with 2, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Jorge A. Perez, Director, Building and Equipment Services] 5. Approval to proceed with scheduling one contract for City Council consideration to provide the Convention & Sports Facilities Department with an annual contract for Event Attendant & Supplemental Event Security Services for the Alamodome in the estimated total value of $15,000,000.00 for 3 years with 2, 1­year options to renew. [Alejandra Lopez, Assistant City Manager; Patricia Muzquiz Cantor, Executive Director, Convention & Sports Facilities Department] 6. Approval to proceed with scheduling one contract for City Council consideration to provide the San Antonio Public Library with an Annual Contract for Landscaping Services in the estimated total value of $1,700,000.00 for an initial 3­year term with 2, 1­year options to renew. [David W. McCary, Assistant City Manager; Ramiro S. Salazar, Director, San Antonio Public Library] 7. Approval to proceed with scheduling one contract for City Council consideration to provide the San Antonio Public Library with an Annual Contract for Media, Cataloging and Digital Processing Services in the estimated total value of $15,000,000.00 for an initial 3­year term with 2, 1­year options to renew. [David W. McCary, Assistant City Manager; Ramiro S. Salazar, Director, San Antonio Public Library] 8. Approval to proceed with scheduling one contract to provide the Public Works Department with professional asset management services that will provide an automated pavement condition assessment for an estimated total value of $1,300,000.00 for one year with one, 1­year option to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works Department] Final Internal Audit Reports 9. Acceptance of the Office of the City Auditor report AU21­009 Audit of the Building and Equipment Services Department Light Vehicle Replacement & Maintenance Program [Kevin W. Barthold, City Auditor] 10. Acceptance of the Office of the City Auditor report AU21­020 Audit of the Parks and Recreation Park Maintenance [Kevin W. Barthold, City Auditor] 11. Acceptance of the Office of the City Auditor report AU21­008 Audit of the Aviation Leases Billing and Collections [Kevin W. Barthold, City Auditor] 12. Acceptance of the Office of the City Auditor report AU21­037 Audit of the Pre­K 4 SA Grant Final Internal Audit Reports 9. Acceptance of the Office of the City Auditor report AU21­009 Audit of the Building and Equipment Services Department Light Vehicle Replacement & Maintenance Program [Kevin W. Barthold, City Auditor] 10. Acceptance of the Office of the City Auditor report AU21­020 Audit of the Parks and Recreation Park Maintenance [Kevin W. Barthold, City Auditor] 11. Acceptance of the Office of the City Auditor report AU21­008 Audit of the Aviation Leases Billing and Collections [Kevin W. Barthold, City Auditor] 12. Acceptance of the Office of the City Auditor report AU21­037 Audit of the Pre­K 4 SA Grant Program [Kevin W. Barthold, City Auditor] 13. Follow up audit report AU22­F04 Information Technology Services Department Data Loss Prevention [Kevin W. Barthold, City Auditor] If a committee member pulls this item off the consent agenda then this item will be briefed in Executive Session pursuant to Texas Government Code Section 551.076, deliberation regarding security devices or security audit. ITEMS FOR INDIVIDUAL CONSIDERATION Pre­Solicitation High Profile Briefings 14. Briefing on the release of a solicitation for one contract to provide the Public Works Department with Master Planning and Architectural Design Services for a new Animal Care Services veterinary hospital in the estimated total value of $1,250,000.00. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] 15. Briefing on the release of a solicitation to select up to two entities to provide dockless vehicle services for residents. The two­year contracts will include a one­year extension option, and the total estimated revenue for the three year period is $883,498.50. [Lori Houston, Assistant City Manager; John Jacks, Director, Center City Development and Operations] 16. Briefing on the release of a solicitation for funding agreements with known Internet Service Providers (ISPs) or other firms to design, build­out and provide broadband infrastructure/service in underserved communities. [John Peterek, Assistant to the City Manager; Brian Dillard, Chief Innovation Officer, Office of Innovation] Post­Solicitation High Profile Briefings 17. Approval to proceed with scheduling of three contracts for City Council consideration to provide the Animal Care Services Department with Community Spay and Neuter Surgeries in the estimated total value of $5,900,000.00 for 3 years with 2, 1­year options to renew. [David W. McCary, Assistant City Manager; Shannon Sims, Director, Animal Care Services] 18. Approval to proceed with scheduling six contracts for City Council consideration to provide the Public Works Department with on­call architectural services in the estimated total value of $15,000,000.00; $500,000.00 per year, per firm, for an initial 3­year term with two, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works Department] Final Internal Audit Report 19. Acceptance of the Office of the City Auditor report AU21­021 Audit of the San Antonio Police  the Animal Care Services Department with Community Spay and Neuter Surgeries in the estimated total value of $5,900,000.00 for 3 years with 2, 1­year options to renew. [David W. McCary, Assistant City Manager; Shannon Sims, Director, Animal Care Services] 18. Approval to proceed with scheduling six contracts for City Council consideration to provide the Public Works Department with on­call architectural services in the estimated total value of $15,000,000.00; $500,000.00 per year, per firm, for an initial 3­year term with two, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works Department] Final Internal Audit Report 19. Acceptance of the Office of the City Auditor report AU21­021 Audit of the San Antonio Police Department San Antonio Fear Free Environment (SAFFE) Program [Kevin W. Barthold, City Auditor] Staff Briefing 20. Briefing by the Office of the City Auditor’s Proposed FY2023 Annual Audit Plan [Kevin W. Barthold, City Auditor] 21. Briefing by the Office of the City Auditor’s quarterly update of prior audit recommendation status [Kevin W. Barthold, City Auditor] Executive Session At any time during the meeting, the Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. Deliberate the following Information Technology Services Department security audit pursuant to Texas Government Code Section 551.076, deliberation regarding security devices or security audits. Consideration of items for future meetings ADJOURNMENT At any time during the meeting, the Audit and Accountability Meeting may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability. For additional information on any item on this agenda, please visit www.sanantonio.gov or  ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability. For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit and Accountability Meeting Committee Members Clayton Perry, Dist. 10, Chair Jalen McKee­Rodriguez, Dist. 2 | Manny Pelaez, Dist. 8 Citizen Committee Members: Judy Treviño * Other members of City Council may attend to observe, but not vote, on matters before the Committee. Posted on: 08/22/2022 10:08 AM