Audit Committee

City of San Antonio AGENDA Audit and Accountability Committee City Hall Complex San Antonio, Texas 78205 Wednesday, September 21, 2022 2:00 PM City Hall The Audit and Accountability Committee will hold its regular meeting in the Council Briefing Room, City Hall beginning at 2:00 PM. Once convened, the Audit and Accountability Committee will take up the following items no sooner than the designated times. Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207­7253. Once a quorum is established, the Audit and Accountability Committee shall consider the following: Approval of Minutes 1. Approval of minutes from the August 26, 2022 Audit and Accountability Committee Meeting Public Comments CONSENT AGENDA Pre­Solicitation High Profile Items 2. Briefing on the release of a solicitation for up to 3 contracts to provide the Building and Equipment Services Department, San Antonio Fire Department, and the Convention and Sports Facilities Department with HVAC filters and services in the estimated total value of $1,400,000.00 (ARPA Funded) for 2 years with 3, 1 year options to renew [Roderick Sanchez, Assistant City Manager; Jorge Perez, Director, Building and Equipment Services Department] 3. Briefing on the release of a solicitation for one contract to provide full coverage service of HVAC Systems at the San Antonio Public Library in the estimated total value of $1,900,000 for 3 years with 2, 1­year options to renew. [David W. McCary, Assistant City Manager; Ramiro S. Salazar, Director, San Antonio Public Library] Pre­Solicitation High Profile Items 2. Briefing on the release of a solicitation for up to 3 contracts to provide the Building and Equipment Services Department, San Antonio Fire Department, and the Convention and Sports Facilities Department with HVAC filters and services in the estimated total value of $1,400,000.00 (ARPA Funded) for 2 years with 3, 1 year options to renew [Roderick Sanchez, Assistant City Manager; Jorge Perez, Director, Building and Equipment Services Department] 3. Briefing on the release of a solicitation for one contract to provide full coverage service of HVAC Systems at the San Antonio Public Library in the estimated total value of $1,900,000 for 3 years with 2, 1­year options to renew. [David W. McCary, Assistant City Manager; Ramiro S. Salazar, Director, San Antonio Public Library] Post­Solicitation High Profile Items 4. Approval to proceed with scheduling one contract for City Council consideration to manage and operate the Brackenridge Veterinary Clinic in the estimated total value of $170,000.00 for 3 years with 2, 1­year options to renew. [David W. McCary, Assistant City Manager; Shannon W. Sims, Director, Animal Care Services] Final Internal Audit Reports 5. Acceptance of the Office of the City Auditor report AU22­002 Audit of the Aviation Concession Contracts [Kevin W. Barthold, City Auditor] 6. Acceptance of the Office of the City Auditor Report AU22­004 Audit of Office of the City Clerk ­ Passport Office [Kevin W. Barthold, City Auditor] ITEMS FOR INDIVIDUAL CONSIDERATION Post­Solicitation High Profile Briefings 7. Approval to proceed with scheduling one contract for City Council consideration to provide the Public Works Department with construction of street improvement services related to the South Alamo Street (Market Street to East Cesar E. Chavez Boulevard), a 2017 Bond Program project, in the estimated total value not to exceed $40,700,000.00 for the project duration. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] 8. Approval to proceed with scheduling one contract for City Council consideration to provide the Transportation Department with consultant services in updating the City’s Bicycle Network Plan at the estimated total value of $2,700,000 for the project duration. [Roderick Sanchez, Assistant City Manager; Tomika Monterville, Director, Transportation] Staff Briefing 9. A briefing on proposed changes to the Local Preference Program [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance Department] Consideration of items for future meetings ADJOURNMENT At any time during the meeting, the Audit and Accountability Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of Staff Briefing 9. A briefing on proposed changes to the Local Preference Program [Ben Gorzell, Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance Department] Consideration of items for future meetings ADJOURNMENT At any time during the meeting, the Audit and Accountability Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability. For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit and Accountability Committee Committee Members Clayton Perry, Dist. 10, Chair Jalen McKee­Rodriguez, Dist. 2 | Manny Pelaez, Dist. 8 Citizen Committee Members: Judy Treviño * Other members of City Council may attend to observe, but not vote, on matters before the Committee. Posted on: 09/16/2022 06:15 PM