Audit Committee

City of San Antonio AGENDA Audit and Accountability Committee City Hall Complex San Antonio, Texas 78205 Council Briefing Room, Tuesday, January 31, 2023 10:00 AM City Hall The Audit and Accountability Committee will hold its regular meeting in the Council Briefing Room, City Hall beginning at 10:00 AM. Once convened, the Audit and Accountability Committee will take up the following items no sooner than the designated times. Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207­7253. Once a quorum is established, the Audit and Accountability Committee shall consider the following: Approval of Minutes 1. Approval of minutes from the December 6, 2022 Audit and Accountability Committee meeting. Public Comments CONSENT AGENDA Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU22­022 Audit of HR ­ Health Benefits Third­Party Administration [Kevin W. Barthold, City Auditor] 3. Acceptance of the Office of the City Auditor Report AU22­011 Audit of EDD ­ SBEDA Compliance [Kevin W. Barthold, City Auditor] 4. Acceptance of the Office of the City Auditor Report AU22­026 Audit of ITSD ­ Oracle Security Compliance [Kevin W. Barthold, City Auditor] If a committee member pulls this item off the consent agenda then this item will be briefed in Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU22­022 Audit of HR ­ Health Benefits Third­Party Administration [Kevin W. Barthold, City Auditor] 3. Acceptance of the Office of the City Auditor Report AU22­011 Audit of EDD ­ SBEDA Compliance [Kevin W. Barthold, City Auditor] 4. Acceptance of the Office of the City Auditor Report AU22­026 Audit of ITSD ­ Oracle Security Compliance [Kevin W. Barthold, City Auditor] If a committee member pulls this item off the consent agenda then this item will be briefed in Executive Session pursuant to Texas Government Code Section 551.076, deliberation regarding security devices or security audit ITEMS FOR INDIVIDUAL CONSIDERATION Pre­Solicitation High Profile Briefings 5. Briefing on the release of a solicitation to provide the Information Technology Services Department with a contract for Independent Verification and Validation Services and a briefing of the overall SAP Upgrade Program. The Independent Verification and Validation Services contract will have an estimated total value of $1,500,000 for 3 years with 2, 1­year options to renew. [Ben Gorzell, Chief Financial Officer; Kevin Goodwin, Deputy Director, Information Technology Services] 6. Briefing on the release of a solicitation for a minimum of 5 contracts to provide the Transportation Department with On­Call Professional Consulting Services for Planning, Design, and Engineering in the estimated total value of $15,000,000 for 3 years with 2, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Tomika Monterville, Director, Transportation] Post­Solicitation High Profile Briefings 7. Approval to proceed with scheduling three contracts for City Council consideration to provide the Public Works Department with On­Call Civil Engineering Services for the Infrastructure Management Program (IMP) and Neighborhood Access Mobility Program (NAMP) in the estimated total value of $14,250,000 for an initial 3­year term with 2, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director of Public Works] Final Internal Audit Report 8. Acceptance of the Office of the City Auditor Report AU22­017 Audit of Finance ­ Asset Capitalization [Kevin W. Barthold, City Auditor] 9. Acceptance of the Office of the City Auditor Report AU22­040 Audit of ORM ­ Claims Subrogation [Kevin W. Barthold, City Auditor] Staff Briefing 10. Status update on outstanding management action plans for prior audit recommendations. [Kevin W. Barthold, City Auditor] Executive Session At any time during the meeting, the Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government 9. Acceptance of the Office of the City Auditor Report AU22­040 Audit of ORM ­ Claims Subrogation [Kevin W. Barthold, City Auditor] Staff Briefing 10. Status update on outstanding management action plans for prior audit recommendations. [Kevin W. Barthold, City Auditor] Executive Session At any time during the meeting, the Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. 11. Possible deliberation on the following Information Technology Services Department Oracle Security audit pursuant to Texas Government Code Section 551.076, deliberation regarding security devices or security audits. Consideration of items for future meetings Next Scheduled Meeting Date: February 22, 2023 ADJOURNMENT At any time during the meeting, the Audit and Accountability Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability. For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit and Accountability Committee Members Chair: John Courage, District 9 Mario Bravo, District 1 | Manny Pelaez, Dist. 8 Citizen Committee Members: Judy Treviño * Other members of City Council may attend to observe, but not vote, on matters before the Committee. Posted on: 01/27/2023 03:30 PM  Chair: John Courage, District 9 Mario Bravo, District 1 | Manny Pelaez, Dist. 8 Citizen Committee Members: Judy Treviño * Other members of City Council may attend to observe, but not vote, on matters before the Committee. Posted on: 01/27/2023 03:30 PM