Audit Committee

City of San Antonio AGENDA Audit Committee Council Briefing Room City Hall 100 Military Plaza San Antonio, Texas 78205 Council Briefing Room at City Tuesday, March 12, 2024 10:00 AM Hall Complex The Audit Committee will hold its regular meeting in the Council Briefing Room at City Hall Complex beginning at 10:00 AM. Once convened, the Audit Committee will take up the following items no sooner than the designated times. Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207­7253. Once a quorum is established, the Audit Committee shall consider the following: Approval of Minutes 1. Approval of minutes of the January 9, 2024 Audit Committee Meeting Public Comments CONSENT AGENDA Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU23­010 Audit of ITSD/DSD Accela [Kevin W. Barthold, City Auditor] Public Comments CONSENT AGENDA Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU23­010 Audit of ITSD/DSD Accela [Kevin W. Barthold, City Auditor] 3. Acceptance of the Office of the City Auditor Report AU23­002 Audit of Aviation Fleet Operations [Kevin W. Barthold, City Auditor] 4. Acceptance of the Office of the City Auditor Report AU23­023 Audit of ITSD Active Directory Security [Kevin W. Barthold, City Auditor] If a committee member pulls this item off the consent agenda then this item will be briefed in Executive Session pursuant to Texas Government Code Section 551.076, deliberation regarding security devices or security audit. 5. Acceptance of the Office of the City Auditor Report AU23­031 Audit of SAPD Community Crime Prevention Contracts [Kevin W. Barthold, City Auditor] 6. Acceptance of the Office of the City Auditor Report AU23­005 Audit of the City Manager's Office City Funded Non­Profit Events [Kevin W. Barthold, City Auditor] 7. Acceptance of Office of the City Auditor Report AU23­001 Audit of ACS Rescue Group Contracts [Kevin W. Barthold, City Auditor] 8. Acceptance of the Office of the City Auditor Report AU23­009 Audit of DSD Code Enforcement [Kevin W. Barthold, City Auditor] ITEMS FOR INDIVIDUAL CONSIDERATION Pre­Solicitation High Profile Briefings 9. Briefing on the release of a solicitation for up to three contracts to provide the Aviation Department with job order contracting (JOC) services for various projects in the total estimated value of $30,000,000 for 2 years with 3, 1­year options to renew. [Jeff Coyle, Assistance City Manager; Jesus H. Saenz Jr., Director, Aviation] 10. Briefing on the release of a solicitation for up to eight contracts to provide the Public Works Department with job order contracting (JOC) services for various projects in the total estimated value of $120,000,000 for 2 years with 3, 1­year options to renew. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works Department] Post­Solicitation High Profile Briefings 11. Approval to proceed with scheduling one contract for City Council consideration to provide the San Antonio Police Department with Alarm Fee Collection and Permit Program services in the estimated total value of $5,000,000 in expenditure with anticipated revenue of $30,000,000 for 3 years with 1, 3­year option to renew. [Maria Villagomez, Deputy City Manager; Chief William McManus, Director, Police Department] 12. Approval to proceed with scheduling one contract for City Council consideration to provide Construction Manager At Risk (CMAR) pre­construction and construction phase services for the Marbach Road Area Streets/Area Drainage (Loop 410 to Horal Street) project located in Districts 4 and 6 in the estimated total value not to exceed $28,440,795. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] 11. Approval to proceed with scheduling one contract for City Council consideration to provide the San Antonio Police Department with Alarm Fee Collection and Permit Program services in the estimated total value of $5,000,000 in expenditure with anticipated revenue of $30,000,000 for 3 years with 1, 3­year option to renew. [Maria Villagomez, Deputy City Manager; Chief William McManus, Director, Police Department] 12. Approval to proceed with scheduling one contract for City Council consideration to provide Construction Manager At Risk (CMAR) pre­construction and construction phase services for the Marbach Road Area Streets/Area Drainage (Loop 410 to Horal Street) project located in Districts 4 and 6 in the estimated total value not to exceed $28,440,795. [Roderick Sanchez, Assistant City Manager; Razi Hosseini, Director, Public Works] Staff Briefing 13. Briefing on the release of a solicitation for Zoll defibrillator accessories in the estimated total value of $5,500,000 for 3 years with, 2, 1­year renewals. [María Villagómez, Deputy City Manager; Christopher Monestier, Interim Fire Chief, Fire] Executive Session At any time during the meeting, the Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. A. Possible deliberation on the following Information Technology Services Active Directory Security Audit pursuant to Texas Government Code Section 551.076, deliberation regarding security devices or security audits. Consideration of items for future meetings Next Scheduled Meeting Date: April 9, 2024 ADJOURNMENT At any time during the meeting, the Audit Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability. For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit Committee Members Chair: Phyllis Viagran, District 3 other accommodations upon request. To request these services call (210) 207­7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability. For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit Committee Members Chair: Phyllis Viagran, District 3 John Courage, District 9 Citizen Representative: Dr. Judy Treviño Citizen Representative: Philip M. Harris * Other members of City Council may attend to observe, but not vote or participate in discussion, on matters before the Committee. Posted on: 03/08/2024 05:14 PM