Audit Committee

City of San Antonio AGENDA Audit Committee Council Briefing Room City Hall 100 Military Plaza San Antonio, Texas 78205 Council Briefing Room at City Tuesday, October 8, 2024 10:30 AM Hall Complex The Audit Committee will hold its regular meeting in the Council Briefing Room at City Hall Complex beginning at 10:30 AM. Once convened, the Audit Committee will take up the following items no sooner than the designated times. Members of the public can comment on items on the agenda. To sign up to speak visit www.saspeakup.com. Click on meetings and events and select the meeting you’d like to participate in. Sign up to speak or submit a written comment. Questions relating to these rules may be directed to the Office of the City Clerk at (210) 207­7253. Once a quorum is established, the Audit Committee shall consider the following: Approval of Minutes 1. Approval of minutes from the September 10, 2024 Audit Committee Meeting Public Comments CONSENT AGENDA Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU24­020 Audit of HR Payroll Deductions [Kevin W. Barthold, City Auditor] Public Comments CONSENT AGENDA Final Internal Audit Reports 2. Acceptance of the Office of the City Auditor Report AU24­020 Audit of HR Payroll Deductions [Kevin W. Barthold, City Auditor] 3. Acceptance of the Office of the City Auditor Report AU24­026 Audit of ITSD Configuration Management [Kevin W. Barthold, City Auditor]. If a Committee member pulls this item for discussion, it will be discussed in Executive Session as this report is confidential and is excepted from public disclosure pursuant to the provisions of the Texas Government Code Section 552.139. Exception: Confidentiality of Government Information Related to Security or Infrastructure Issues for Computers, and shall not be distributed publicly. 4. Acceptance of the Office of the City Auditor Report AU24­027 Audit of the Office of Management and Budget 24/7 Performance Metrics [Kevin W. Barthold, City Auditor] 5. Acceptance of the Office of the City Auditor Report AU24­022 Audit of ITSD Security Awareness Program [Kevin W. Barthold, City Auditor] ITEMS FOR INDIVIDUAL CONSIDERATION Pre­Solicitation High Profile Briefings 6. Briefing on the release of a solicitation for up to six contracts to provide the Neighborhood & Housing Services Department with Texas Certified Lead Abatement Contractor Services in the estimated total value of $6,500,000 for 2 years with 3, 1­year options to renew. [Lori Houston, Assistant City Manager; Veronica Garcia, Director, Neighborhood & Housing Services Department] Post­Solicitation High Profile Briefings 7. Approval to proceed with scheduling two contracts for City Council consideration to provide the Aviation Department with Job Order Contract services for various projects for the City of San Antonio Airport. Services include incidental demolition, construction, repair, rehabilitation, alteration, and deferred maintenance on San Antonio Airport System owned and leased buildings, or other facilities of interest to the Airport in the estimated total value up to $30,000,000 for an initial 2­year term with 3, 1­year options to renew. [Jeff Coyle, Assistance City Manager; Jesus H. Saenz Jr., Director, Aviation] 8. Approval to proceed with scheduling nine contracts for City Council consideration to provide the Public Works Department with Job Order Contract services for various projects for the City of San Antonio. Services include incidental demolition, construction, repair, rehabilitation, alteration, and deferred maintenance on City owned and leased buildings, or other facilities of interest to the City in the estimated total value of $120,000,000 for an initial 2­year term with 3, 1­year options to renew. [John Peterek, Interim Assistant City Manager; Razi Hosseini, Director/City Engineer, Public Works Department] 9. Approval to proceed with scheduling four contracts for City Council consideration to provide the Public Works Department with On­Call Cultural Resources Consulting Services related to federal transportation projects, capital improvement bond projects, and other City projects, located citywide in the estimated total value of $15,000,000 for 3 years with 2, 1­year options to renew.  Saenz Jr., Director, Aviation] 8. Approval to proceed with scheduling nine contracts for City Council consideration to provide the Public Works Department with Job Order Contract services for various projects for the City of San Antonio. Services include incidental demolition, construction, repair, rehabilitation, alteration, and deferred maintenance on City owned and leased buildings, or other facilities of interest to the City in the estimated total value of $120,000,000 for an initial 2­year term with 3, 1­year options to renew. [John Peterek, Interim Assistant City Manager; Razi Hosseini, Director/City Engineer, Public Works Department] 9. Approval to proceed with scheduling four contracts for City Council consideration to provide the Public Works Department with On­Call Cultural Resources Consulting Services related to federal transportation projects, capital improvement bond projects, and other City projects, located citywide in the estimated total value of $15,000,000 for 3 years with 2, 1­year options to renew. [John Peterek, Interim Assistant City Manager; Razi Hosseini, Director, Public Works Department] 10. Approval to proceed with scheduling one contract for City Council consideration to provide a Construction Manager At Risk (CMAR) for pre­construction and construction phase services for the Ella Austin Community Center, located in Council District 2 in the estimated total value not to exceed $17,200,000. [John Peterek, Interim Assistant City Manager; Razi Hosseini, P.E., Director/City Engineer, Public Works Department] Staff Briefing 11. Briefing on the Required Communication for Fiscal Year 2024 External Independent Audit [Ben Gorzell Jr., Chief Financial Officer; Troy Elliott, Deputy Chief Financial Officer, Finance] Executive Session At any time during the meeting, the Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. A. Possible deliberation on the following: AU24­026 Audit of ITSD Configuration Management pursuant to Texas Government Code Section 552.139. Consideration of items for future meetings Next Scheduled Meeting Date: November 12, 2024 ADJOURNMENT At any time during the meeting, the Audit Committee may meet in executive session for consultation with the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability.  the City Attorney's Office concerning attorney client matters under Chapter 551 of the Texas Government Code. ACCESS STATEMENT The City of San Antonio ensures meaningful access to City meetings, programs and services by reasonably providing: translation and interpretation, materials in alternate formats, and other accommodations upon request. To request these services call (210) 207­7268 or Relay Texas 711 or by requesting these services online at https://www.sanantonio.gov/gpa/LanguageServices. Providing at least 72 hours’ notice will help to ensure availability. For additional information on any item on this agenda, please visit www.sanantonio.gov or call (210) 207­7080. Audit Committee Members Chair: Phyllis Viagran, District 3 John Courage, District 9 | Marc Whyte, District 10 Citizen Representative: Dr. Judy Treviño Citizen Representative: Philip M. Harris * Other members of City Council may attend to observe, but not vote or participate in discussion, on matters before the Committee. Posted on: 10/04/2024 04:52 PM