City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, June 12, 2025 Contract Approval Date: Wednesday, June 18, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Professional Services 1. Marketing & Consulting Services for the Convention and Sports Facilities Department ID#: 25-207828 Procurement Method: Request for Proposals (RFP) This contract is for marketing and consulting services for the Convention and Sports Facilities Department to include research and assessment of the Alamodome and the Lila Cockrell Theatre for potential concert and event leads. The Alamodome hosts a variety of events such as concerts, sports, ice shows, conventions, community, and civic events. The Lila Cockrell Theatre is a traditional performing arts center that hosts events such as ballet,  drama, and musical performances. This contract will provide the City industry intelligence and advocacy, making it a premier venue destination. [Alejandra Lopez, Assistant City Manager; Patricia Muzquiz Cantor, Director, Convention and Sports Facilities Department] City Programs: SBEDA Program – SBE Prime Contract: 5 points; M/WBE Prime Contract: 5 points. Local Preference Program & Veteran-Owned Small Business Preference Program – applied; however, awarded firm is not a local business nor a veteran-owned small business. Awarded Vendor(s): Venue Coalition, Inc. Term of Contract: Upon award for three years, with two, one-year renewal options Total Contract Value: $575,000 Annual Contract Value: $115,000 ($65,000 Average Base Rate plus $1 per ticket sold capped at $50,000 annually) Funding Source: Hotel Occupancy Tax (HOT)/Alamodome Fund 2. Criminal Background Checks for Human Resources Department ID#: 25-207852 Procurement Method: Request for Proposals (RFP) This professional services agreement will provide the Human Resources Department with pre-employment and criminal background screening services utilizing a broad knowledge and experience in performing local and national pre-employment background screening services through a web-based interface, for prospective City employees including full-time, part-time, volunteers, contractors and temporary employees. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Renee Frieda, Director, Human Resources] City Programs: SBEDA Program – SBE Prime Contract Program: 5 points; M/WBE Prime Contract Program: 5 points. Local Preference Program & Veteran-Owned Small Business Preference Program – applied; however, awarded firm is not a local business nor a veteran- owned small business. Awarded Vendor(s): Alliance 2020, Inc. Term of Contract: July 1, 2025, through June 30, 2028, with two, one-year renewal options Total Contract Value: $525,000 Annual Contract Value: $105,000 estimated Funding Source: General Fund