City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, July 10, 2025 Approval Date: Wednesday, July 16, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Professional Services 1. Title V Maternal and Child Block Grant Dental Services for the San Antonio Metropolitan Health District (Metro Health) ID#: 25-208233 Procurement Method: Amendment This is an amendment to the Professional Services Agreement with the University of Texas Health Science Center at San Antonio, to account for the supplementary funding of $46,996 made available from the Title V Dental Grant and $11,749 in-kind services for a total amendment amount of $58,745, for continued support for dental services under the same contract terms as outlined in the original agreement. The San Antonio Metropolitan Health  District (Metro Health) provides pediatric oral health services for uninsured and underinsured children through the Miles of Smiles School Based Sealant Program, the Fluoride Varnish Prevention Program and the Title V Maternal and Child Block Grant Dental Services. Metro Health’s Oral Health Program provides these services in non- traditional settings such as head start centers and elementary schools. [Claude A. Jacob, Director, Health] City Programs: SBEDA Program – SBEDA tools were not applied; Local Preference Program – not applicable to this amendment. Awarded Vendor(s): The University of Texas Health Science Center at San Antonio Term of Contract: No change to original contract term of September 19, 2024, through August 31, 2025, with three, one-year renewal options Total Contract Value: Increased by $58,745 ($46,996 grant and $11,749 in-kind); total contract value not to exceed $940,720 ($752,576 grant and $188,144 in-kind) Annual Contract Value: $272,576 and in-kind up to $68,144 for year 1; $160,000 and in- kind up to $40,000 for year 2, year 3 & year 4 Funding Source: Grant Funded; Title V Other Services 2. Annual Subscriptions to NewsBank Database and Newspaper Archive Services for the San Antonio Public Library (SAPL) ID#: 25-208317 Procurement Method: Ratification This is a ratification of payment for services provided and a contract amendment with NewsBank, Inc., for annual subscriptions to NewsBank Database and Newspaper Archive Services for online access to the San Antonio Express News for the San Antonio Public Library (SAPL). This contract amendment extends the contract term for continuation of services for residents to access digital databases and archived information remotely or at all libraries. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – SBEDA tools were not applied. Local Preference Program – not applicable to this contract. Awarded Vendor(s): NewsBank, Inc. Term of Contract: Extends term through September 30, 2027, with two, one-year renewal options Total Contract Value: Increased by $455,130; total contract value not to exceed $852,818 Annual Contract Value: $85,726 year 1; $88,297 year 2; $90,946 year 3; $93,675 year 4; & $96,486 year 5 Funding Source: General Fund 3. Annual Contract for Elevator Preventive Maintenance, Repairs and Phone Monitoring Services for St. Mary’s Street Police Substation Elevator  ID#: 25-208223 Procurement Method: Request for Offer (RFO) – Cooperative This annual contract for the Building and Equipment Services Department (BESD) will provide scheduled preventive maintenance services and repairs, along with 24 hours a day, 7 days per week, 365 days per year, phone monitoring services for the gearless, machine room-less elevator located at the St. Mary’s Street Police Substation. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – SBEDA tools were not applied; Local Preference Program – not applicable due to utilizing a cooperative. Awarded Vendor(s): Schindler Elevator Corporation Term of Contract: Upon award through September 30, 2027, with two, one-year renewal options Total Contract Value: $160,500 Annual Contract Value: $40,125 Funding Source: Facility Services Fund 4. River Walk Gate Repair for the City Center Development & Operations Department (CCDO) ID#: 25-208315 Procurement Method: Ratification This ratification of a contract and payment is for the repair of flood Gate #3 of the River Walk at Commerce Street for the City Center Development & Operations Department. The gate required additional support to secure the flood gate in the up position and to be able to manually lower the gate during flood events for the safety and protection of pedestrian and boat traffic. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – SBEDA tools were not applied; Local Preference Program – not applicable to this contract. Awarded Vendor(s): Jerdon Enterprises, LP Term of Contract: One Time Buy Total Contract Value: $56,381.55 Funding Source: FY 2025 Adopted Storm Water Operating Fund 5. Annual Contract for Incident Management System at the Alamodome for the Convention and Sports Facilities Department (CSF) ID#: 25-208466 Procurement Method: Amendment This is an amendment to the Annual Contract for Incident Management System for the Convention and Sports Facilities Department (CSF), awarded to 24-7 Software, Inc., for an Incident Management System at the Alamodome. The Incident Management System standardizes and defines clear protocols and procedures in recording and managing incidents at the Alamodome that range from minor disruptions to major emergencies. This system tracks incidents in real-time allowing immediate dispatch of personnel, ensuring incidents are resolved quickly and documented appropriately. The amendment extends the contract term for continued incident management reporting, lost and found reporting, and communication tools. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – SBEDA tools were not applied; Local Preference Program – not applicable to this amendment. Awarded Vendor(s): 24-7 Software, Inc. Term of Contract: August 1, 2025, through July 31, 2026, with one, one-year renewal option Total Contract Value: $91,833.26 Annual Contract Value: $45,238.06 year 1; estimated $46,595.20 year 2 Funding Source: Community and Visitor Facility Fund