City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, September 4, 2025 Approval Date: Wednesday, September 10, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Professional Services 1. Preparation of Cost Allocation Plans, Indirect Cost Rates and Assessment Services ID#: 25-208887 Procurement Method: Request for Proposals (RFP) This professional services agreement will provide cost allocation models and indirect cost rates assessment services for the City. The City incurs both direct and indirect costs in the performance of its responsibilities. Direct costs are costs that can be specifically or readily identified with a specific cost objective or program. Indirect costs are costs necessary for the effective and efficient operation of City programs, but which cannot be directly assigned to one service. Indirect costs are utilized to recover administrative overhead costs used to support specific programs or operations. This recovery is performed through the City’s General Fund Indirect Cost Transfer where the General Fund receives revenue as transfers in from enterprise, special revenue and internal service funds for services provided by department such as Office of Management and Budget, Human Resources Department and City Attorney’s Office. For eligible grant funds, City is permitted to charge an indirect cost recovery rate in accordance with Federal Guidelines. This rate incorporates similar administrative overhead for the City and specific costs within the respective department handling the grant. This contract will also review indirect costs and assist with the development of annual assessment calculations for the Internal Service Funds. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] City Programs: SBEDA Program – applied the Small Business Enterprise (SBE) Prime Contract Program with ten (10) evaluation preference points. Awarded vendor did not receive any points. Local Preference Program – applied; however, awarded vendor is not a local business. Veteran-Owned Small Business Preference Program – applied; however, awarded vendor is not a veteran-owned small business. Awarded Vendor(s): Maximus US Services, Inc. Term of Contract: Upon award through September 30, 2028, with two, one-year renewal options Total Contract Value: $282,500 Annual Contract Value: $88,500 year 1; $48,500 years 2 to 5 Funding Source: General Fund and ITSD Fund