City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, October 16, 2025 Approval Date: Wednesday, October 22, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Annual Contract for Forms Printing for the San Antonio Public Library (SAPL) ID#: 25-210240 This annual contract will provide the printing and delivery of various forms for the San Antonio Public Library (SAPL) to include library card applications, accordion fold location maps, and English/Spanish 4-panel trifold welcome guides for the Central San Antonio Public Library and branches. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance]  Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): Thompson Business Forms, Inc. Term of Contract: Upon award through September 30, 2028, with two, one-year renewal options Total Contract Value: $51,075 estimated Annual Contract Value: $10,215 estimated Funding Source: FY 2026 General Fund Adopted Budget. Funding for future years is contingent on City Council approval of the annual budget. City Programs: Not Applicable 2. Annual Contract for Carver Center Print and Mailing Services for the Convention and Sports Facilities Department (CSF) ID#: 25-210117 This annual contract will provide printing, delivery, and mailing services of advertisement materials for seasonal performances at the Carver Community Cultural Center for the Convention and Sports Facilities Department. Advertisement material includes reception cards, envelopes, booklets, rack cards, season posters, playbills, and entry way and exterior banners for delivery to the Carver Community Cultural Center. Advertisement materials will be displayed in the lobby and distributed to guests during ongoing performances and notice of future performances. Mail out material entails print brochures typically mailed out once a year in August or September, to residents registered to receive mailings, board members, and curated local businesses. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): Thompson Business Forms, Inc. Term of Contract: Upon award through September 30, 2028, with two, one-year renewal options Total Contract Value: $107,500 estimated Annual Contract Value: $21,500 estimated Funding Source: Community and Visitor Facilities Fund FY 2026 Adopted Budget  City Programs: Not Applicable 3. Annual Contract for Hot Applied Thermoplastic and Permanent Prefabricated Pavement Markings for the Public Works Department (PWD) ID#: 25-210158 This annual contract will provide ready Hot Applied Thermoplastic and Permanent Prefabricated Pavement Marking material for the Public Works Department. The material is utilized in various applications, such as school crosswalks, 311 requests, speed humps, and other construction projects throughout the City. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): Ennis-Flint, Inc. Term of Contract: Upon award through December 31, 2028, with two, one-year renewal options Total Contract Value: $2,225,000 estimated Annual Contract Value: $445,000 estimated Funding Source: FY 2026 General Fund Adopted Budget. Funding for future years is contingent on City Council approval of the annual budget City Programs: Not Applicable Fleet 4. Purchase of Light Utility Vehicles for Various Departments ID#: 25-210244 These five contracts will provide a total of eighteen (18) light utility vehicles, consisting of twelve (12) vehicle replacements and six (6) new additions for four City departments. The Animal Care Services Department (ACS) will receive one (1) two seat 4x2 street legal electric vehicle as a replacement. The Convention and Sports Facilities Department (CSF) will receive a total of nine (9) vehicles to include three (3) two seat 2x4 utility terrain vehicle replacements and four (4) new additional two seat electric golf carts, and two (2) new additional two seat 4x2 cargo deck light utility vehicles. The Parks and Recreation Department will receive a total of seven (7) replacement vehicles consisting of one (1) off- road utility terrain vehicle, two (2) two seat 2x4 utility terrain vehicles, two (2) mid-size off- road 2 seat 4x4 utility vehicle with a dump bed, one (1) 6x4 utility vehicle, and one (1) four  seat electric cart with a cargo bed. The Public Works Department will receive one (1) replacement of a two seat 4x4 light utility vehicle with towing. These vehicles will be used by the departments to support daily operations such as transporting staff and equipment, accessing areas such as park trails and restricted service areas, and assisting with events, maintenance, and public safety activities. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): JRE Golf Cars, LLC, Items 1 and 9 H-E-B, LP, Items 2, 5, and 6 Briggs Industrial Solutions, Inc., Item 3 Chaves Brothers Management, LLC, Items 7 and 8 DeWinne Equipment Inc, Item 10 Term of Contract: One Time Buy Total Contract Value: $303,867.67 JRE Golf Cars, LLC, $76,539 H-E-B, LP, $126,172 Briggs Industrial Solutions, Inc., $27,000 Chaves Brothers Management, LLC, $51,991.67 DeWinne Equipment Co., $22,165 Annual Contract Value: Not Applicable Funding Source: $87,204 from the FY 2026 Hotel Occupancy Tax (HOT) Fund and $216,663.67 from the FY 2026 Equipment Replacement & Renewal Fund Budgets. City Programs: Local Preference Program – applied to Item 10 and awarded to local vendor, resulting in an additional cost of $880 5. Police Patrol Ford Interceptors Sports Utility Vehicles (SUV) ID#: 25-209995 This is a contract amendment in the amount of $3,410,772.96 for a total of sixty-eight (68) additional replacement Ford Explorer Interceptors to include twenty-eight (28) Ford Explorer Interceptors Sports Utility Vehicles (SUV) Build A for Black & White (Hybrid) Police Patrol Ford Explorer Interceptor with Spotlight, with Setina accessories (push bumper and partitions); and forty (40) Ford Explorer Interceptors SUV Build B1 for Black & White (Gasoline) Police Patrol Ford Explorer Interceptor with Spotlight, for the San Antonio Police Department (SAPD). Model year 2025 vehicles became available from  Silsbee Ford Inc. at a reduced price due to Ford moving forward with new 2026 models and for this reason additional quantities of these vehicles are being increased via this amendment. These replacement Ford Explorer Interceptors will be used to support public safety, law enforcement, and security for City residents. The Labor Relations Committee (LRC) recommended the Ford Explorer Interceptors SUV as a traffic patrol and pursuit vehicle. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Amendment Awarded Vendor(s): Silsbee Ford Inc. Term of Contract: One Time Buy Total Contract Value: $3,410,772.96 Annual Contract Value: Not Applicable Funding Source: Equipment Replacement and Renewal Fund FY 2026 Adopted Budget City Programs: Not Applicable 6. Light and Medium-Duty Vehicles for Various Departments ID#: 25-210134 These four contracts will provide a total of one hundred and twelve (112) light and medium- duty vehicles for various departments; out of the 112 vehicles, one hundred and six (106) are fleet replacements and six (6) are new fleet additions. The Public Works Department will receive forty-one (41) replacements consisting of one (1) Compact Hybrid Truck, thirteen (13) 1/2 Ton Trucks, twenty-two (22) 3/4 Ton Trucks and five (5) 1 Ton Trucks. The Solid Waste Management Department will receive nine (9) replacements to include two (2) Compact Hybrids Trucks, one (1) 1/2 Ton Truck, and six (6) 3/4 Ton Trucks. The Development Services Department will receive twenty-two (22) replacements and one (1) new addition to include twenty-two (22) 1/2 Ton Truck replacements and one (1) 1/2 Ton Truck as the new addition. Center City Development and Operations will receive one (1) 1/2 Ton Truck replacement. The Parks and Recreation Department will receive seventeen (17) replacements and three (3) new additions to include seven (7) 1/2 Ton Truck replacements, eight (8) 3/4 Ton Truck replacements, one (1) 1 Ton truck replacement, one (1) 14’ Box Truck replacement, and the new additions include two (2) 1/2 Ton Truck and one (1) Utility Van. The Fire Department will receive three (3) replacements to include one (1) 1/2 Ton Truck, one (1) 14’ Box Truck, and one (1) Cargo Van. Pre-K 4 SA will receive one (1) Cargo Van replacement and one (1) Utility Van as a new addition. The Library Department will receive two (2) 14’ Box Trucks replacements. The Animal Care Services Department will receive one (1) 1/2 Ton Truck as a new addition. The Department of  Human Services will receive one (1) 15 Passenger Extended Van replacement. The Finance Department will receive two (2) Mini Van replacements. The Building and Equipment Services Department will receive seven (7) replacements to include two (2) Compact Hybrid Trucks, four (4) Utility Vans, and one (1) Cargo Van. These vehicles are necessary for day-to-day essential services provided by the various departments. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): Cavender Ford Motor Company, Ltd., Items: 1, 19, 24, 25 and 27 Gunn Chevrolet, Ltd., Items: 2, 3, 12, 13, 14, 17, 18, and 23 Gunn CDJR, Ltd., Items: 4, 5, 6, 7, 8, 9, 10, 11, 15, 21, 26, and 28 Sames Bastrop Ford, Inc., Items: 22 and 29 Term of Contract: One Time Buy Total Contract Value: $5,184,609.25 Cavender Ford Motor Company, Ltd., $634,525 Gunn Chevrolet, Ltd., $1,984,298.25 Gunn CDJR, Ltd., $2,184,446 Sames Bastrop Ford, Inc., $381,340 Annual Contract Value: Not Applicable Funding Source: Funding in the amount of $4,918,247.05 is available from the FY 2026 Equipment Replacement & Renewal Fund Budget, $213,256.20 from the General Fund FY 2026 Budget, and $53,106.00 from the Pre-K 4 SA Fund FY 2026 Budget. City Programs: Local Preference Program – applied to Items 4, 7, 11, 14 and 23 and awarded to local vendors, resulting in an additional cost of $14,924 Construction 7. Fuel Sump Replacement for Service Area at Central Police Substation ID#: 25-209926 This is a construction contract for the Building and Equipment Services Department (BESD) for the replacement of fuel system components at the Central Police Substation  Service Area, located at 515 S. Frio Street. The work includes the removal and replacement of fuel sumps for three (3) underground storage tanks (USTs), six (6) dispenser sumps, all associated fiberglass reinforced plastic (FRP) product lines, and one (1) fuel dispenser with associated hardware. All work will be performed in accordance with all applicable laws and regulations. [John Peterek, Assistant City Manager; Jorge Perez, Director, Building & Equipment Services] Procurement Method: Invitation for Bid (IFB) Awarded Vendor(s): PSI JF Petroleum Group, Inc. Term of Contract: 75 Calendar Days Total Contract Value: $238,838.15 Annual Contract Value: Not Applicable Funding Source: 2025 Tax Notes City Programs: Not Applicable Other Services 8. Automatic Doors Preventative Maintenance and Repairs for San Antonio International Airport (SAT) ID#: 25-210078 This contract will provide the Aviation Department with a contractor to provide all supervision, labor, transportation, and materials necessary to perform quarterly preventive maintenance, annual certification reports, and repair services for the automatic doors located at the San Antonio International Airport (SAT). These services are necessary to maintain operational efficiency while preserving the safety of the automatic doors. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Competitive Sealed Proposals (RFCSP) Awarded Vendor(s): Allegion Access Technologies LLC Term of Contract: Upon award through December 31, 2028, with two, one-year renewal options Total Contract Value: $250,000 estimated Annual Contract Value: $50,000 estimated Funding Source: FY 2026 Airport Operating and Maintenance Fund Adopted Budget, Funding for future years is contingent on City Council approval of the annual budget. City Programs: Not Applicable