City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, November 6, 2025 Approval Date: Wednesday, November 12, 2025 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Professional Services 1. Family Medical Leave Act (FMLA) Administrative Services for the Human Resources Department ID#: 25-210481 This is a professional services agreement to provide the Human Resources Department with a contractor who will administer the City’s policy on Short-Term Disability and Long-Term Disability. The contractor will process claims for FMLA in addition to tracking and reporting on FMLA usage in an effort to improve the efficiency and management of FMLA absences. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Renee Frieda,  Director, Human Resources] Procurement Method: Request for Proposals (RFP) Awarded Vendor(s): FMLASource, Inc. Term of Contract: Upon award through October 31, 2028, with two, one-year renewal options Total Contract Value: $634,760 Annual Contract Value: $126,952 Funding Source: Employee Benefits Fund Other Services 2. Annual Contract for Custodial Services for Department of Human Services Head Start Facility ID#: 25-210510 This contract will provide a contractor to perform custodial services at the City’s Head Start Facility. The custodial services are required to establish a custodial maintenance program that will ensure the facility is uniformly clean, hygienic, orderly and attractive. Contractor will furnish all cleaning and custodial maintenance supplies and commercial equipment necessary to perform the services specified under this contract. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Competitive Sealed Proposals (RFCSP) Awarded Vendor(s): United Service Associates, LLC Term of Contract: February 1, 2026, through January 31, 2027, with four, one-year renewal options Total Contract Value: $300,800 Annual Contract Value: $60,160 Funding Source: Federally funded through the City’s Early Head Start/Head Start (EHS/HS) Program through January 31, 2026, and Early Head Start - Child Care Partnership through July 31, 2026. Future funding is anticipated for these federal programs.