City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, February 19, 2026 Approval Date: Thursday, February 26, 2026 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Radio Communication Devices for San Antonio Fire Department (SAFD)/Emergency Operation Center (EOC) ID#: 26-212791 This contract will provide the purchase and delivery of six (6) new radio communication devices for the San Antonio Fire Department’s Emergency Medical Service Division. These radios and accessories will ensure safe, reliable communication between rescuers, helicopter pilots, crew members, and chiefs through waterproof, compatible systems during rescue operations. The Axnes, Inc. radio system is proprietary and currently installed in the San  Antonio Police Department‘s (SAPD) helicopters. All component parts, including the integrated proprietary software, are designed, manufactured, and controlled exclusively by Axnes, Inc. These devices are not available from any other source and are engineered to integrate solely with SAPD-specified aircraft. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Sole Source Awarded Vendor(s): Axnes, Inc Term of Contract: One Time Buy Total Contract Value: $53,556 Annual Contract Value: Not Applicable Funding Source: Funding is available in the 2023 Urban Area Security Initiative (UASI) SAFD/Fire Service Grant 2. Olmos Basin Park Playground Equipment and Shade Structure for the Capital Delivery Department (CDD) ID#: 26-212797 This contract will provide the fabrication and installation of playground equipment with integrated shade and synthetic turf safety surfacing at Olmos Basin Park, located in City Council District 1, for Capital Delivery Department. These improvements will enhance safety, encourage outdoor play and create a welcoming space that fosters community engagement. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): Whirlix Design, Inc. Term of Contract: One Time Buy Total Contract Value: $214,667 Annual Contract Value: Not Applicable Funding Source: Funding is available from the 2022 General Obligation Bond Program included in the FY 2026 Capital Budget. 3. Annual Contract for Automated Laptop Dispenser Maintenance for the San Antonio Public Library (SAPL)  ID#: 26-212278 This is a ratification of payment in the amount of $29,560.26 to Java Connections, LLC for a software licensing and hardware service contract for City-owned automated laptop dispenser kiosks for units 4 to 7 at the San Antonio Public Library from October 1, 2024, to January 31, 2026. Additionally, this amendment extends the licensing, maintenance, and support for kiosk units 1 to 8, from February 1, 2026, through October 31, 2026, with four, one-year renewals. These kiosks allow patrons to check out City-owned laptops, improving visibility and accessibility while increasing staff efficiency through self-checkout. To avoid any disruption in service, SAPL continued the support and maintenance for units 4 through 7, resulting in this contract ratification. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Ratification Awarded Vendor(s): Java Connections, LLC Term of Contract: Extends term through October 31, 2026, with four, one-year renewal options Total Contract Value: $302,739.72 estimated (base contract + previous extensions = $110,552.22; this extension = $192,187.50) Annual Contract Value: $16,627.50 Year 5 $43,890 Years 6 – 9 Funding Source: Funding in the amount of $16,627.50 is available from the FY 2026 General Fund Adopted Budget. Funding for subsequent years is contingent upon City Council approval of the annual budget. 4. Annual Contract for Lubricants and Hydraulic Fluids for Various Departments ID#: 26-212612 This annual contract is for the purchase and delivery of automotive oil, grease, hydraulic fluids, and lubricants for fleet vehicles and equipment used by the Solid Waste Management Department (SWMD), Aviation Department (SAT), and San Antonio Fire Department (SAFD). These products will be utilized at various service centers throughout the City to support ongoing vehicle and equipment maintenance for these departments. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Invitation for Bid (IFB)  Awarded Vendor(s): Arnold Oil Company of Austin, L.P., $120,160 Canroyal Lubricant, Inc., $73,565 Hampel Oil Distributors, Inc., $231,996 HJDJ American Lube Supply, Inc., $42,744 Midtex Oil, L.P., $109,160 Safety-Kleen Systems, Inc., $7,600 Texas Enterprises, Inc., $497,535 Term of Contract: Upon award through December 31, 2026 Total Contract Value: $1,083,000 estimated Annual Contract Value: $1,083,000 estimated Funding Source: Funds are not encumbered by this ordinance. Expenditures will be in accordance with the departments adopted budget approved by City Council. Fleet 5. Pierce Velocity Pumper Trucks for the San Antonio Fire Department (SAFD) ID#: 26-212794 This contract will provide four (4) replacement Pierce Velocity Pumper Trucks, without hoses, for the San Antonio Fire Department’s Fire Suppression Division. These turnkey ready pumper trucks are used for rapid fire suppression, water transport, and transporting rescue equipment. The trucks feature powerful pumps, 720 gal. water tanks, and versatile configurations designed for urban, suburban, and industrial events. This purchase standardizes these vehicles and equipment, ensuring consistent operations across all personnel, enabling emergency response teams to work efficiently and effectively during critical incidents. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): Siddons Martin Emergency Group, LLC Term of Contract: One Time Buy Total Contract Value: $5,638,660 Annual Contract Value: Not Applicable Funding Source: Equipment Replacement & Renewal Fund Professional Services 6. Professional Services Agreement for a Strategic Framework for the Economic Development Department (EDD) ID#: 26-212782 This professional services agreement will provide the Economic Development Department (EDD) with a consultant to develop and enhance its Economic Development Strategic Framework. The Strategic Framework will include an update to the San Antonio Small Business Ecosystem Assessment and the San Antonio Metro Priority Plan. [Alejandra Lopez, Assistant City Manager; Brenda Hicks-Sorensen, Director, Economic Development] Procurement Method: Request for Proposals (RFP) Awarded Vendor(s): TIP Strategies, Inc. Term of Contract: Upon award through March 31, 2027 Total Contract Value: $350,000 Annual Contract Value: Not Applicable Funding Source: Funding is available from the FY 2026 General Fund Adopted Budget. 7. Amendment to the San Antonio Community Resource Directory (SACRD) Agreement with the San Antonio Metropolitan Health District (SAMHD) ID#: 26-213054 This is a contract amendment in the amount of $50,000 to extend the current professional services agreement with SACRD for ongoing maintenance and support of the Substance Use Resource Portal for the SAMHD. The portal provides virtual assistance for locating substance use resources. This amendment extends the current contract term from June 6, 2026, to September 30, 2027, and includes four optional one-year extensions. [Justina Tate, Interim Assistant City Manager; Claude Jacob, Director, Health] Procurement Method: Amendment Awarded Vendor(s): San Antonio Community Resource Directory Term of Contract: June 6, 2026, through September 30, 2027, with four, one-year renewal options Total Contract Value: $99,999 (base contract = $49,999; this amendment = $50,000) Annual Contract Value: Not Applicable Funding Source: Funding is available in the amount of $50,000 in Opioid Settlement Funds. There is no fiscal impact to the General Fund.