City Manager Delegation

City of San Antonio City Manager Delegation Agenda Posted Date: Thursday, March 12, 2026 Approval Date: Thursday, March 19, 2026 Ordinance No. 2025-01-30-0080, approved on January 30, 2025, authorized the City Manager or designee to approve and execute contracts for fleet acquisitions funded in the annual adopted budget, contracts in amounts less than $1 million for architecture and engineering, construction, and professional and other services, and contracts in amounts less than $2.5 million for goods and supplies, as permitted by law and procured in accordance with the City’s Administrative Directive on Purchasing and Procurement Guidelines and Procedures. Through this ordinance, City Manager or designee approves the following contracts, 7 calendar days after agenda posted date. The following restrictions on communications apply to City solicitations. Respondents are prohibited from contacting City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the proposal/bid from the time the solicitation has been released until the contract award is posted as an agenda item at a City Manager Contract Approval Review meeting and City employees from the time the proposal/bid has been released until the contract is approved by City Manager, 7 calendar days after agenda posted date. If you have any questions regarding the contracts listed below, please contact the Finance Department’s Procurement Division at 210-207-5734 or at purchweb@sanantonio.gov. Goods and Supplies 1. Annual Contract for Electric Vehicle Charging Stations for the Building and Equipment Services Department (BESD) ID#: 26-213181 This annual contract provides electric vehicle (EV) charging stations for the Building and Equipment Services Department (BESD) on an as-needed basis. These chargers will support new locations and enable the City’s fleet of 135 plug-in electric and hybrid vehicles to recharge at various City facilities. Wall-mounted and pedestal EV charging stations will be installed by a separate contractor. Hybrid and electric vehicles are used for administrative  purposes by multiple City departments, including BESD, Aviation, and others. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): E. J. Ward, Inc. Term of Contract: Upon award through December 31, 2026, with two, one-year renewal options Total Contract Value: $618,000 estimated Annual Contract Value: $206,000 estimated Funding Source: Funding is available from the Resiliency, Energy Efficiency, & Sustainability Fund and is included in the FY 2026 Capital Budget. Funding for subsequent years is contingent upon City Council approval of the annual budget. 2. Purchase and Delivery of iClass Secure Read Cards and Color Ribbon for the Aviation Department ID#: 26-213182 This contract will provide the Aviation Department with HID iClass Secure Read (SR) access control cards and yellow, magenta, cyan, black, and topcoat overlay (YMCKT) color printer ribbons. These items are essential for producing secure employee identification badges and access credentials for airport facilities to ensure compatibility with existing equipment, supports operational security access control compliance, and maintains uninterrupted badge production. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): IdentiSys Incorporated Term of Contract: One Time Buy Total Contract Value: $64,373 Annual Contract Value: Not Applicable Funding Source: Funding is available from the FY 2026 Airport Operating and Maintenance Fund Adopted Budget. 3. Purchase & Installation of LED Precision Approach Path Indicators (PAPI) for the Stinson Municipal Airport ID#: 26-213183 This contract provides the Aviation Department with a new navigational aid lighting system consisting of Light-Emitting Diode (LED) Precision Approach Path Indicators (PAPI). The scope includes all labor, materials, tools, equipment, and testing required for delivery and complete installation at Stinson Municipal Airport by August 31, 2026. PAPI is a visual landing aid composed of LED light units positioned along the runway threshold to provide pilots with descent guidance during final approach. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): ADB Safegate Americas LLC Term of Contract: One Time Buy Total Contract Value: $91,494.82 Annual Contract Value: Not Applicable Funding Source: Funding in the amount of $82,345.34 is available from the Texas Department of Transportation (TXDOT) Routine Airport Maintenance Program (RAMP) Grant with a local match in the amount of $9,149.48 the from Stinson Revolving Fund included in the FY 2026 Capital Budget. Fleet 4. Rescue Responder Trucks for the San Antonio Fire Department (SAFD) ID#: 26-212792 This contract will provide a total of two, one replacement and one additional, 2026 RAM 3500 Crew Cab rescue responder trucks for the San Antonio Fire Department (SAFD). The one replacement unit will replace the vehicle damaged while assisting at the Kerrville flood event. These vehicles transport personnel and equipment, as well as tow trailers, boats, and utility task vehicles (UTVs) for wilderness rescues, swift-water operations, and trench collapse emergencies. This purchase aligns with SAFD’s current fleet standards. Standardizing rescue responder trucks ensures consistent functionality and layout, enabling emergency response teams to operate efficiently and effectively. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Sole Brand  Awarded Vendor(s): Gunn CDJR, Ltd. Term of Contract: One Time Buy Total Contract Value: $305,198 Annual Contract Value: Not Applicable Funding Source: Replacement vehicle is funded by a reimbursement from Texas Division of Emergency Management & Equipment Renewal & Replacement Fund. New vehicle is funded by the 2025 UASI Grant Fund. Other Services 5. Case Management System for the NXT LEVEL Youth Opportunity Center for the Department of Human Services (DHS) and Information Technology Services Department (ITSD) ID#: 26-212836 This contract will provide an annual subscription and implementation services of the Empyra MyOneFlow Case Management System for the Department of Human Services (DHS) and Information Technology Services Department (ITSD). Implementing this system will strengthen the NXT LEVEL Youth Opportunity Center's capacity to serve and support youth by transitioning to an internally managed case management platform. The system will offer direct access to essential participant data and critical reporting features, enabling the team to operate with greater efficiency and autonomy. [Ben Gorzell Jr., Chief of Financial and Administrative Services; Troy Elliott, Chief Financial Officer, Finance] Procurement Method: Request for Offer (RFO) – Cooperative Awarded Vendor(s): Empyra.com, Inc. Term of Contract: Upon award for initial term of two years, with two, one-year renewal options Total Contract Value: $193,223.90 estimated Annual Contract Value: $177,923.90 Year 1 for annual service and implementation $5,100 Years 2 – 4 for annual service Funding Source: Funding for implementation and year one of annual service is available from FY 2024 Tax Notes. Years two through four annual service would be funded by the Department of Human Services General Fund budget contingent upon City Council approval of the annual budget.