San Antonio Public Library Board of Trustees

City of San Antonio AGENDA San Antonio Public Library Board of Trustees Meeting Central Library Wednesday, September 25, 2024 4:30 PM Auditorium, 600 Soledad, San Antonio, Texas 78205 The San Antonio Public Library Board of Trustees Meeting will hold its regular meeting in the Central Library Auditorium, 600 Soledad, San Antonio, Texas 78205 beginning at 4:30 PM. Once convened, the San Antonio Public Library Board of Trustees Meeting will take up the following items no sooner than the designated times. Presiding Trustee will be physically present at the location of the meeting that is open to the public during the open portions of the meeting. Members of the public may provide comment on any agenda item, consistent with procedural rules governing the San Antonio Public Library Board of Trustees meetings and state law. Public comment may be provided as follows: 1. Submit written comments via the Library's website (https://www.mysapl.org/About/Board of Trustees). Comments are limited to 300 words and will be read for the record at the time the item is heard. Please include your full name, home or work address and item number. These statements will be read for the record during Public Comment. 2. Drop off a written statement at Central Library, 600 Soledad, San Antonio, Texas 78205. The written statement can be up to 300 words. Please include your full name, home or work address and item #, if applicable, you are speaking about. These statements will be read for the record during Public Comment. 3. Leave a voice message of a maximum three (3) minutes by dialing 210­207­2595. Your message will be played during the meeting. Please include your full name, home or work address and item #, if applicable, you are speaking about. These statements will be played for the record during Public Comment. 4. Sign up in person: Members of the public are given three (3) minutes to speak, and groups are given nine (9) minutes to address the Board of Trustees. Members of the public must register in person (fill out provided sign in sheet) prior to 4:30 p.m. Comment. 3. Leave a voice message of a maximum three (3) minutes by dialing 210­207­2595. Your message will be played during the meeting. Please include your full name, home or work address and item #, if applicable, you are speaking about. These statements will be played for the record during Public Comment. 4. Sign up in person: Members of the public are given three (3) minutes to speak, and groups are given nine (9) minutes to address the Board of Trustees. Members of the public must register in person (fill out provided sign in sheet) prior to 4:30 p.m. Note: Comments may be submitted in English or Spanish. Written comments and voice messages must be received by Wednesday, September 25, 2024 at noon CT to allow time for translation. The YouTube livestream link is available on the Library’s website: https://www.mysapl.org/About/Board of Trustees#176431873 meetings. Once a quorum is established, the San Antonio Public Library Board of Trustees Meeting shall consider the following: Roll Call Silent Meditation Approval of Minutes 1. Approval of the minutes from the San Antonio Public Library Board of Trustees meeting on August 28, 2024. Public Comments Briefing and Possible Action on the following items 2. Report from Library Board Chair. Information. [Juspreet Kaur, Chair] 3. Reports from Trustees regarding Library related activities. Information 4. Report from Interim Library Director. Information. [Kathy Donellan, Interim Library Director] 5. Budget Report for August 2024. Information. [Gabriella Rauschuber, Department Fiscal Administrator] 6. Report from the Executive Committee. Information. [Juspreet Kaur, Chair] 7. Report from the Advocacy Committee. Information. [Judy Cruz, Chair] 8. Report from the Budget Committee. Information. [Jo Ann Harris, Chair] 9. Report from the Facilities Committee. Information. [Andrea Sanchez­Muniz, Chair] 10. Report from the Naming Committee. Information. [Josie U. Martinez, Chair] 11. Report from the Nominating Committee. Information. [Andrea Sanchez­Muniz, Chair] 12. Report from the Ad Hoc Board Policy Committee. Information. [Paul Stahl, Chair] 13. Report from the Ad Hoc Executive Search Committee. Information. [Judy Cruz, Chair] 14. Report from the Ad Hoc ILA Committee. Information. [Juspreet Kaur, Chair] 15. Report from the Friends of the San Antonio Public Library. [John Costello, President] 16. Report from the San Antonio Public Library Foundation. [Amy Hone, Executive Director] 17. Staff Report: Summer with SAPL review and update on back to school programs. Information. [Dale McNeill, Assistant Director] (10 min.) 8. Report from the Budget Committee. Information. [Jo Ann Harris, Chair] 9. Report from the Facilities Committee. Information. [Andrea Sanchez­Muniz, Chair] 10. Report from the Naming Committee. Information. [Josie U. Martinez, Chair] 11. Report from the Nominating Committee. Information. [Andrea Sanchez­Muniz, Chair] 12. Report from the Ad Hoc Board Policy Committee. Information. [Paul Stahl, Chair] 13. Report from the Ad Hoc Executive Search Committee. Information. [Judy Cruz, Chair] 14. Report from the Ad Hoc ILA Committee. Information. [Juspreet Kaur, Chair] 15. Report from the Friends of the San Antonio Public Library. [John Costello, President] 16. Report from the San Antonio Public Library Foundation. [Amy Hone, Executive Director] 17. Staff Report: Summer with SAPL review and update on back to school programs. Information. [Dale McNeill, Assistant Director] (10 min.) 18. Review and consider approval of the proposed meeting schedule for the Library Board of Trustees for Fiscal Year 2025 and take appropriate action. Action. [Edward Mayberry, Executive Assistant] (5 min.) 19. Review and consider approval of the proposed San Antonio Public Library's holiday and closure schedule for Fiscal Year 2025 and take appropriate action. Action. [Haley Holmes, Interim Assistant to the Director] (10 min.) 20. Receive an update on approved Fiscal Year 2025 Library Operating and Capital Budget. Information. [Kathy Donellan, Interim Library Director] (5 min.) 21. Receive an update regarding the Executive Recruitment for the Library Director. Information. [Judy Cruz, Chair, Ad Hoc Executive Search Committee] (10 min.) 22. Election of the San Antonio Public Library Board of Trustees Officers for Fiscal Year 2025 in accordance with the Library Board of Trustees By­laws. Action. [Andrea Sanchez­Muniz, Nominating Committee Chair] (10 min.) Public Hearing 23. Staff Report: Presentation of the study plan for the project entitled “Improving Safety in the San Antonio Public Library, Central Library” in partnership with the University of Texas at San Antonio School of Social Work and outline next steps to start the study. Information. [Kathy Donellan, Interim Library Director] (20 min.) 24. Receive public comment on the presentation of the study plan for the project entitled “Improving Safety in the San Antonio Public Library, Central Library”. Executive Session A. Receive an update regarding the Interlocal Agreement with Bexar County for Library Services pursuant to Texas Government Code 551.071 (consultation with attorney). B. Personnel matters related to the executive search for a Library Director pursuant to Texas Government Code Section 551.074 (personnel matter) At any time during the meeting, the San Antonio Public Library Board of Trustees Meeting may meet in executive session under Chapter 551 of the Texas Government Code. DISABILITY ACCESS STATEMENT This meeting site is wheelchair accessible. Auxiliary Aids and Services, including Deaf interpreters, must be requested forty­eight [48] hours prior to the meeting. For assistance, call (210) 207­2644 or 711 Texas Relay Service for the Deaf.  executive session under Chapter 551 of the Texas Government Code. DISABILITY ACCESS STATEMENT This meeting site is wheelchair accessible. Auxiliary Aids and Services, including Deaf interpreters, must be requested forty­eight [48] hours prior to the meeting. For assistance, call (210) 207­2644 or 711 Texas Relay Service for the Deaf. Posted on: 09/20/2024 05:41 PM