City Council

City Council Meeting Amended Agenda Tuesday, August 10, 2021 1:30 PM Hybrid Meeting - Council Chambers and Virtually - https://sanjoseca.zoom.us/j/93052835954 SAM LICCARDO, MAYOR CHAPPIE JONES, VICE MAYOR, DISTRICT 1 SERGIO JIMENEZ, DISTRICT 2 RAUL PERALEZ, DISTRICT 3 DAVID COHEN, DISTRICT 4 MAGDALENA CARRASCO, DISTRICT 5 DEV DAVIS, DISTRICT 6 MAYA ESPARZA, DISTRICT 7 SYLVIA ARENAS, DISTRICT 8 PAM FOLEY, DISTRICT 9 MATT MAHAN, DISTRICT 10 The City of San José is committed to open and honest government and strives to consistently meet the community’s expectations by providing excellent service, in a positive and timely manner, and in the full view of the public. Welcome to the San José City Council meeting! This Agenda contains both a Consent Calendar section for routine business items that require Council approval, and general business items arranged to correspond with San José’s City Service Areas (CSAs). City Service Areas represent the policy-making level for strategic planning, policy setting, and investment decisions in the critical functions the City provides to the community. They are: • Strategic Support - The internal functions that enable the CSAs to provide direct services to the community in an effective and efficient manner. • Public Safety - Commitment to excellence in public safety by investing in neighborhood partnerships as well as prevention, enforcement, and emergency preparedness services. • Transportation & Aviation Services - A safe and efficient transportation system that contributes to the livability and economic health of the City; and provide for the air transportation needs of the community and the region at levels that is acceptable to the community. • Environmental and Utility Services - Manage environmental services and utility systems to ensure a sustainable environment for the community. • Neighborhood Services - Serve, foster, and strengthen community by providing access to lifelong learning and opportunities to enjoy life. • Community & Economic Development - Manage the growth and change of the community in order to create and preserve healthy neighborhoods and ensure a diverse range of employment and housing opportunities. You may speak to the City Council about any discussion item that is on the agenda, and you may also speak during Open Forum on items that are not on the agenda and are within the subject matter jurisdiction of the City Council or Successor Agency to the Redevelopment Agency Board. If you wish to speak to the City Council, please refer to the following guidelines: o Fill out a Yellow Speaker’s Card and submit it to the City Clerk seated at the front table. Do this before the meeting or before the item is heard. This will ensure that your name is called for the item(s) that you wish to address, and it will help ensure the meeting runs smoothly for all participants. o When the Council reaches your item on the agenda, the Mayor will open the public hearing and call your name. Please address the Council from the podium, which is located to the left of the City Clerk’s table. o Each speaker generally has two minutes to speak per item. The amount of time allotted to speakers may vary at the Mayor’s discretion, depending on the number of speakers or the length of the agenda. o To assist you in tracking your speaking time, there is a display on the podium. The green light turns on when you begin speaking; the yellow light turns on when you have 30 seconds left; and the red light turns on when your speaking time is up. Please be advised that, by law, the City Council is unable to discuss or take action on issues presented during Open Forum. According to State Law (the Brown Act) items must first be noticed on the agenda before any discussion or action. The San José City Council meets every Tuesday at 1:30 p.m. and Tuesday at 6 p.m. as needed, unless otherwise noted. The City Council, or less than a quorum, may adjourn any regular, special or adjourned meeting to a later date, time and place specified in the order of adjournment. If all members are absent, the City Clerk may declare the meeting adjourned to a stated date, time and place. If you have any questions, please direct them to the City Clerk’s staff seated at the tables just below the dais. Thank you for taking the time to attend today’s meeting. We look forward to seeing you at future meetings. Agendas, Staff Reports and some associated documents for City Council items may be viewed on the Internet at https://www.sanjose.legistar.com/Calendar.aspx. Council Meetings are televised live and rebroadcast on Channel 26. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the Office of the City Clerk at San José City Hall, 200 E. Santa Clara Street, Tower 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. Any draft contracts, ordinances and resolutions posted on the Internet site or distributed in advance of the Council meeting may not be the final documents approved by the City Council. Please go to the Clerk’s Records Database https://records.sanjoseca.gov/Pages/Search.aspx for the final document, or you many also contact the Office of the City Clerk at (408) 535-1260 or CityClerk@sanjoseca.gov. American Disability Act: To request an alternative format agenda under the Americans with Disabilities Act for City-sponsored meetings, events or printer materials, please call (408) 535-1260 as soon as possible, but at least three business days before the meeting. Accommodations: Any member of the public who needs accommodations should email the ADA Coordinator at ADA@sanjoseca.gov or by calling (408) 535-8430. The ADA Coordinator will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the City procedure for resolving reasonable accommodation requests. On occasion the City Council may consider agenda items out of order. City Council Amended Agenda August 10, 2021 How to observe the Meeting (no public comment): 1) Cable Channel 26, 2) https://www.sanjoseca.gov/news-stories/watch-a-meeting, or 3) https://www.youtube.com/CityofSanJoseCalifornia How to submit written Public Comment before the City Council Meeting: 1) Use the eComment tab located on the City Council Agenda page. eComments are also directly sent to the ilegislate application used by City Council and staff. 2) By email to city.clerk@sanjoseca.gov by 10:00 a.m. the day of the meeting. Those emails will be attached to the Council Item under “Letters from the Public.” Please identify the Agenda Item Number in the subject line of your email. How to submit written Public Comment during the City Council Meeting: 1) Email during the meeting to councilmeeting@sanjoseca.gov, identifying the Agenda Item Number in the email subject line. Comments received will be included as a part of the meeting record but will not be read aloud during the meeting. How to provide spoken Public Comment during the City Council Meeting: 1) By Phone: (888) 475 4499. Webinar ID is 930 5283 5954. Click *9 to raise a hand to speak. Click *6 to unmute when called. Alternative phone numbers are: US: +1 (213) 338-8477 or +1 (408) 638-0968 or (877) 853-5257 (Toll Free) 2) Online at: https://sanjoseca.zoom.us/j/93052835954 a. Use a current, up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers including Internet Explorer. Mute all other audio before speaking. Using multiple devices can cause an audio feedback. b. Enter an email address and name. The name will be visible online and will be used to notify you that it is your turn to speak. c. When the Mayor calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. d. When called, please limit your remarks to the time limit allotted. For Closed Captions, please visit the City’s YouTube channel: https://www.youtube.com/CityofSanJoseCalifornia, or website livestream https://www.sanjoseca.gov/news-stories/watch-a-meeting. • Call to Order and Roll Call City of San José Page 4 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 9:30 a.m. - Closed Session 21-1698 Closed Session Agenda Attachments Closed Session Agenda 1:30 p.m.- Regular Session 6:00 p.m. - Evening Session – Cancelled *The previously scheduled Evening Session has been cancelled. • Pledge of Allegiance • Invocation (District 7) Reverend Alii Filoialii of the Tafatolu Church. • Orders of the Day To be heard after Ceremonial Items Items recommended to be added, dropped, or deferred are usually approved under Orders of the Day unless the Council directs otherwise. • Closed Session Report To be heard after Ceremonial Items 1. CEREMONIAL ITEMS 1.1 Presentation of a Proclamation Recognizing August 7, 2021 as Assyrian National Day of Mourning. (Mahan) 1.2 Presentation of a Proclamation Recognizing August 15, 2021 as India Independence Day. (Arenas) 2. CONSENT CALENDAR Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine by the City Council and will be adopted by one motion. If a member of the City Council, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 2.1 Approval of City Council Minutes. City of San José Page 5 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 2.2 Final Adoption of Ordinances. 2.3 Approval of Council Committee Minutes. 2.4 Mayor and Council Excused Absence Requests. 21-1786 Mayor and Council Excused Absence Requests. Recommendation: Request for an excused absence for Councilmember Cohen from the Regular Meetings of the Rules and Open Government Committee on August 11, 2021 and the Neighborhood Services and Education Committee on August 12, 2021 due to personal vacation. CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (Cohen) [Rules Committee referral 8/4/2021 - Item A.1.a] Attachments Memorandum 2.5 City Council Travel Reports. 2.6 Report from the Council Liaison to the Retirement Boards. 2.7 21-1275 Approval of India Independence Day Community Event, City Hall Tower and Rotunda Lighting, and Flag Raising Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. Recommendation: As recommended by the Rules and Open Government Committee on May 5, 2021: (a) Approve the recognition of India Independence Day and Flag Raising on Thursday, August 12, 2021, and City Hall Tower and Rotunda Lighting from August 12 - 19, 2021 as a City Council sponsored Special Event and approve the expenditure of funds. (b) Approve and accept donations from various individuals, businesses, or community groups to support the event. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Arenas) [Rules Committee referral 5/5/2021 - Item G.1.b] Attachments Memorandum City of San José Page 6 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 2.8 21-1699 Amendment to the Consultant Services Agreement with the San Jose Downtown Association. Recommendation: Adopt a resolution authorizing the City Manager to negotiate and execute an Amendment to the Agreement for Consultant Services between the City of San José and the San Jose Downtown Association to include marketing, promotional, placemaking, business development and parking-related services with compensation in an amount not to exceed $857,966 for services from July 1, 2021 to June 30, 2022. CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. Council District 3. (Economic Development and Cultural Affairs) Attachments Memorandum 2.9 21-1700 Amendment to the Funding and Reimbursement Agreement with Google. Recommendation: Approve the First Amendment to the Funding and Reimbursement Agreement with Google LLC to extend the term to June 30, 2022. CEQA: Not a Project, File No. PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. (Economic Development and Cultural Affairs) Attachments Memorandum Agreement City of San José Page 7 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 2.10 21-1705 Proposed Amendments to the PTC Deferred Compensation Plan and Tier 3 Defined Contribution Retirement Plan Relating to Councilmembers. Recommendation: (a) Approve an ordinance to amend Chapter 3.50 of Title 3 of the San José Municipal Code to provide that councilmembers shall no longer actively participate in the PTC Deferred Compensation Plan effective October 3, 2021 and amend Chapter 3.49 of Title 3 of the San José Municipal Code to provide for participation by councilmembers in the Defined Contribution Plan for Unit 99 Employees effective October 3, 2021. (b) Adopt a resolution to: (1) Approve an amendment to the Basic Plan Document for the PTC Plan effective October 3, 2021 to provide that councilmembers shall no longer actively participate in the Plan and authorize the City Manager to execute the amended Basic Plan Document and other documents as necessary to administer the PTC Plan set forth in Chapter 3.50 of the Municipal Code; and (2) Approve an amendment to the Basic Plan Document for the Defined Contribution Plan for Unit 99 Employees effective October 3, 2021 to provide for participation by councilmembers in the Plan and authorize the City Manager to execute the amended Basic Plan Document and other documents as necessary to administer the Defined Contribution 401(a) Plan set forth in Chapter 3.49 of the Municipal Code. CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (Human Resources) Attachments Memorandum Ordinance Resolution 2.11 21-1701 Actions Related to the Design-Build Contract for Tenant Improvements at the 4th Street and San Fernando Garage for Office Space for the Community Energy Department and Other City Operations. Recommendation: Approve an increase to the construction contingency for the 9180 - Tenant Improvements for the San José Community Energy Department Offices Project by $240,000, from $351,384 to $591,384. CEQA: Categorically Exempt, File No. PP19-030, CEQA Guidelines Section 15301 Existing Facilities. Council District 3. (Public Works) Attachments Memorandum City of San José Page 8 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 2.12 21-1702 Award of Construction Contract for the 2021 Bridge Deck Treatment Project (BIC 2-2). Recommendation: Approve award of a construction contract for the 2021 Bridge Deck Treatment Project (BIC 2-2), to the low bidder, American Civil Constructors West Coast LLC, Inc. in the amount of $922,912 and approve an approximate 10% contingency in the amount of $92,300. CEQA: Categorically Exempt, File No. PP18-029, CEQA Guidelines Section 15301(c), Existing Facilities. (Transportation) Attachments Memorandum 2.13 21-1807 Boards and Commissions Appointment. Recommendation: Approve the following Boards and Commissions appointments: (a) Clean Energy Community Advisory Commission: (1) Appoint Glen Garfunkel to a term expiring December 31, 2021; (2) Appoint Mary Tucker to a term expiring December 31, 2023; and (3) Appoint Desiree Grahn to a term expiring December 31, 2023. CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (City Clerk) [Rules Committee referral 8/4/2021 - Item A.1.a] Attachments Memorandum Conflicts of Interest Memorandum Applicants 2.14 21-1806 Approval of City Hall Lighting Display Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. Recommendation: As recommended by the Rules and Open Government Committee on August 4, 2021: (a) Approve the City Hall Lighting Display Event for Eddie Gale scheduled on August 11, 2021 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jones) [Rules Committee referral 8/4/2021- Item G.1.a] Attachments Memorandum City of San José Page 9 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 3. STRATEGIC SUPPORT 3.1 Report of the Acting City Manager, Jennifer Maguire (Verbal Report) 3.2 Labor Negotiations Update. Accept Labor Negotiations Update. TO BE HEARD AT 9:30 A.M. 3.3 21-1703 Summer Intergovernmental Relations Report. Recommendation: (a) Accept the Summer Intergovernmental Relations Update; and (b) Reaffirm all City positions summarized in the Intergovernmental Relations Priority Legislation Log. CEQA: Not a Project, File No. PP17-010, City Organizational and Administrative Activities resulting in no changes to the physical environment. (City Manager) Attachments Memorandum Presentation - est. 15-20 minutes City of San José Page 10 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 3.4 21-1704 Tax Equity and Fiscal Responsibility Act Hearing for California Municipal Finance Authority's Issuance of Tax-Exempt Multifamily Revenue Bonds to Finance the 425 Auzerais Apartments Project. Recommendation: (a) Hold a Tax Equity and Fiscal Responsibility Act of 1982 public hearing for the issuance not to exceed $45,000,000 of tax-exempt private activity revenue bonds by the California Municipal Finance Authority to finance and refinance the acquisition, construction, improvement and equipping of the 130-unit affordable apartment complex to be located at 425 Auzerais Avenue, 429 Auzerais Avenue, 433 Auzerais Avenue, 435 Auzerais Avenue, 437 Auzerais Avenue, and 383 Delmas Avenue in San José by SJ Auzerais, L.P., a California limited partnership; and to pay certain expenses incurred in connection with the issuance of the bonds. (b) Adopt a resolution approving the issuance of tax-exempt revenue bonds, by the CMFA in an aggregate principal amount not to exceed $45,000,000 to finance and refinance the acquisition, construction, improvement and equipping of the Project, and to pay certain expenses incurred in connection with the issuance of the bonds. CEQA: Exempt per Public Resources Code Section 21080(b)(1) and CEQA Guidelines Section 15369, Ministerial Project pursuant to Government Code Section 65913.4, File No. ER20-109. Council District 3. (Finance/Housing) Attachments Memorandum Resolution 3.5 21-1712 2021-2023 Information Technology Strategic Plan Report. - DEFERRED Recommendation: As recommended by the Smart Cities and Service Improvements Committee on June 3, 2021, accept the report on the City’s proposed 2021-2023 Information Technology Strategic Plan. CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Informational Memos that involve no approvals of any City action. (Information Technology/City Manager) [Smart Cities and Service Improvements Committee referral 6/3/2021 - Item (d)1] DEFERRED TO 8/17/2021 PER ADMINISTRATION Attachments Memorandum Presentation, 6/3/2021 SCSIC 4. PUBLIC SAFETY SERVICES City of San José Page 11 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 5. TRANSPORTATION & AVIATION SERVICES 6. ENVIRONMENTAL & UTILITY SERVICES 7. NEIGHBORHOOD SERVICES 8. COMMUNITY & ECONOMIC DEVELOPMENT 8.1 21-1715 Housing Crisis Workplan Status Report. Recommendation: As recommended by Community and Economic Development Committee on May 24, 2021, accept the report on progress implementing the City Council approved Housing Crisis Workplan. CEQA: Not a Project, File No. PP17-009, Staff Report, Assessments, annual Reports, and Informational Memos that involve no approvals of any City action. (Economic Development and Cultural Affairs/Housing/Planning, Building and Code Enforcement) [Community and Economic Development Committee referral 5/24/2021 - Item (d)4] [Deferred from 6/22/2021 Item 8.1 (21-1473)] Attachments Memorandum Attachment A Attachment B Attachment C Memorandum from Mahan, 8/9/2021 Memorandum from Liccardo, 8/9/2021 Presentation - est. 10 minutes Presentation - CED, 5/24/2021 Letters from the Public City of San José Page 12 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 8.2 21-1716 Declaration of Surplus and Sale of Property Located at 1590-1600 Las Plumas Avenue. Recommendation: Adopt a resolution: (a) Declaring the property located at 1590-1600 Las Plumas Avenue as “exempt surplus land” pursuant to California Government Code §54221(f)(1)(D) and in accordance with San José Municipal Code §4.20.080(B)(2) as a transfer of surplus property to another local, state, or federal agency for that agency’s use; and (b) Authorizing the City Manager, or designee, to negotiate and execute: (1) A Purchase and Sale Agreement with the Santa Clara Valley Transportation Authority for the sale of approximately 1.76 acres of City-owned property, containing an approximately 30,881 square foot industrial concrete structure, located at 1590-1600 Las Plumas Avenue, further identified as Assessor’s Parcel Number 254-03-039, as “exempt surplus land”, for the price of $3,817,000 for use related to the construction of the Bay Area Rapid Transit Silicon Valley Phase II Project; and (2) All other necessary documents to complete the property transfer to the Santa Clara Valley Transportation Authority. CEQA: Santa Clara Valley Transportation Authority’s Final Supplemental Environmental Impact Statement/Subsequent Environmental Impact Report, File No. ER21-065 (Resolution Number 80060). Council District 3. (Economic Development and Cultural Affairs/Environmental Services) Attachments Memorandum Resolution Presentation - est. 10 minutes 9. REDEVELOPMENT – SUCCESSOR AGENCY 10. LAND USE Notice to the public: There will be no separate discussion of Land Use Consent Calendar (Item 10.1) as they are considered to be routine by the City Council and will be adopted by one motion. If a member of the City Council, staff, or public requests discussion on a particular item, that item will be removed from the Land Use Consent Calendar (Item 10.1) and considered separately. 10.1 Land Use on Consent Calendar City of San José Page 13 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 No Land Use items on Consent Calendar. END OF CONSENT CALENDAR 10 Land Use - Regular Agenda 10.2 21-1717 CP21-004 - Administrative Hearing on the Appeal of the Planning Commission's Approval of a Conditional Use Permit for the Serpentine Pavilion Project. Recommendation: (a) Conduct an Administrative Hearing to consider the appeal of the Planning Commission’s approval of a conditional use permit to allow a one-time eight-month outdoor temporary event, including a temporary structure (Serpentine Pavilion) and individual events including but not limited to musical and theatrical performances, speaker series, movie screenings, and media exhibitions with total on-site capacity of up to 500 attendees, including up to five mobile food trucks on a 2.8-acre site located at 300 South 1st Street and 345 South 2nd Street. (b) Adopt a resolution denying the permit appeal and approving, subject to conditions, a conditional use permit to allow a one-time eight-month outdoor temporary event, including a temporary structure (Serpentine Pavilion) and individual events including but not limited to musical and theatrical performances, speaker series, movie screenings, and media exhibitions with total on-site capacity of up to 500 attendees, including up to five mobile food trucks on a 2.8-acre site located at 300 South 1st Street and 345 South 2nd Street. CEQA: Exempt, CEQA Guidelines Section 15304(e) for minor temporary use of the land having negligible or no permeant effects on the environment (Planning File No. CP21-004). Council District 3. (Planning, Building and Code Enforcement) Attachments Memorandum • Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. • Adjournment City of San José Page 14 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 CITY OF SAN JOSE CODE OF CONDUCT FOR PUBLIC MEETINGS IN THE COUNCIL CHAMBERS AND COMMITTEE ROOMS The Code of Conduct is intended to promote open meetings that welcome debate of public policy issues being discussed by the City Council, their Committees, and City Boards and Commissions in an atmosphere of fairness, courtesy, and respect for differing points of view. 1. Public Meeting Decorum: a) Persons in the audience will refrain from behavior which will disrupt the public meeting. This will include making loud noises, clapping, shouting, booing, hissing or engaging in any other activity in a manner that disturbs, disrupts or impedes the orderly conduct of the meeting. b) Persons in the audience will refrain from creating, provoking or participating in any type of disturbance involving unwelcome physical contact. c) Persons in the audience will refrain from using cellular phones and/or pagers while the meeting is in session. d) Appropriate attire, including shoes and shirts are required in the Council Chambers and Committee Rooms at all times. e) Persons in the audience will not place their feet on the seats in front of them. f) No food, drink (other than bottled water with a cap), or chewing gum will be allowed in the Council Chambers and Committee Rooms, except as otherwise pre-approved by City staff. g) All persons entering the Council Chambers and Committee Rooms, including their bags, purses, briefcases and similar belongings, may be subject to search for weapons and other dangerous materials. 2. Signs, Objects or Symbolic Material: a) Objects and symbolic materials, such as signs or banners, will be allowed in the Council Chambers and Committee Rooms, with the following restrictions: § No objects will be larger than 2 feet by 3 feet. -No sticks, posts, poles or other such items will be attached to the signs or other symbolic materials. -The items cannot create a building maintenance problem or a fire or safety hazard. b) Persons with objects and symbolic materials such as signs must remain seated when displaying them and must not raise the items above shoulder level, obstruct the view or passage of other attendees, or otherwise disturb the business of the meeting. c) Objects that are deemed a threat to persons at the meeting or the facility infrastructure are not allowed. City staff is authorized to remove items and/or individuals from the Council Chambers and Committee Rooms if a threat exists or is perceived to exist. Prohibited items include, but are not limited to: firearms (including replicas and antiques), toy guns, explosive material, and ammunition; knives and other edged weapons; illegal drugs and drug paraphernalia; laser pointers, scissors, razors, scalpels, box cutting knives, and other cutting tools; letter openers, corkscrews, can openers with points, knitting needles, and hooks; hairspray, pepper spray, and aerosol containers; tools; glass containers; and large backpacks and suitcases that contain items unrelated to the meeting. City of San José Page 15 Printed on 8/10/2021 City Council Amended Agenda August 10, 2021 CITY OF SAN JOSE CODE OF CONDUCT FOR PUBLIC MEETINGS IN THE COUNCIL CHAMBERS AND COMMITTEE ROOMS (CONT’D.) 3. Addressing the Council, Committee, Board or Commission: a) Persons wishing to speak on an agenda item or during open forum are requested to complete a speaker card and submit the card to the City Clerk or other administrative staff at the meeting. b) Meeting attendees are usually given two (2) minutes to speak on any discussion item and/or during open forum; the time limit is in the discretion of the Chair of the meeting and may be limited when appropriate. Applicants and appellants in land use matters are usually given more time to speak. Speakers using a translator will be given twice the time allotted to ensure non-English speakers receive the same opportunity to directly address the Council, Committee, Board or Commission. c) Speakers should discuss topics related to City business on the agenda. d) Speakers’ comments should be addressed to the full body. Requests to engage the Mayor, Council Members, Board Members, Commissioners or Staff in conversation will not be honored. Abusive language is inappropriate. e) Speakers will not bring to the podium any items other than a prepared written statement, writing materials, or objects that have been inspected by security staff. f) If an individual wishes to submit written information, he or she may give it to the City Clerk or other administrative staff at the meeting. g) Speakers and any other members of the public will not approach the dais at any time without prior consent from the Chair of the meeting. Failure to comply with this Code of Conduct which will disturb, disrupt or impede the orderly conduct of the meeting may result in removal from the meeting and/or possible arrest. City of San José Page 16 Printed on 8/10/2021