Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José 200 E. Santa Clara St. Wing Building, Rooms 118, 119, 120 San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole COMMITTEE MEMBERS Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Wednesday, February 21, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review February 27, 2018 Final Agenda 18-118 Recommendation: (a) Add New Items to Final Agenda (b) Assign "Time Certain" to Agenda Items (if needed) (c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda ROGC Review March 6, 2018 Draft Agenda 18-119 Recommendation: (a) Add New Items to Draft Agenda (b) Assign "Time Certain" to Agenda Items (if needed) (c) Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update City of San José Page 1 Printed on 2/21/2018 Joint Meeting for the Rules and Agenda February 21, 2018 Open Government Committee and Committee of the Whole 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for February 9-15, 2018. 18-120 Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar a. ROGC Approval of 2018 State of the District Sponsored By Council District 6 18-116 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Davis) Recommendation: 1. Approve the 2018 State of the District scheduled on March 3, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the February 27, 2018 Council Agenda for action. Attachments Memorandum City of San José Page 2 Printed on 2/21/2018 Joint Meeting for the Rules and Agenda February 21, 2018 Open Government Committee and Committee of the Whole b. ROGC Approval of Assyrian Flag Raising Sponsored By Council District 10 18-122 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the Assyrian Flag Raising scheduled on March 21, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the March 6, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT 2. ROGC Council Policy 1-18. (Clerk/Rocha) 18-117 Recommendation: That the Rules Committee direct staff to bring forward an amendment to section 20 of Council Policy 1-18 for Council consideration that revises the method by which appropriations are established for Council Office budgets in the last six months of a councilmember's term. Currently, the policy requires that both the base budget and any available rollover be split evenly between two appropriations, one for the last six months of the expiring term, and the other for the first six months of the new term. [Rules Committee referral 02/07/18 - Item G.3] RECOMMEND DEFERRAL TO MARCH 7, 2018 H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee City of San José Page 3 Printed on 2/21/2018 Joint Meeting for the Rules and Agenda February 21, 2018 Open Government Committee and Committee of the Whole ROGC January-June 2018 Neighborhood Services and Education Committee 18-121 Work Plan Revision (City Manager) Recommendation: (1) Approve the following change to the January-June 2018 Neighborhood Services and Education Committee (NSE) Work Plan: (a) Drop the following items from the March 8, 2018 meeting: (1) Report on Education and Access Initiatives (Library) Purpose: To provide the Committee with an annual update on education, learning-based and access programs offered by the Library, including Early Education and school readiness, reading and STEM learning, online high school programs, other school partnerships, and programs focused on reducing barriers to access library services, including an update on the fines and fees forgiveness programs as requested in past Council action. (2) Report on Out of School Time Programming (Library) Purpose: Accept the update on programming provided by the City of San Jose as an afterschool or summer service, including staffing/volunteers, resourcing, and future opportunities. (Library) Attachments Memorandum 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. City of San José Page 4 Printed on 2/21/2018 Joint Meeting for the Rules and Agenda February 21, 2018 Open Government Committee and Committee of the Whole All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 2/21/2018