Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Meeting Agenda Wednesday, June 6, 2018 Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Joint Meeting for the Rules and Agenda June 6, 2018 Open Government Committee and Committee of the Whole A. City Council (City Clerk) 1. Review Final Agenda ROGC Review June 12, 2018 Final Agenda 18-329 Recommendation: a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments 6/12/18 Add Sheet 6/12/18 Draft Amended Agenda 2. Review Draft Agenda ROGC Review June 19, 2018 Draft Agenda 18-330 Recommendation: a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments 6/19/18 Agenda B. Review of Upcoming Special Meeting Agenda(s) ROGC Review the final June 11, 2018 Special Meeting Agenda, Public 18-340 Hearing on the 2018-2019 Proposed Operating/Capital Budgets and the 2018-2019 Proposed Fees and Charges for the City of San José. Attachments Memorandum C. Legislative Update 1. State 2. Federal D. Meeting Schedules City of San José Page 2 Printed on 6/6/2018 Joint Meeting for the Rules and Agenda June 6, 2018 Open Government Committee and Committee of the Whole E. The Public Record ROGC The Public Record for May 25 - May 31, 2018. 18-331 Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments ROGC Deferred Compensation Advisory Committee Appointment. (Human 18-341 Resources) Recommendation: 1. Approve the appointment of Jaime Fonseca, as the representative nominated by American Federation of State, County, and Municipal Employees (AFSCME) MEF and CEO bargaining units to the Deferred Compensation Advisory Committee under City Council Resolution No. 70176 for a four-year term ending on March 1, 2022. 2. Place the item on the June 12, 2018 Council Agenda for action. Attachments Memorandum 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 3 Printed on 6/6/2018 Joint Meeting for the Rules and Agenda June 6, 2018 Open Government Committee and Committee of the Whole a. ROGC Retroactive Approval of Foster Youth Summit Sponsored By Council District 1 as a 18-342 City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jones) Recommendation: 1. Retroactively approve the Foster Youth Summit scheduled on May 22, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 12, 2018 Council Agenda for action. Attachments Memorandum b. ROGC Retroactive Approval of Community Bike Riding Day Sponsored By Council District 18-343 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Retroactively approve the Community Bike Riding Day scheduled on June 2, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 19, 2018 Council Agenda for action. Attachments Memorandum c. ROGC Retroactive Approval of District 4 June Office Hours Sponsored By Council District 4 18-344 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Diep) Recommendation: 1. Retroactively approve the District 4 June Office Hours scheduled on June 9, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 12, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 4 Printed on 6/6/2018 Joint Meeting for the Rules and Agenda June 6, 2018 Open Government Committee and Committee of the Whole 2. ROGC HR 5950; S2937 (Representative Roybal-Allard and Senator Smith) Humane 18-345 Enforcement and Legal Protections for (HELP) Separated Children Act. (Carrasco) Recommendation: 1. Adopt a support position on HR 5950 and S2937; HELP Separated Children Act. 2. Place the item on the June 19, 2018 City Council Agenda for action. Attachments Replacement Memorandum Attachment to Replacement Memorandum Letters from the Assemblymember Kalra H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. City of San José Page 5 Printed on 6/6/2018 Joint Meeting for the Rules and Agenda June 6, 2018 Open Government Committee and Committee of the Whole All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 6 Printed on 6/6/2018