Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Agenda Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, June 13, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review June 19, 2018 Final Agenda 18-356 Recommendation: a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda Add Sheet 2. Review Draft Agenda City of San José Page 1 Printed on 6/13/2018 Joint Meeting for the Rules and Agenda June 13, 2018 Open Government Committee and Committee of the Whole ROGC Review June 26, 2018 Draft Agenda 18-357 Recommendation: a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules E. The Public Record ROGC The Public Record for June 1 - June 7, 2018. 18-358 Attachments Memorandum F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar City of San José Page 2 Printed on 6/13/2018 Joint Meeting for the Rules and Agenda June 13, 2018 Open Government Committee and Committee of the Whole a. ROGC Approval of Community Events Sponsored By Council District 7 as a City Council 18-352 Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Nguyen) Recommendation: 1. Approve the following District 7 events as City Council sponsored Special Event and approve the expenditure of funds. a. Clean Up with Tam on June 23, 2018 at Fontaine Road; and b. Clean Up with Tam on August 18, 2018 at Markham Plaza. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 19, 2018 Council Agenda for action. Attachments Memorandum b. ROGC Approval of Metcalf and Santa Teresa Neighborhood Dumpster Day Sponsored By 18-353 Council District 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez) Recommendation: 1. Approve the Metcalf and Santa Teresa Neighborhood Dumpster Day scheduled on June 30, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 19, 2018 Council Agenda for action. Attachments Memorandum c. ROGC Approval of Community Events Sponsored By Council District 3 as a City Council 18-359 Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Peralez) Recommendation: 1. Approve the following District 3 events as City Council sponsored Special Event and approve the expenditure of funds. a. Canada Day Flag Raising and Reception on June 22, 2018. b. Retroactively approve the Picnic with Peralez on June 10, 2018. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the June 19, 2018 Council Agenda for action. Attachments Memorandum END OF CONSENT City of San José Page 3 Printed on 6/13/2018 Joint Meeting for the Rules and Agenda June 13, 2018 Open Government Committee and Committee of the Whole 2. ROGC Monthly Report of Activities for May 2018. (City Auditor) 18-355 Recommendation: Approve the City Auditor's Office Monthly Report of Activities for the month of May 2018. Attachments Memorandum 3. ROGC The Haven Use Conversion. (Peralez) 18-354 Recommendation: Direct the Housing Department to explore the following options and execute an agreement with the Santa Clara County Office of Supportive Housing to convert the Haven from an emergency living facility to transitional housing: 1. Lease the Haven to Santa Clara County to operate as a transitional housing facility with supportive services; a. Ensure the County secures housing for the current temporary residents of the Haven and the annual lease amount, determined by the Housing Department, is sufficient in covering the costs to house future displaced victims of fire, earthquakes, and other natural disasters. 2. Or sell the Haven to Santa Clara County; a. Provided that up to ten percent of the sale proceeds fund streetscape and other improvements to the immediate neighborhood and upgrades to the back patio area used in as a common space by the Haven and the City-owned facility next door. b. The County must secure housing for current temporary residents of the Haven and identify an alternative location for future victims who are displaced by fire, earthquakes, or other natural disasters. 3. Support the conversion by providing financial support to rehabilitate the building. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee City of San José Page 4 Printed on 6/13/2018 Joint Meeting for the Rules and Agenda June 13, 2018 Open Government Committee and Committee of the Whole 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 6/13/2018