Joint Meeting for the Rules and Open Government Committee and Committee of the Whole

City of San José City of San José 200 East Santa Clara Street San Jose, CA 95113 Administrative Draft Joint Meeting for the Rules and Open Government Committee and Committee of the Whole Committee Members Sam Liccardo, Chair Magdalena Carrasco, Vice Chair Dev Davis, Member Chappie Jones, Member Johnny Khamis, Member Committee Staff Dave Sykes, City Manager Toni Taber, City Clerk Richard Doyle, City Attorney Gloria Schmanek, City Manager's Office Nicole Inamine, Mayor's Office Louis Osemwegie, City Clerk's Office Wednesday, August 1, 2018 2:00 PM Wing W118-120 A. City Council (City Clerk) 1. Review Final Agenda ROGC Review August 7, 2018 Final Agenda 18-411 a. Add New Items to Final Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda August 7 2. Review Draft Agenda City of San José Page 1 Printed on 8/1/2018 Joint Meeting for the Rules and Administrative Draft August 1, 2018 Open Government Committee and Committee of the Whole ROGC Review August 14, 2018 Draft Agenda 18-410 a. Add New Items to Draft Agenda b. Assign "Time Certain" to Agenda Items (if needed) c. Review of Notice of Waiver Requirements for Agenda Items or Documents (if needed) Attachments Agenda August 14 B. Review of Upcoming Special Meeting Agenda(s) C. Legislative Update 1. State 2. Federal D. Meeting Schedules 1. ROGC Set General Plan City Council for September 25, 2018. (Planning, Building and Code 18-412 Enforcement) Recommendation: Set the General Plan City Council Hearing beginning the afternoon of September 25, 2018 to consider City-initiated General Plan amendments. CEQA: Not a Project, File No. PP17-010, City Organizational & Administrative Activities resulting in no changes to the physical environment. Attachments Memorandum E. The Public Record F. Boards, Commissions and Committees 1. Appointments 2. Work Plans & Annual Reports City of San José Page 2 Printed on 8/1/2018 Joint Meeting for the Rules and Administrative Draft August 1, 2018 Open Government Committee and Committee of the Whole G. Rules Committee Reviews, Recommendations and Approvals Notice to the public: There will be no separate discussion of Consent Calendar items as they are considered to be routine and will be adopted by one motion. If a member of the Committee, staff, or public requests discussion on a particular item, that item may be removed from the Consent Calendar and considered separately. 1. Consent Calendar 1.a ROGC Approval of SVCTBA 2019 Smart City Conference Sponsored By Council District 18-406 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Khamis) Recommendation: 1. Approve the SVCTBA 2019 Smart City Conference scheduled on May 31, 2019 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 14, 2018Council Agenda for action. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. Attachments Memorandum 1.b ROGC Approval of Indian Independence Day Flag Raising Sponsored By Council District 8 18-408 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) Recommendation: 1. Approve the Indian Independence Day Flag Raising scheduled on August 16, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 14, 2018 Council Agenda for action. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. Attachments Memorandum City of San José Page 3 Printed on 8/1/2018 Joint Meeting for the Rules and Administrative Draft August 1, 2018 Open Government Committee and Committee of the Whole 1.c ROGC Retroactive Approval of CalTrans Community Meeting Sponsored By Council District 18-407 2 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Jimenez) Recommendation: 1. Retroactively approve the CalTrans Community Meeting scheduled on August 1, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 7, 2018 Council Agenda for action. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. Attachments Memorandum 1.d ROGC Approval of the Vinci Park Elementary Dumpster Day Sponsored By Council District 18-413 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Diep) Recommendation: 1. Approve the District 4 Dumpster Day at Vinci Park Elementary School scheduled on September 15, 2018 as a City Council sponsored Special Event and approve the expenditure of funds. 2. Approve and accept donations from various individuals, businesses or community groups to support the event. 3. Place the item on the August 14, 2018 Council Agenda for action. CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. Attachments Memorandum END OF CONSENT 2. ROGC Cities Association of Santa Clara County--Santa Clara/Santa Cruz Airport 18-409 Roundtable. (Jones) Recommendation: Schedule a Council discussion, with possible action, on the recommendations from the Santa Clara County Cities Association to form a Santa Clara/Santa Cruz Airport Roundtable. CEQA: Not a Project, File No. PP17-010, City Organizational & Administrative Activities resulting in no changes to the physical environment. Attachments Memorandum H. Review of additions to Council Committee Agendas/Workplans City of San José Page 4 Printed on 8/1/2018 Joint Meeting for the Rules and Administrative Draft August 1, 2018 Open Government Committee and Committee of the Whole 1. Community and Economic Development Committee 2. Neighborhood Services and Education Committee 3. Transportation and Environment Committee 4. Public Safety, Finance and Strategic Support Committee 5. Joint Meeting of the Rules and Open Government Committee and Committee of the Whole 6. Smart Cities and Service Improvement Committee I. Open Government J. Open Forum Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdiction of the City Council. K. Adjournment The City of San José is committed to open and honest government and strives to consistently meet the community's expectations by providing excellent services, in a positive and timely manner, and in the full view of the public. The City Code of Ethics may be viewed online. All public records relating to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at San José City Hall, Office of the City Clerk, 200 E. Santa Clara Street, 14th Floor, San José, CA 95113 at the same time that the public records are distributed or made available to the legislative body. To request an accommodation or alternative format for City-sponsored meetings, events or printed materials, please call the Office of the City Clerk 408-535-1260 as soon as possible, but at least three business days before the meeting/event. Access the video, the agenda and related reports for this meeting by visiting the City's website. City of San José Page 5 Printed on 8/1/2018